Chief of Staff - Founder s Office

Optimized Solutions; Ahmedabad District; On-site; INR 2,000,000 - 2,400,000; Full time

Job summary

Optimized Solutions is seeking an Executive Assistant to support the Managing Director with emphasis on data handling and analytics. You will manage communications, stakeholder liaison, and strategic support while maintaining office operations.

The ideal candidate has strong skills in data visualization, Excel, Word, and PowerPoint, plus excellent English communication and a drive toward leadership roles. This role is based in Ahmedabad and involves high-level administrative duties with

Qualifications

• Proficiency in data visualization tools and statistical software.
• Exceptional organizational and time-management skills.
• Strong knowledge of office management systems and procedures.
• Excellent proficiency in MS Excel, MS Word, and PowerPoint.
• Aspiration for a leadership role; ability to communicate MD messaging clearly.

Responsibilities

• Stakeholder engagement with clients, investors, and partners; represent Founder in meetings.
• Draft and manage internal and external communications for the Founder.
• Provide strategic support: research, reports, and data analysis for management.
• Office management: maintain daily operations and filing systems.
• Shape growth strategy with CEOs; identify partnerships and due diligence efforts.
• Provide high-level administrative support including calendars and meetings.
• Manage projects and track progress; coordinate cross-functional teams.
• Maintain confidentiality and uphold a professional image of the Founder’s office.

Skills

Data visualization

Statistical software

Organizational skills

Time management

Office management

MS Excel

MS Word

PowerPoint

English communication

Leadership aspiration

Discretion

Education

MBA

Tools

MS Excel

MS Word

PowerPoint

Job description

Chief of Staff Founder s Office

Ahmedabad1-4 YearsOpenings 1

About the Role

We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive support to the Managing Director, with a primary focus on data handling and analysis. The ideal candidate will have a strong background in data management, analytics, and a proactive approach to supporting executive-level responsibilities.

Key Responsibilities

1. Stakeholder Engagement

• Build and maintain relationships with key stakeholders, including clients, investors, and partners.
• Represent the Founder in meetings, as required, and ensure follow-up on key discussions.

2. Communication Management

• Draft, review, and manage internal and external communications on behalf of the Founder, including emails, memos, and presentations.
• Act as the point of contact for the Founder, screening communication and inquiries and handling them appropriately.
• Facilitate effective communication between the Founder and stakeholders, including clients, partners, and board members.

3. Strategic Support

• Assist the Founder in strategic planning and execution by conducting research, preparing reports, and analyzing data.
• Serve as an advisor and champion for core strategic problems faced by portfolio CXOs, leveraging your analytical prowess and strategic acumen.
• Act as a proxy for the Group structure and Promoters, protecting and enhancing the interests of stakeholders at all levels.

4. Office Management

• Ensure the smooth functioning of the Founder s office by managing daily operations and administrative tasks.
• Maintain office systems, including data management and filing systems.

5. Growth Strategy Shaping

• Shape growth strategy alongside CEOs and Promoters, through leading rigorous existing and new market and product assessments and delivering an actionable strategic blueprint.
• Lead targeted searches to identify potential acquisitions or strategic partnerships; lead commercial due diligence (CDD) efforts to assess potential investments and partnerships; articulate meticulous investment theses to evaluate the viability of strategic ventures.

6. Administrative Support

• Provide high-level administrative support to the Founder, including managing schedules, calendars, and appointments.
• Coordinate and organize meetings, both internal and external, including preparing agendas, minutes, and follow-up action items.
• Handle confidential information with discretion and professionalism.

7. Project Management

• Manage special projects assigned by the Founder, ensuring timely execution and delivery.
• Track progress on strategic initiatives and provide regular updates to the Founder.
• Coordinate cross-functional teams to drive project success and address challenges.

8. Confidentiality and Professionalism

• Maintain a high level of confidentiality and exercise discretion in handling sensitive information.
• Uphold a professional image of the Founder s office in all interactions and communications.

An Ideal Candidate Shall Have

• Proficiency in data visualization tools and statistical software.
• Exceptional organizational and time-management skills.
• Sound knowledge of office management systems and procedures.
• Excellent proficiency in MS Excel, MS Word, and PowerPoint.
• Ability to articulate MD messaging to the intended recipients.
• Strong English verbal and written communication skills.
• Aspiration for a leadership role.
• Up-to-date knowledge of the latest office gadgets and applications.
• Proactive and adaptable to changing priorities.
• Ability to multitask and prioritize daily workload.
• Discretion and confidentiality.

Education

• A topper from a reputed management B-school.

Compensation

• CTC: 20 24 lakh per annum.