Building Operations, Facilities Services

ESA- Jones Lang LaSalle Property Consultants (India) Pvt Ltd; Hyderabad; On-site; INR 300,000 - 420,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Hyderabad is seeking an experienced Event Coordinator to manage corporate events from planning to execution. You will coordinate venues, vendors, schedules and on-site logistics to ensure seamless experiences for clients and colleagues.

The role requires strong communication, data handling, and collaboration with multiple stakeholders. You will be responsible for room setups, AV coordination, and ensuring facilities are ready for meetings and events at

Qualifications

• Any Degree required.
• 2+ years of experience in event coordination.
• Excellent communication and organizational skills.

Responsibilities

• Coordinate event logistics with stakeholders.
• Manage and supervise venue setups, AV and catering.
• Oversee meeting room management and equipment readiness.
• Liaise with clients and internal teams to ensure smooth events.
• Ensure post-event wrap-up and reporting.

Skills

Event management

Data management

Excel

Dashboards

Communication skills

Executive events

Facilities management

Education

Any Degree

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Designation

Event Coordinator

Qualification

Any Degree

Experience Required

2+ Years

Work location

Hyderabad, Raidurgam

Skills

Corporate Event management, Data Management, Excel, Dashboards, Good comm skills Executive, Events Integrated Facilities Management — Corporate Solutions (Country, Region)

What this job involves

Providing the perfect touch to our clients’ events In this role, you will be at the bottom of our clients’ visits off-site and external events—focusing on the nitty-gritty of related tasks, so everything is up and running. And when things go astray at any stage of the event planning, the responsibility falls squarely on your shoulders. You’ll need to constantly be on the lookout for any holes in the plans and iron them out as soon as possible.

Specific Duties

• Event Management
• Coordinate with relevant stake holders for logistics support for any small or big events
• Manage and operate meeting rooms, function rooms, convention facilities and other facilities at Client premises for use by Client employees, Client clients and other visitors, as required by Client.
• Responsibility for all other duties and tasks as assigned by Manager.
• Meeting Rooms, Conference Rooms & Board room Management: Arranging conference room, meeting room.
• Daily check all the meeting rooms & installed equipment’s.
• Projector VC, & any other IT products Service provider should get in touch with specific technical team with the concern of Admin.
• Prior to scheduled meetings/presentations, ensure that all furniture is arranged according to the client preference for a particular venue.
• Includes coordination with the Audio/Visual equipment.
• Facilitate the scheduling of conference rooms, training rooms on request.
• Provide client Managements with room set-up information including different choices of chair arrangement (U-Shape, theater, classroom, rounds), room capacity for these different set-ups, room amenities etc. any other requirement should be provided to the employees after location admin approval.
• Respond within 5 minutes to customer conference rooms and 15 minutes to internal conference rooms to technical requests due to additional furniture needs during meetings (i.e., more chairs, additional work surface etc.). This must be concerned with location admin.
• Daily inspect the conference rooms, training rooms and other venues and ensure the desired furniture arrangements have been accommodated, general supplies are provided and requested equipment is in-place and functional.
• After the conclusion of meetings, ensure that all furniture is re-arranged into the standard configuration or set-up for subsequent usage on the same day.
• Also, make sure all equipment and supplies that are not dedicated to a particular room are returned to and secured in their appropriate location.
• Ensure rooms are cleaned between meetings as needed during the day.
• This includes ensuring that any catering materials have been cleared away and removed.
• (Note: most of the conference rooms need to be checked once a day.)
• On daily basis walk through each conference room checking the AV, whiteboard accessories and cabinet contents and make suggestions if stocking levels should be altered.
• Space Management: Taking care of Workstation allotment to New Joiner by coordinating with Spock.
• Allocation of Seats to respective Businesses