Associate – Secretarial & Compliance

Neara; Jaipur; On-site; INR 450,000 - 650,000; Full time

Job summary

Aramya in Jaipur, Rajasthan is seeking an Associate – Secretarial & Compliance to act as the primary liaison with statutory authorities and manage corporate secretarial filings, factory compliance, and governance across multiple sites.

The role collaborates with the Finance Controller and senior management to establish, document, and monitor compliance frameworks and ensure robust governance across jurisdictions.

Qualifications

• Bachelor's degree in Commerce, Business Administration, or Law.
• 2–4 years of corporate compliance experience.
• Knowledge of Companies Act 2013, factory laws, and labor codes.
• Working knowledge of RoC/MCA portals and compliance software.
• Proficiency in MS Office (Excel, Word).
• Strong organizational and documentation skills.
• CS certification or higher preferred.
• Experience in multi-location compliance and audits.

Responsibilities

• Prepare and file MCA filings including DIN and other statutory returns.
• Coordinate RoC registrations, amendments, and annual compliance filings.
• Maintain statutory registers and board documentation.
• Maintain board resolutions, minutes, and committee records.
• Coordinate AGMs, board meetings, and audit committee meetings.
• Ensure filing with tax authorities and regulators.
• Maintain share certificates and transfer records.
• Prepare compliance certificates and management letters.

Skills

Attention to detail

Organizational skills

Documentation

MS Office

Coordination

Education

Bachelor's degree in Commerce, Business Administration, or Law

CS certification or higher (preferred)

Tools

RoC/MCA portals

Master Control

Deskera

Job description

Associate – Secretarial & Compliance

Job type: Full Time · Department: POD - Finance · Work type: On-Site

Location: Jaipur, Rajasthan, India

About Aramya

Our vision is to build some of the world's most loved fashion and lifestyle brands and enable people to express themselves. We are well‑funded, with $20M raised from marquee investors like Accel, Z47, and industry veterans.

Aramya is a 100 Cr+ NMV fashion & lifestyle company backed by Accel and Z47. We're building a customer‑led portfolio: Aramya (daily wear), Tavira by Aramya (festive), and a new brand in stealth, going live in H2 2026.

Current Retail footprint: 14 stores in Bengaluru (and a few more are yet to go live).

Opening next: Hyderabad and Chennai. Pune, Ahmedabad and Mumbai in the pipeline.

About the opportunity

The Associate – Secretarial & Compliance will serve as the primary liaison between the organization and statutory authorities, managing all aspects of corporate secretarial filings, factory compliance, and operational governance.

This role is critical to ensuring the company remains compliant with applicable laws and regulations across multiple jurisdictions, while maintaining robust internal governance standards.

The successful candidate will work closely with the Finance Controller and senior management to establish, document, and monitor compliance frameworks.

Key responsibilities

A. Secretarial & Corporate Governance

• Manage Ministry of Corporate Affairs (MCA) filings including Form DIR, DIN applications, DPT, INC‑21A, and other statutory returns.
• Coordinate with Registrar of Companies (RoC) for company registrations, amendments, and annual compliance filings.
• Prepare and maintain statutory registers: register of directors, members, charges, and contracts.
• Maintain board resolutions, board minutes, and committee meeting documentation.
• Coordinate annual general meetings (AGMs), board meetings, and audit committee meetings.
• Ensure timely filing of regulatory documents with tax authorities, stock exchange (if applicable), and other regulatory bodies.
• Maintain accurate records of share certificates, share transfers, and member details.
• Prepare certificates for statutory approvals and director certification requirements.

B. Factory & Operational Compliance

• Monitor factory compliance across manufacturing units for labor laws, wage codes, and worker welfare requirements.
• Ensure adherence to Factory Act provisions: safety equipment, fire exits, machine guarding, and emergency procedures.
• Coordinate fire safety certifications, building compliance approvals, and periodic inspections.
• Maintain environmental compliance: waste management, water treatment, emissions monitoring, and pollution control board (PCB) registrations.
• Oversee labor law compliance: attendance records, wage registers, provident fund (PF), employee state insurance (ESI), and gratuity management.
• Manage anti‑child labor audits and occupational health and safety (OSHA) protocols.
• Coordinate inspections and audits from labor departments, environmental authorities, and third‑party auditors.
• Maintain compliance documentation and audit trail for regulatory inspections.

C. Data Management & Reporting

• Maintain centralized compliance calendar with statutory filing deadlines and renewal dates.
• Prepare periodic compliance reports for senior management and audit committees.
• Track compliance action items, remediation status, and closure of audit findings.
• Document compliance policies, procedures, and audit evidence for internal and external audits.
• Prepare management representation letters and compliance certifications as required.

D. Cross‑functional Collaboration

• Liaison with HR/People team on labor law compliance and worker‑related documentation.
• Coordinate with Operations team on factory compliance and safety protocols.
• Support Finance Controller with audit readiness and financial compliance documentation.
• Engage with external counsel, auditors, and regulatory consultants as required.

Key skills & qualifications

• Bachelor's degree in Commerce, Business Administration, or Law.
• 2–4 years of experience in corporate compliance, secretarial functions, or factory compliance.
• Strong knowledge of the Companies Act 2013, factory laws, and labor codes (wages, social security, etc.).
• Working knowledge of RoC/MCA portals and compliance software (e.g., Master Control, Deskera, or similar).
• Proficiency in Microsoft Office Suite, particularly Excel and Word.
• Excellent organizational, documentation, and follow‑up skills with attention to detail.
• Preferred Qualification: Certification in Secretarial Practice (CS) or higher qualification.
• Prior experience in e‑commerce, D2C, or retail sector compliance.
• Exposure to multi‑location or multi‑state compliance management.
• Familiarity with audit trail documentation and compliance audits.