Assistant Vice President – Inspection Vitasta Consulting

The Corporate Institute; Mumbai; On-site; INR 800,000 - 1,500,000; Full time

Job summary

The Corporate Institute in Mumbai is seeking a diligent Compliance & Inspection Coordinator to manage member communications, schedule inspections, coordinate data, and prepare MIS reports. You will work across multiple departments to ensure timely, accurate inspections in line with yearly plans.

You will liaise with internal teams, respond to SEBI circulars, and support timely inspections, maintaining strict adherence to timelines and accuracy in all data submissions.

Responsibilities

• Co-ordinate with other MIIs and ensure Letter of Intimation to members for Regular inspection or Special Purpose Inspection is sent as per inspections planned for the financial year.
• Schedule inspections in coordination with all stakeholders.
• Send inspection data requirement and PIQ to members and follow up with members regarding availability of the inspection data.
• Coordinate and collate inspection related data from different internal departments and analyse data received from various internal departments.
• Visit members locations as per schedule of inspection and ensure timely completion of inspections and conduct inspections as per checklist and scope decided for the inspections.
• Prepare Field observation sheet and obtain members reply and prepare and send draft reports for verification to next level.
• Preparation of detailed Inspection MIS in timely manner.
• Prepare data or details as may be required by SEBI or any other authority.
• Resolving member queries on circulars or Inspection by email or meeting them.
• Help in development of off-line alerts basis the data that is already available.
• Go through Inspection reports thoroughly and get clarification and details if required from Onsite Inspection teams.
• Verify that inspection files are properly arranged and all supporting data or documents are available in the files.
• Prepare Letter of Observations and send approved Letter of Observation (LO) to members.
• Follow up with members for reply to LO and analyse members reply to LO and get further clarification if required from members.
• Prepare reply analysis based on Letter of Observation and Members reply and prepare Agenda or Summary for approval note, for placing before relevant committee or authority.
• Send action letters to the members.
• Arrange for meeting with the member if called for personal hearing.
• Prepare detailed MIS as per format in timely manner.
• Ensuring adherence to the TAT fixed for each process and levying penalty and followup for delay in penalty.
• Analysis of Inspection Report.
• Processing of Appeals received from Members.
• Replying to members queries with respect to various compliance issues.
• Regular checking of websites of other Exchanges or Regulator for new Circulars or guidelines or notifications.
• Arranging reply to the requests of other department for status of members.
• Ensuring levy of penalty in case of non-compliance to regular periodic submissions and also ensuring that data is regularly updated so that there are no instances of wrong penalty.
• Ensuring that instances of false reporting are clearly identified and action as stipulated is taken against the members concerned.
• Represent company in discussions with other MIIs as far as Member Inspection is concerned and co-ordinate with other MIIs for joint inspections.

Job description

Key Responsibilities:

• Co-ordinate with other MIIs and ensure Letter of Intimation to members for Regular inspection or Special Purpose Inspection is sent as per inspections planned for the financial year.
• Schedule inspections in coordination with all stakeholders.
• Send inspection data requirement and PIQ to members and follow up with members regarding availability of the inspection data.
• Coordinate and collate inspection related data from different internal departments and analyse data received from various internal departments.
• Visit members locations as per schedule of inspection and ensure timely completion of inspections and conduct inspections as per checklist and scope decided for the inspections.
• Prepare Field observation sheet and obtain members reply and prepare and send draft reports for verification to next level.
• Preparation of detailed Inspection MIS in timely manner.
• Prepare data or details as may be required by SEBI or any other authority.
• Resolving member queries on circulars or Inspection by email or meeting them.
• Help in development of off-line alerts basis the data that is already available.
• Go through Inspection reports thoroughly and get clarification and details if required from Onsite Inspection teams.
• Verify that inspection files are properly arranged and all supporting data or documents are available in the files.
• Prepare Letter of Observations and send approved Letter of Observation (LO) to members.
• Follow up with members for reply to LO and analyse members reply to LO and get further clarification if required from members.
• Prepare reply analysis based on Letter of Observation and Members reply and prepare Agenda or Summary for approval note, for placing before relevant committee or authority.
• Send action letters to the members.
• Arrange for meeting with the member if called for personal hearing.
• Prepare detailed MIS as per format in timely manner.
• Ensuring adherence to the TAT fixed for each process and levying penalty and followup for delay in penalty.
• Analysis of Inspection Report.
• Processing of Appeals received from Members.
• Replying to members queries with respect to various compliance issues.
• Regular checking of websites of other Exchanges or Regulator for new Circulars or guidelines or notifications.
• Arranging reply to the requests of other department for status of members.
• Ensuring levy of penalty in case of non-compliance to regular periodic submissions and also ensuring that data is regularly updated so that there are no instances of wrong penalty.
• Ensuring that instances of false reporting are clearly identified and action as stipulated is taken against the members concerned.
• Represent company in discussions with other MIIs as far as Member Inspection is concerned and co-ordinate with other MIIs for joint inspections.