Assistant to MD (Executive Assistant / Personal Assistant)

Jobitus; Chhatrapati Sambhajinagar District; On-site; INR 700,000 - 1,200,000; Full time

Job summary

Jobitus is seeking an Executive Assistant to support the Managing Director in a high-demand environment in Maharashtra, India. You will manage calendars, draft correspondence, coordinate travel, and prepare reports, ensuring smooth operations and discretion.

The role requires 2–4 years supporting C-suite executives, strong MS Office and Google Workspace skills, and excellent communication. The position emphasizes confidentiality and multitasking in a fast-paced setting.

Qualifications

• Bachelor's degree or MBA/PGDM in a related field.
• 2–4 years of experience supporting C-suite executives or MDs.

Responsibilities

• Manage MD's calendar and schedule (internal & external meetings).
• Draft emails, letters, and memos.
• Plan domestic and international travel and itineraries.
• Attend leadership/board meetings, record MOM, track action items.
• Prepare MIS reports and presentations (PowerPoint) and dashboards.
• Screen calls and inquiries; prioritize urgent matters for MD.

Skills

MS Office Suite

Google Workspace

Outlook calendar

Meeting coordination

Communication

Discretion & etiquette

Multitasking

Education

Bachelor's degree in Business Administration/Commerce

MBA/PGDM is a plus

Tools

Zoom

MS Teams

Job description

Key Responsibilities

• Calendar & Schedule Management: Manage and optimize the MD's daily/weekly calendar, schedule appointments, and coordinate internal and external meetings.
• Communication & Correspondence: Act as the primary point of contact between the MD and internal teams, clients, board members, and external partners. Draft emails, official letters, and memos.
• Travel & Itinerary Planning: Arrange end-to-end domestic and international travel, including flights, hotel bookings, visa processing, and ground transportation.
• Meetings & Minutes (MOM): Attend key leadership/board meetings, record accurate Minutes of Meetings (MOM), and track action items to ensure timely follow-ups.
• MIS & Reporting: Assist in preparing daily, weekly, or monthly Management Information System (MIS) reports, presentations (MS PowerPoint), and performance dashboards.
• Gatekeeping & Coordination: Screen phone calls, inquiries, and visitors, prioritizing urgent matters for the MD's attention

Required Qualifications & Skills

• Education: Bachelor’s degree in Business Administration, Commerce, or a related field; MBA/PGDM is a plus.
• Experience: 2 to 4 years of proven experience supporting C-suite executives, Directors, or Managing Directors
• Technical Skills:

Proficiency in MS Office Suite (Word, Excel, PowerPoint) and Google Workspace.

Familiarity with calendar tools (Outlook, Google Calendar) and virtual meeting platforms (Zoom, MS Teams).

• Exceptional verbal and written communication skills.
• High level of discretion, confidentiality, and professional etiquette.
• Strong multitasking, time-management, and organizational skills