Associate – Administration

Ignatiuz Inc.; Indore District; On-site; INR 290,000 - 424,000; Full time

Job summary

Ignatiuz Inc. is seeking an organized Associate – Administration to manage day-to-day office administration, facilities, vendor coordination, inventory, travel arrangements, and employee engagement activities.

You will ensure smooth office operations, maintain a professional workplace, and collaborate closely with internal teams and external service providers. The ideal candidate will handle procurement, asset tracking, and onboarding/offboarding tasks, contributing to a productive office

Qualifications

• 2–4 years of experience in office administration, facilities management, or operations.
• Strong organisational, coordination, and time-management skills.
• Good verbal and written communication skills.
• Proficiency in MS Excel, Word, Outlook, and other standard office tools.
• Ability to coordinate with multiple vendors, internal teams, and service providers.
• Strong follow-up skills and the ability to manage multiple tasks simultaneously.
• A proactive approach to problem-solving and attention to detail.
• Ability to work independently and maintain confidentiality when handling employee and company records.

Responsibilities

• Office Administration & Operations: manage day-to-day office administration and ensure smooth functioning of office operations.
• Maintain office records, administrative documentation, contact lists, and relevant registers.
• Coordinate with internal teams to address administrative requirements and operational needs.
• Ensure the office environment remains organised, clean, professional, and well-maintained.
• Support the implementation and maintenance of administrative policies and procedures.
• Coordinate with vendors and service providers for office-related requirements.
• Maintain vendor databases, contact details, service records, and agreements.
• Manage procurement of office supplies and consumables and track stock levels.
• Coordinate travel bookings, accommodations, and other logistics for approved business travel.
• Events & Employee Engagement: coordinate office celebrations, festivals, team events, and engagement initiatives.

Job description

Ignatiuz is a digital transformation and intelligent workplace consulting company with offices in the US (PA) and India (Indore). Focused on accelerating digital performance through innovation and automation . Our team has worked with a variety of Fortune 500 clients and has a track record of delivering reliable, high-quality solutions that drive business success.

Job Description

About Us

Ignatiuz isa digital transformation and intelligent workplace consulting company withoffices in the US (PA) and India (Indore). We focus on accelerating digitalperformance through innovation and automation. Our team has worked with avariety of Fortune 500 clients and is committed to delivering reliable,high-quality solutions that drive business success.

We arelooking for a proactive, organised, and detail-oriented Associate –Administration to manage day-to-day office administration, facilities,vendor coordination, inventory, travel arrangements, and employee engagementactivities. The ideal candidate will ensure smooth office operations, maintaina professional workplace environment, and coordinate effectively with internalteams and external service providers.

Key Responsibilities

1. OfficeAdministration & Operations

• Manage day-to-day officeadministration and ensure smooth functioning of office operations.
• Maintain office records,administrative documentation, contact lists, and relevant registers.
• Coordinate with internal teamsto address administrative requirements and operational needs.
• Ensure the office environmentremains organised, clean, professional, and well-maintained.
• Support the implementation andmaintenance of administrative policies and procedures.
• Coordinate with vendors andservice providers for office-related requirements.
• Maintain vendor databases,contact details, service records, and agreements.
• Manage the procurement of officesupplies and consumables, including stationery, beverages, snacks,housekeeping materials, and other essentials.
• Track stock levels and ensuretimely replenishment of office supplies.
• Coordinate with vendors toensure timely delivery and quality of services.

3.Facilities & Maintenance

• Coordinate maintenance of officeinfrastructure, equipment, and utilities, including air conditioning,lighting, power supply, water dispensers, and other facilities.
• Liaise with building managementand maintenance teams to resolve facility-related issues promptly.
• Coordinate housekeeping, pestcontrol, repairs, and other facility services.
• Conduct regular checks to ensureworkplace hygiene, safety, and basic facility standards.
• Report and follow up onmaintenance issues until resolution.
• Maintain records of officeassets, equipment, peripherals, and other inventory.
• Coordinate with the IT team forlaptop allocation, collection, repairs, and asset tracking.
• Maintain records of assetsissued to and returned by employees.
• Assist with periodic physicalverification of office inventory and assets.

5. Travel& Logistics

• Coordinate travel bookings,accommodation, local transportation, and other logistics for approvedbusiness travel.
• Support employees and visitorswith travel-related arrangements.
• Coordinate meeting roombookings, visitor arrangements, and other logistical requirements.

6. Events& Employee Engagement

• Coordinate office celebrations,festivals, team events, employee engagement initiatives, and otherinternal activities.
• Manage event-related logistics,venue arrangements, catering, decorations, and vendor coordination.
• Work closely with HR and otherteams to support employee engagement and workplace initiatives.
• Assist with new employee joiningarrangements, workspace readiness, and administrative onboarding and exitformalities.

Requirements

• 2–4 years of experience inoffice administration, facilities management, or operations.
• Strong organisational,coordination, and time-management skills.
• Good verbal and writtencommunication skills.
• Proficiency in MS Excel, Word,Outlook, and other standard office tools.
• Ability to coordinate withmultiple vendors, internal teams, and service providers.
• Strong follow-up skills and theability to manage multiple tasks simultaneously.
• A proactive approach toproblem-solving and attention to detail.
• Ability to work independentlyand maintain confidentiality when handling employee and company records.

PreferredSkills

• Experience working in an ITcompany or corporate office environment.
• Exposure to vendor management,office procurement, asset tracking, and facilities coordination.
• Experience organising employeeengagement activities and corporate events.
• Ability to identify operationalgaps and suggest improvements to office administration processes.