Building Operations and Facilities Coordinator

Jones Lang Lasalle Property Consultants India Pvt Ltd; Bengaluru; On-site; INR 350,000 - 520,000; Full time

Job summary

Jones Lang LaSalle Bengaluru is seeking professionals for Front Desk and Administrative roles to greet visitors, manage registrations, handle calls and correspondence, and coordinate appointments and conference rooms. The role includes coordinating with housekeeping, IT, and maintenance for office upkeep, and supporting HR & Facilities in events and trainings.

The position focuses on creating a welcoming office environment, organizing space services, and ensuring security and compliance with

Qualifications

• Greeting visitors, clients, and employees
• Handling visitor registrations, ID badges, and security protocols
• Managing calls, emails, and correspondence
• Scheduling meetings and conference rooms
• Coordinating with housekeeping, IT, and maintenance teams

Responsibilities

• Assisting with office supplies management and procurement
• Maintaining records, reports, and office documentation
• Handling courier services, mail distribution, and logistics coordination
• Organising corporate events and internal engagements
• Managing security and access control procedures
• Supporting HR & Facilities team with trainings and town halls

Job description

Building Operations, Facilities Services JLL empowers you to shape a brighter way . Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Front Desk and Reception Management

• Greeting and assisting visitors, clients, and employees.
• Handling visitor registrations, ID badges, and security protocols.
• Managing incoming calls, emails, and correspondence.
• Scheduling and coordinating appointments, meetings, and conference rooms.
• Issuing of lockers (Cubby) upon employee request.
• Issuing Meal Tags for employees and for new hires.

Administrative & Office Support

• Assisting with office supplies management and procurement.
• Maintaining records, reports, and office documentation in the form of trackers and registers.
• Coordinating with housekeeping, IT, and maintenance teams for office up keeps.
• Handling courier services, mail distribution, and logistics coordination.

Employee & Guest Experience

• Ensuring a welcoming and professional environment in the office.
• Assisting employees and guests with office space services and conference rooms in case of meetings.
• Organising corporate events, team-building activities, and internal engagements.
• Working on tickets raised for services by stakeholders required in the office and guest pre-registrations on request.

Security & Compliance

• Ensuring adherence to office security policies and access control.
• Managing visitor logs and maintaining confidentiality of company information.
• Assisting in emergency response procedures (fire drills, evacuations, etc.).

Support for HR & Facilities Team

• Supporting stakeholders in organising training sessions, town halls, and team-building activities.
• Coordinating with IT for employee tech support requests.
• Liaising with facilities for office maintenance, space management, and sustainability initiatives.

Compliance and Safety:

• Ensure compliance with health, safety, and environmental regulations

Location: On-site - Bengaluru, KA

Scheduled Weekly Hours: 48

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.