Billing Specialist - Project Associate

jensenhughes; Mumbai; Hybrid; INR 500,000 - 680,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Jensen Hughes is seeking a self-motivated Billing Specialist - Project Associate to manage the company’s billing cycle from drafting invoices to client delivery. You will work with Project Managers and financial accountants to resolve AR issues and ensure accurate, timely invoices.

Based in Mumbai with hybrid work options, you will handle billing across geographies and time zones, requiring strong English communication and ERP proficiency.

Qualifications

• Bachelor's degree in Finance, Accounting or related field.
• 2–4 years of billing, collections or related experience.
• Experience with large ERP or accounting software.

Responsibilities

• Manage the monthly billing process from draft invoices to client delivery.
• Review billing inputs (rates, milestones, hours, expenses) for accuracy.
• Support collections efforts and resolve AR issues with project teams.
• Ensure invoicing aligns with contractual obligations and deadlines.
• Maintain accuracy and high-volume processing under pressure.

Skills

Billing process

Accounts Receivable

MS Excel

ERP system

Attention to detail

Time management

English communication

Education

Bachelor of Science in Finance/Accounting or related field

Tools

ERP Software

Job description

Company Overview

Throughout our worldwide network of experts, clients and communities, we are renowned for our leadership in fire protection engineering - a legacy of responsibility we have proudly upheld since 1939. Today, our expertise extends broadly across closely related security and risk-based fields - from accessibility consulting and risk analysis to process safety, forensic investigations, security risk consulting, emergency management, digital innovation and more. Our engineers and consultants collaborate to solve complex safety and security challenges, ensuring our clients can protect what matters most. For over 80 years, we have helped mitigate risks that threaten lives, property and reputations. Through technology, expertise and industry-leading research, we remain dedicated to our purpose of making our world safe, secure and resilient.

Overview - Role

Jensen Hughes is seeking a self-motivated Billing Specialist - Project Associate, to play a crucial role within the Project Finance Department. In this role you will be responsible for managing the company's billing cycle; with a key focus on managing accounts receivable and unbilled DSOs for a particular region while working closely with Project Managers and project financial accountants to resolve open-billing and AR issues. Our India office is based in Mumbai; India and this role offers hybrid working options while based in Mumbai and will be working across varied geographies and time zones.

Key Responsibilities

• Actively manage the monthly billing process, generating draft invoices, making changes in ERP, producing final invoices and distributing to the client
• Ensure first time quality throughout the invoicing process
• Perform detailed reviews of billing inputs (rates, milestones, hours, expenses) to ensure completeness and correctness prior to invoicing
• Maintain exceptional attention to detail while processing a high volume of invoices in a fast-paced environment and
• Ensure billings are aligned to our contractual obligations and actively support the collections effort, working with collections partners to ensure timely payment
• Support resolution of problems by escalating issues to financial analysts and managers as necessary
• Meet strict billing deadlines while maintaining a high standard of quality and accuracy

Requirements and Qualifications

• Bachelor of Science in Finance, Accounting or related field of study along with 2-4 years of relevant experience in billing, collections and/or related areas and experience with large ERP or accounting software
• Hungry, career driven attitude for managing tight deadlines, improving processes, thriving in a fast-paced environment with ability to act with a sense of urgency
• Strong written and verbal communication skills in English with the ability to clearly articulate issues and solutions.
• Ability to multi-task, work under pressure and thrive in a fast-paced environment
• Detailed orientated with a focus on transactional excellence and a sense of urgency and ability to independently prioritize competing deadlines working independently as well as within a team setting
• Proficient in MS Office with high proficiency in Excel

Why you should join Jensen Hughes

• Opportunity to grow within a supportive and collaborative team environment
• Access to training and development programs to enhance your payroll expertise
• Career advancement with an established framework is in place - clearly defining expectations and outlining opportunities for advancement

#LI-SR1

Jensen Hughes is an Equal Opportunity Employer. Qualified candidates will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

At Jensen Hughes, we embrace innovation and understand that people are increasingly using artificial intelligence (AI) tools like ChatGPT and other generative platforms to learn, prepare and communicate. We have provided some guidelines regarding the responsible use of AI in the recruitment process.

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