Associate - Finance & Administration

Ignatiuz Software Pvt. Ltd.; Indore District; Presencial; INR 300.000 - 420.000; Jornada completa

Descripción de la vacante

You will handle day-to-day finance tasks, procurement, travel arrangements, onboarding/offboarding support, and HR-related employee engagement activities, contributing to smooth business workflows in a fast-paced environment.

Formación

• 0–2 years of experience in Finance, Administration, or Operations.
• Basic understanding of invoicing, accounts payable/receivable, and administrative processes.
• Good communication, coordination, and organizational skills.
• Proficiency in MS Excel, Word, and documentation tools.

Responsabilidades

• Assist in preparing and managing client invoices and tracking payment cycles.
• Support accounts payable and accounts receivable processes.
• Maintain financial records and assist the finance team with budgeting, audits, and financial documentation.
• Facilitate execution of financial documents through e-signature platforms.
• Maintain cash expense and bill records required for statutory audits and submit monthly reports.
• Support day-to-day office administration, facility coordination, and vendor management.
• Maintain vendor contact lists and ensure cost-effective procurement of services.
• Manage inventory and procurement of office supplies and consumables such as stationery, beverages, snacks, and cleaning supplies.
• Coordinate with the IT team to maintain hardware and inventory records.
• Coordinate with internal teams and vendors for maintenance of office equipment and facilities including power supply, ACs, lights, water dispensers, and other utilities.
• Liaise with the building maintenance team to resolve facility-related issues.
• Arrange travel bookings and logistics for approved team travel.
• Support event coordination and employee engagement activities with HR and vendors.
• Assist with employee onboarding/offboarding documentation, banking coordination, and insurance support.

Conocimientos

Strong communication

Co-ordination

Organizational skills

Multitasking

Herramientas

MS Excel

MS Word

Documentation tools

Descripción del empleo

Ignatiuz is a digital transformation and intelligent workplace consulting company with offices in the US (PA) and India (Indore). Focused on accelerating digital performance through innovation and automation . Our team has worked with a variety of Fortune 500 clients and has a track record of delivering reliable, high-quality solutions that drive business success.

Job Description

We are looking for a detail-oriented Associate – Finance & Administration to support financial operations and manage day-to-day administrative activities. The role involves handling invoicing, vendor coordination, inventory management, office administration, travel arrangements, and supporting employee engagement activities.

Key Responsibilities

Finance Support

• Assist in preparing and managing client invoices and tracking payment cycles.
• Support accounts payable and accounts receivable processes.
• Maintain financial records and assist the finance team with budgeting, audits, and financial documentation.
• Facilitate execution of financial documents through e-signature platforms.
• Maintain cash expense and bill records required for statutory audits and submit monthly reports.

Administration & Operations

• Support day-to-day office administration, facility coordination, and vendor management.
• Maintain vendor contact lists and ensure cost-effective procurement of services.
• Manage inventory and procurement of office supplies and consumables such as stationery, beverages, snacks, and cleaning supplies.
• Coordinate with the IT team to maintain hardware and inventory records.

Facilities & Maintenance

• Coordinate with internal teams and vendors for maintenance of office equipment and facilities including power supply, ACs, lights, water dispensers, and other utilities.
• Liaise with the building maintenance team to resolve facility-related issues.

Travel, Events & Employee Support

• Arrange travel bookings and logistics for approved team travel.
• Support event coordination and employee engagement activities with HR and vendors.
• Assist with employee onboarding/offboarding documentation, banking coordination, and insurance support.
  

Requirements

• 0–2 years of experience in Finance, Administration, or Operations.
• Basic understanding of invoicing, accounts payable/receivable, and administrative processes.
• Good communication, coordination, and organizational skills.
• Proficiency in MS Excel, Word, and documentation tools.
• Ability to manage multiple administrative and operational tasks efficiently.