China Sourcing & Import Planning Executive

Mekr Technologies Pvt. Ltd.; Sonipat; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Mekr Technologies Pvt. Ltd. in India seeks a proactive China Sourcing & Import Planning Executive/Manager to coordinate purchases from China—from supplier coordination and order placement to payment tracking, production follow-up, shipment tracking, and arrival planning at Indian warehouses.

The role requires ensuring on-time deliveries with proper documentation and minimal delays, supporting OEM manufacturing of electrical & metal components.

Qualifications

• 3–7 years of relevant experience in China sourcing, international purchase or import coordination.
• Graduate in any discipline; preference for B.Com / BBA / Supply Chain / International Business / Logistics / Engineering.
• Excellent Excel/Google Sheets skills and ability to maintain trackers.

Responsibilities

• China Purchase & Supplier Coordination: manage suppliers, POs, delivery schedules and documentation.
• Payment & Commercial Follow-up: track payments and coordinate with finance for settlements.
• Production Planning & Order Follow-up: monitor start/finish dates and ETA/ETD.
• Container & Shipment Tracking: monitor container movement, vessel schedules and delays.
• Import & Documentation Coordination: invoices, packing lists, BLs and customs docs.
• India Warehouse Coordination: plan arrivals, coordinate unloading and storage.
• Inventory & Material Planning: align with production and warehousing on material needs.
• MIS & Reporting: maintain trackers and status reports for orders, shipments and payments.

Skills

China sourcing

International purchasing

Import coordination

Excel/Google Sheets

Coordinate with suppliers

Shipment tracking

ERP/purchase systems

Negotiation skills

Attention to detail

Education

B.Com / BBA / Supply Chain / International Business / Logistics / Engineering

Graduate in any discipline

Tools

ERP systems

Job description

Department: Purchase / International Sourcing & Supply Chain
Experience: 37 Years
Employment Type: Full Time
Industry: OEM Manufacturing / Consumer Appliances / Electrical & Metal Components

About the Role

We are looking for a proactive and detail-oriented China Sourcing & Import Planning Executive/Manager to manage and coordinate our purchases from China right from supplier coordination and order placement to payment tracking, production follow-up, shipment/container tracking, arrival planning and final unloading at our Indian warehouses.

The candidate will be responsible for ensuring that all China purchases move smoothly and reach our warehouses on time, with proper documentation and minimum delays.

Our OEM manufacturing business sources various components and products from China, including heating plates, thermostats, stainless steel mugs, MKS aluminium components and other electrical, metal and engineering components.

Key Responsibilities

1. China Purchase & Supplier Coordination

• Coordinate with Chinese suppliers for regular and new purchase requirements.
• Follow up on purchase orders, order confirmations, quantities, specifications and agreed delivery schedules.
• Maintain complete records of all ongoing and upcoming China purchases.
• Coordinate with suppliers regarding production status and expected completion dates.
• Follow up for samples, quality issues, modifications and replacement/rework wherever required.
• Develop and maintain strong working relationships with Chinese suppliers.
• Identify potential delays and proactively escal...

2. Payment & Commercial Follow-up

• Track supplier payments against each purchase/order.
• Coordinate with accounts/finance teams for advance payments, balance payments and other supplier payments.
• Ensure suppliers receive payments on time to avoid production or dispatch delays.
• Maintain a purchase-wise payment tracking system.
• Follow up with suppliers for payment confirmations and release of goods.

3. Production Planning & Order Follow-up

• Prepare and maintain an order-wise production and shipment tracker.
• Track production start date, production completion date, inspection status and dispatch readiness.
• Monitor supplier lead times and compare planned vs. actual completion.
• Ensure purchase orders are completed as per agreed timelines.
• Maintain accurate ETA/ETD and lead-time records.

4. Container & Shipment Tracking

• Coordinate with suppliers, freight forwarders and shipping agents for dispatch planning.
• Track container booking, container stuffing, vessel details and shipment movement.
• Monitor ETD (Estimated Time of Departure), ETA (Estimated Time of Arrival) and changes in vessel schedules.
• Track containers from the point of dispatch in China until arrival in India.
• Immediately communicate delays, transshipment issues, port congestion or other shipment-related problems.
• Maintain a live container tracking and shipment status report.

5. Import & Documentation Coordination

• Coordinate with suppliers/freight forwarders for commercial invoices, packing lists, Bill of Lading and other required documents.
• Ensure import documents are received correctly and on time.
• Coordinate with the relevant internal/import team for customs clearance and documentation requirements.
• Follow up on discrepancies in documents, quantities, values or shipment details.
• Coordinate with CHA/freight forwarders wherever required.

6. India Warehouse Coordination

• Plan incoming shipments based on warehouse capacity and material requirements.
• Coordinate with store/warehouse managers regarding expected arrival of containers.
• Inform warehouses in advance about container arrival schedules.
• Coordinate unloading plans, manpower and warehouse readiness.
• Track unloading status and ensure materials are received properly.
• Coordinate with stores regarding shortages, damages or discrepancies found during unloading.
• Ensure containers/materials move efficiently from port to the designated warehouse.

7. Inventory & Material Planning

• Coordinate with purchase, production and warehouse teams to understand material requirements.
• Monitor material pipeline from China to India.
• Identify potential stock-out situations well in advance.
• Plan purchase and shipment schedules according to consumption and production requirements.
• Maintain visibility of material in production + material in transit + material received in warehouse.

8. MIS & Reporting

Prepare and maintain regular reports such as:

• China Purchase Order Tracker
• Supplier-wise Order Status
• Payment Pending/Completed Report
• Production Status Report
• Shipment/Container Tracking Report
• ETD/ETA Report
• Material-in-Transit Report
• Delayed Shipment Report
• Warehouse Arrival & Unloading Status
• Purchase Lead-Time Analysis
• Pending Action/Follow-up Report

Required Skills

• Strong experience in China sourcing / international purchasing / import coordination.
• Good understanding of the complete import supply chain from PO to warehouse.
• Strong follow-up and coordination skills.
• Excellent Excel/Google Sheets skills and ability to maintain detailed trackers.
• Ability to manage multiple suppliers and multiple shipments simultaneously.
• Strong understanding of container movement, shipping schedules, ETD, ETA and lead times.
• Experience coordinating with freight forwarders, shipping lines, CHA/customs agents and warehouses.
• Good understanding of import documentation and commercial terms.
• Strong analytical and problem-solving ability.
• Excellent communication and negotiation skills.
• High attention to detail and strong ownership of timelines.
• Ability to identify delays before they become critical.
• Good coordination with Purchase, Accounts, Stores, Production and Management teams.

Preferred Skills

• Experience working directly with Chinese suppliers/manufacturers.
• Experience in OEM manufacturing, electrical appliances, kitchen appliances, metal components or engineering products.
• Knowledge of Incoterms such as FOB, CIF, EXW, etc.
• Understanding of international freight and container shipments.
• Knowledge of basic import/customs processes in India.
• Experience with ERP/purchase management systems will be an advantage.
• Knowledge of Mandarin/Chinese language will be an added advantage but is not mandatory.

Ideal Candidate

The ideal candidate should be someone who does not wait for problems to occur. He/She should continuously follow up with suppliers, shipping agents, finance, warehouses and internal teams and maintain complete visibility of every China purchase.

The person should be comfortable handling multiple purchase orders, suppliers and containers at the same time and should be capable of giving management a clear answer at any point regarding:

What has been ordered What is under production What is ready What has been shipped Where is the container When will it arrive Has it reached the warehouse Has it been unloaded What is still pending.

Key Performance Indicators (KPIs)

• On-time completion of China purchase orders
• Supplier production follow-up and adherence to committed timelines
• On-time shipment/container dispatch
• Accuracy of ETA/arrival planning
• Reduction in shipment delays
• Timely payment coordination
• Accuracy of purchase and shipment trackers
• Timely warehouse coordination and unloading
• Prevention of material stock-outs
• Effective resolution of supplier/shipment issues

Education

• Graduate in any discipline; preference for B.Com / BBA / Supply Chain / International Business / Logistics / Engineering background.
• Relevant experience in China sourcing/imports may be considered in place of specific educational qualifications.

Experience

3–7 years of relevant experience in China sourcing, international purchase, import coordination, supply chain or purchase follow-up.

Candidates with strong hands-on experience in China procurement and end-to-end shipment coordination are preferred.

Job Nature

This is a hands-on execution and coordination role requiring strong ownership, systematic follow-up and excellent attention to detail.

If you are someone who enjoys managing suppliers, tracking shipments, solving problems and ensuring that materials reach the warehouse on time, we would like to hear from you.

Keywords: China Sourcing, China Purchase, International Purchase, Import, Import Logistics, Supply Chain, Procurement, Purchase Executive, Purchase Manager, China Supplier Management, Container Tracking, Shipment Tracking, Freight Forwarding, OEM Procurement, International Procurement, Import Documentation, Warehouse Coordination, Supply Chain Management.