Trainee - Parts Coordinator

Wartsila; Mumbai; On-site; INR 350,000 - 550,000; Full time

Job summary

Wartsila in Navi Mumbai, India seeks a dedicated Spare Parts Coordinator to manage quotations, orders, and deliveries with speed and accuracy. You will act as the main liaison between customers and internal departments to ensure smooth spare parts delivery and correct master data usage.

Requirements include fluent English, strong presentation and reporting skills, and a team-oriented approach. This role emphasizes timely updates to customers and proactive coordination with the Sales team.

Qualifications

• Graduation degree required; engineering graduates preferred.
• Fluent in English communication.
• Strong presentation skills.
• Reporting and analytics abilities.
• Teamwork and collaborative mindset.

Responsibilities

• Act as contact for spare parts quotations, orders, deliveries and non-conformities.
• Act as a link between customer and the various departments involved in the spare parts delivery process
• Handle and coordinate quotes and orders according to working procedures, guidelines, and local requirements
• Ensure highest response time for quotes and orders.
• Ensure correct customer master data and handling instructions are used when processing quotations and orders
• Actively follow-up the order book with the sales team.
• Liaise with Sales about the content and terms of the offerings.
• Follow up and communicate parts deliveries information accordingly in a timely manner to customers.
• Follow up with internal stakeholders on quotations and deliveries according to agreed process.

Skills

English fluency

Presentation skills

Reporting & analytics

Teamwork

Education

Graduation degree

Job description

Main Responsibilities

• Act as contact for spare parts quotations, orders, deliveries and non - conformities.
• Act as a link between customer and the various departments involved in the spare parts delivery process
• Handle and coordinate quotes and orders according to working procedures, guidelines, and local requirements
• Ensure highest response time for quotes and orders.
• Ensure correct customer master data and handling instructions are used when processing quotations and orders
• Actively follow-up the order book with the sales team.
• Liaise with Sales about the content and terms of the offerings.
• Follow up and communicate parts deliveries information accordingly in a timely manner to customers.
• Follow up with internal stakeholders on quotations and deliveries according to agreed process.

Job location : Navi Mumbai, India

Qualification: Any graduation degree (Engineering graduates will be preferred)

Other requirements

• Fluent in English communication
• Presentation skills
• Reporting & analysing skills
• Team work skills