Bid Coordinator

9E Global; Mumbai; On-site; INR 446,000 - 781,000; Full time

Job summary

9E Global in Mumbai, India is seeking a detail-oriented professional to support the Senior Bid Coordinator in preparing bids and proposals. The role involves coordinating inputs from multiple departments, ensuring documents meet quality standards, and delivering compliant proposals within deadlines.

The candidate should have a Bachelor's degree with 3–4 years of relevant experience, preferably with exposure to engineering consultancy, and strong MS Word/Office skills for high-precision

Qualifications

• Bachelor's degree with 3-4 years of relevant experience.
• Experience in engineering consultancy is advantageous.
• Experience in business development and bid/proposal production.

Responsibilities

• Assist Senior Bid Coordinator in coordinating and producing bid or proposal responses.
• Ensure timely production and delivery of compliant proposals.
• Coordinate input from stakeholders and maintain master document sets.
• Maintain branding and document formatting standards.
• Provide language and grammar guidance to content owners.
• Consolidate sections into tender format.
• Maintain MS Office proficiency, especially MS Word.
• Follow 9E QHSE policies and coordinate QHSE procedures.

Skills

Business Development

Proposal coordination

MS Word

Education

Bachelor's Degree

Tools

MS Office

Job description

• Bachelor’s Degree with minimum 3-4 years of relevant experience.
• Experience in Engineering consultancy industry would be an added advantage.
• Business Development
• Support Senior Bid Coordinator in coordination and producing the bid or proposal response document.

Company Role

• Introduction and implementation of all necessary document version control procedures and processes.
• Production and delivery of compliant, professionally produced proposals within customer defined timeframes.
• Coordinate proposal input from a variety of stakeholders, typically involving contributions from all department heads.
• Champion document management and change control best practices.
• Ensure proposal documents follow standard formatting and quality standards.
• Provide advice on flow, language, and grammar to content owners.
• Consolidate sections and / or documents developed by other team members into the required tender format.
• Maintain and make available master document sets.
• Ensure consistent branding for all company specific documents.
• Forensic levels of attention to detail and an ability to work under pressure and to demanding deadlines. Advanced level MS Office skills (particularly MS Word.

QHSE Responsibilities

• Understand, implement and follow 9E QHSE policies.
• Implement and coordinate QHSE procedures in your workplace.
• Comply with local regulatory authority guidelines and laws pertaining to QHSE.
• Report any QHSE incidents immediately to 9E QHSE Dept. and to legal authorities if required.
• Abide Client/Contractor QHSE requirements and acquire site induction before mobilizing at sites.
• Act as Management Representative for the implement for IMS.