Bid Coordinator

DSA International India; Ernakulam, Hyderabad; On-site; INR 420,000 - 680,000; Full time

Job summary

DSA International India seeks a diligent Bid Coordinator to coordinate and produce proposal documents (RFI, ITT, RFP, etc.). This role involves coordinating bid responses, ensuring compliance with client requirements and the DSA Bid framework, and working closely with the supervisor to define scope and resources.

The role requires organizing inputs from internal teams and external subcontractors, managing trackers, and delivering error-free submissions on time, while continually improving

Responsibilities

• Review requests for proposals (RFP) and other related documents.
• Follow company processes and plan the gathering of proposal information in accordance with RFP requirements.
• Provide organization and structure for senior management and team contributors to ensure effective and efficient work and use of time with senior management.
• Assist with the required overall planning coordination to manage multiple fee proposals as appropriate.
• Identify the appropriate 3rd party external subcontracted parties and ensure they are prequalified to allow participation in the fee proposals.
• Coordinate with, follow up and obtain input from within the company team and from external parties as appropriate.
• Liaise with all external outsourced subcontracted parties, send enquiries, follow up, reviewing their returned proposals and providing comparisons / recommendations for incorporation in the fee bids.
• Maintaining and Updating all Trackers.
• In conjunction with the team, review & prepare all elements of the RFP documentation required for submission, chase content contributors as required.
• Ensure a compliant, error-free document is checked, approved by senior management and submitted to the client in the correct format, meeting the deadline.
• Work with the senior management team to develop and improve upon the quality of processes, systems and submissions on an ongoing basis.

Skills

Bid coordination

Proposal writing

RFP management

Stakeholder coordination

Job description

The Bid Coordinator will co-ordinate and produce the proposal (RFI, ITT, RFP etc.) documents. He / She will co-ordinate and produce bid response documents for PQQs and bids, in accordance with client requirements and in line with the DSA Bid framework process. The Bid Coordinator must work closely with their immediate supervisor to establish and agree work scope and responsibilities of this role on the specific project; and establish the required resources / support to fulfill all required duties as agreed.

Roles and Responsibilities:

• Review requests for proposals (RFP) and other related documents.
• Following the company processes and procedures. Manage, plan and coordinate the gathering of proposal information in accordance with the RFP requirements.
• Provide organization and structure for the senior management and team contributors to ensure effective and efficient work and use of time with senior management.
• Assist with the required overall planning coordination to manage multiple fee proposals as appropriate.
• Identify the appropriate 3rd party external subcontracted parties and ensure they are prequalified to allow participation in the fee proposals.
• Coordinate with, follow up and obtain input from within the company team and from external parties as appropriate.
• Liaise with all external outsourced subcontracted parties, send enquiries, follow up, reviewing their returned proposals and providing comparisons / recommendations for incorporation in the fee bids.
• Maintaining and Updating all Trackers.
• In conjunction with the team, review & prepare all elements of the RFP documentation required for submission, chase content contributors as required.
• Ensure a compliant, error-free document is checked, approved by senior management and submitted to the client in the correct format, meeting the deadline.
• Work with the senior management team to develop and improve upon the quality of processes, systems and submissions on an ongoing basis.