Associate - Admin

Esyasoft; Ujjain; On-site; INR 300,000 - 420,000; Full time

Job summary

Esyasoft is seeking an HR & Administration Executive to support core HR operations and administrative functions in India. The role covers employee lifecycle management, onboarding, documentation, HR records, and office administration, while ensuring policy compliance and statutory requirements.

The candidate will help with attendance, payroll inputs, background verification, recruitment coordination, and HR reporting. Strong organizational skills and teamwork are essential for daily operations.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, Management, or related discipline.
• MBA/PGDM in Human Resources will be an added advantage.

Responsibilities

• Manage employee onboarding and induction activities.
• Maintain employee records, HR databases, and personnel files.
• Coordinate documentation related to joining, confirmation, transfers, and exits.
• Support attendance, leave management, and employee data administration.
• Assist in payroll inputs by maintaining accurate employee information.
• Coordinate background verification, reference checks, and employee documentation.
• Support recruitment activities including interview scheduling and candidate coordination.
• Ensure compliance with HR policies, processes, and statutory requirements.
• Address employee queries related to HR policies and administrative matters.
• Prepare HR reports, MIS, and employee-related dashboards.

Job description

Job Description:

The HR & Administration Executive is responsible for supporting core HR operations and administrative functions to ensure smooth day-to-day business operations. The role involves employee lifecycle management, onboarding, documentation, HR records management, office administration, vendor coordination, and employee support while ensuring compliance with company policies and statutory requirements.

Key Responsibilities

Human Resources

• Manage employee onboarding and induction activities.
• Maintain employee records, HR databases, and personnel files.
• Coordinate documentation related to joining, confirmation, transfers, and exits.
• Support attendance, leave management, and employee data administration.
• Assist in payroll inputs by maintaining accurate employee information.
• Coordinate background verification, reference checks, and employee documentation.
• Support recruitment activities including interview scheduling and candidate coordination.
• Ensure compliance with HR policies, processes, and statutory requirements.
• Address employee queries related to HR policies and administrative matters.
• Prepare HR reports, MIS, and employee-related dashboards.

Administration

• Manage office administration and facility-related activities.
• Coordinate with vendors for housekeeping, security, transport, office supplies, and maintenance services.
• Maintain office assets, inventory, and consumable stock records.
• Ensure smooth functioning of workplace facilities and employee amenities.
• Coordinate travel bookings, accommodation, and logistics arrangements as required.
• Support company events, employee engagement programs, and internal communications.
• Monitor office expenses and administrative budgets.
• Ensure statutory notices, licenses, and administrative records are maintained.

Required Qualifications

• Bachelors Degree in Human Resources, Business Administration, Management, or related discipline.
• MBA/PGDM in Human Resources will be an added advantage.

Experience

• 1 to 2 years of experience in HR Operations and Administration.
• Experience in employee lifecycle management, HR documentation, and office administration.
• Exposure to HRMS systems and payroll coordination is preferred.

Key Skills

• HR Operations
• Employee Lifecycle Management
• Onboarding & Documentation
• HRMS Management
• Payroll Coordination
• Employee Relations
• Office Administration
• Vendor Management
• Facility Management
• MIS Reporting
• Communication & Coordination
• Organizational Skills

Preferred Skills

• Knowledge of labor laws and statutory compliance.
• Experience with HRMS/ERP systems.
• Proficiency in Microsoft Excel, Word, and PowerPoint.
• Experience in handling employee engagement activities and administrative operations.