Assistant Manager - Spare Parts

Aarvi Encon; Chennai District; On-site; INR 450,000 - 650,000; Full time

Job summary

Aarvi Encon in Chennai seeks a proactive Sales/Commercial Operations professional with 3–5 years of spare parts experience to manage tenders and customer coordination. You will prepare precise techno-commercial quotes, track orders, and liaise with OEMs for pricing and technical clarifications.

You will participate in PNC discussions, travel across India to customer sites as required, and utilize TCS iON for ERP-based operations. Strong Excel skills and communication abilities are essential.

Qualifications

• Degree or Diploma with relevant experience in Sales, Commercial Operations, or Spare Parts Management.
• 3–5 years of experience in Marine, Industrial, or Engineering spare parts sales and customer coordination; experience with Defence, Shipyards, or OEM businesses is preferred.
• Hands-on experience with ERP systems, preferably TCS iON.
• Proficiency in Microsoft Excel, including XLOOKUP/VLOOKUP, Pivot Tables, Nested IF, Conditional Formatting, and Data Validation.
• Strong verbal and written communication, customer coordination, negotiation, and follow-up skills with the ability to work independently.

Responsibilities

• Actively monitor, identify, and track spare parts tenders on GeM and other government e-procurement portals.
• Prepare and submit techno-commercial quotations for OEM spare parts using catalogues and price lists.
• Follow up with customers for inquiries, quotations, and purchase orders; coordinate with internal departments for timely execution.
• Participate in Price Negotiation Committee (PNC/CNC) discussions, handling sessions at customer sites as required.
• Manage daily transactions, inventory tracking, and order processing using the ERP system (TCS iON).

Skills

ERP experience

Excel pro (XLOOKUP, VLOOKUP)

Negotiation & coordination

Education

Degree or Diploma in Sales/Commercial Operations

Tools

TCS iON

Job description

• Actively monitor, identify, and track spare parts tenders on the Government e-Marketplace (GeM) and other government e-procurement portals. Handle the complete bid preparation, documentation, and online submission process.
• Prepare and submit precise techno-commercial quotations for OEM spare parts by using catalogues, Price List and coordinating with OEMs for pricing and technical clarifications.
• Follow up with customers for inquiries, quotations, and purchase orders. Track orders diligently and coordinate with internal departments for timely execution.
• Proactively participate in customer meetings and Price Negotiation Committee (PNC / CNC) discussions, handling both virtual and physical sessions at customer sites as required as per directives of Sales Manager.
• Manage daily transactions, inventory tracking, and order processing using the companys ERP system (TCS iON).
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Qualifications & Skill Requirements

• Degree or Diploma with relevant experience in Sales, Commercial Operations, or Spare Parts Management.
• 3–5 years of experience in Marine, Industrial, or Engineering spare parts sales and customer coordination; experience with Defence, Shipyards, or OEM businesses is preferred.
• Hands-on experience with ERP systems, preferably TCS iON.
• Proficiency in Microsoft Excel, including XLOOKUP/VLOOKUP, Pivot Tables, Nested IF, Conditional Formatting, and Data Validation.
• Strong verbal and written communication, customer coordination, negotiation, and follow-up skills with the ability to work independently.
• Willingness to travel across India to customer sites, naval bases, and shipyards for business coordination and PNC meetings.