Associate – Administration & Office Management

Crossbow Labs LLP; Bengaluru; On-site; INR 300,000 - 500,000; Full time

Benefits offered by this job

Medical Insurance

Parental Support - Maternity Cover

PF Contribution

Professional growth opportunities

Collaborative work environment

Job summary

Crossbow Labs LLP in Bengaluru (Whitefield) is seeking an Associate - Administration & Office Management to support daily office operations, facilities coordination, vendor management, and employee support. The role emphasizes strong coordination, attention to detail, and the ability to handle multiple tasks efficiently.

The candidate should have 6 months to 1 year of relevant experience, and a Bachelor's degree in a related field.

Qualifications

• 6 months to 1 year of relevant admin/office management experience.
• Strong coordination and communication skills.
• Proficient in MS Office (Excel and Word).
• Ability to manage multiple tasks and follow up.
• Bachelor's degree in related field.

Responsibilities

• Support day-to-day office and facilities operations including housekeeping, security, maintenance, pantry, and general office services.
• Coordinate with vendors for maintenance and operational needs.
• Assist with vendor follow-ups, quotations, service requests, and documentation.
• Maintain inventory of office supplies and facility materials.
• Assist with invoice verification and payments with Finance.
• Maintain administrative records, trackers, and vendor details.
• Support workplace readiness, seating, meeting rooms, and employee needs.
• Coordinate visitor management, reception, and logistics.
• Organize internal meetings and office events.
• Assist in basic IT asset coordination and documentation.
• Identify and report facility issues and follow up.

Skills

Administration

Office Management

Vendor Coordination

MS Office

Communication

Travel Desk

Documentation

Education

Bachelor's degree

Tools

MS Excel

MS Word

Job description

Experience: 6 Months - 1 Year
Relevant experience is mandatory

Job Location: Whitefield, Bangalore
Location Requirement: This position is open only to Bengaluru-based candidates

About the Role

We are looking for a proactive and organised Associate - Administration & Office Management to support the smooth day-to-day functioning of our office. The role involves assisting with facilities coordination, vendor management, office supplies, travel arrangements, documentation, and employee support.

The ideal candidate should have good coordination and communication skills, attention to detail, and the ability to manage multiple operational tasks effectively.

Key Responsibilities

Office Administration & Facilities

• Support day-to-day office and facilities operations, including housekeeping, security, maintenance, pantry, and general office services.
• Coordinate with vendors and service providers for routine maintenance and operational requirements.
• Assist with vendor follow-ups, quotations, service requests, and documentation.
• Maintain inventory of office supplies, pantry items, stationery, and facility-related materials.
• Monitor stock levels and coordinate timely replenishment of essential items.
• Assist with invoice verification and coordinate with the Finance team for payment processing.
• Maintain administrative records, trackers, vendor details, and related documentation.
• Support workplace readiness, including seating arrangements, meeting rooms, and employee requirements.
• Coordinate visitor management, reception activities, and general workplace logistics.
• Assist in organising internal meetings, employee engagement activities, celebrations, and office events.
• Support basic IT asset coordination such as asset handover, collection, and documentation as per defined processes.
• Identify and report office or facility-related issues and ensure timely follow-up with the concerned teams or vendors.

Travel & Accommodation Management

• Assist with employee and guest travel arrangements, including flights, trains, and local transportation.
• Coordinate hotel bookings and accommodation requirements.
• Liaise with travel agencies, hotels, and transportation vendors for bookings and confirmations.
• Maintain travel-related records, approvals, itineraries, and supporting documents.
• Ensure travel arrangements are made in accordance with company policies and approval processes.
• Assist in comparing travel options and identifying cost-effective arrangements.
• Support employees with basic travel-related coordination and queries.

Requirements

Key Skills

• 6 months to 1 year of relevant experience in Administration, Office Management, Facilities, Travel Desk, or a similar role .
• Good coordination and organisational skills.
• Basic understanding of vendor coordination and procurement processes.
• Proficiency in MS Office, particularly Excel and Word .
• Good verbal and written communication skills.
• Ability to manage multiple tasks and follow up effectively.
• Strong attention to detail and documentation skills.
• Ability to work independently on routine tasks while seeking guidance when required.

Travel Desk Skills

• Basic experience in coordinating corporate travel such as flights, hotels, and local transportation.
• Familiarity with travel booking portals or travel agency coordination.
• Understanding of travel approvals and company travel policies.
• Good planning and scheduling skills.
• Ability to maintain travel itineraries and related documentation accurately.

Education

Bachelor's degree in Business Administration, Commerce, Management, or a related field.

Key Success Factors

• Proactive and responsible approach to assigned tasks.
• Strong follow-up and coordination skills.
• Attention to detail and accuracy.
• Reliable and organised in managing day-to-day activities.
• Service-oriented approach towards employees and stakeholders.
• Ability to work in a fast-paced and dynamic environment.
• Willingness to learn and take ownership of administrative responsibilities.

Benefits

• Competitive salary and benefits
• Medical Insurance
• Parental Support - Maternity Cover
• Retirement Benefits - PF Contribution
• Opportunities for professional growth
• Collaborative and inclusive work environment