Assistant Manager – Procurement

Printo; Bengaluru; On-site; INR 1,200,000 - 1,600,000; Full time

Job summary

Printo is seeking an Assistant Manager – Procurement in Bengaluru to lead sourcing, vendor management, cost control, and ensure timely material availability across product categories. You will run day-to-day purchasing ops, negotiate with suppliers, and drive measurable savings while maintaining quality and delivery timelines.

The role requires 7–10 years in procurement, strong ERP and Excel skills, and the ability to collaborate with Finance.

Qualifications

• 7–10 years of procurement/purchasing experience.
• Experience in printing/manufacturing/retail/FMCG advisable.
• Experience with vendor reconciliation and payment controls.
• Strong negotiation and vendor-management skills with cost savings track record.
• Proficient in ERP/procurement systems and advanced Excel/Sheets; invoice reconciliation.
• Excellent analytical and cross-functional communication skills; guide juniors.

Responsibilities

• Identify, evaluate, and onboard suppliers for print consumables, apparel, packaging.
• Build approved vendor base; verify GST and statutory docs; re-qualify vendors.
• Convert demand plans into POs; track deliveries with stores and hubs.
• Negotiate pricing and payment terms; track savings and rate cards.
• Conduct periodic vendor reconciliations and manage three-way matching.
• Ensure stock availability and timely issue resolution with stakeholders.
• Maintain procurement trackers and dashboards for management review.

Skills

Negotiation

Vendor management

Analytics

Cross-functional collaboration

Attention to detail

Excel/Google Sheets

ERP procurement systems

Invoice reconciliation

Education

Bachelor's degree in Business/Supply Chain/Engineering

MBA or certification in supply chain

Tools

ERP systems

Excel/Google Sheets

Job description

Role Summary

The Assistant Manager – Procurement is responsible for sourcing, vendor management,cost control, and timely material availability across Printo's product categories. You will run day-to-day purchasing operations, negotiate with suppliers, keep stock flowing to stores and production hubs, drive measurable savings, and bring rigor to vendor reconciliation and payment control — all without compromising quality or delivery timelines.

Assistant Manager – Procurement

Location

Bangalore

Department

Procurement Supply chain

Experience

7- 10 Years

Required Qualifications & Skills

• Bachelor's degree in Business, Supply Chain, Engineering, or related field; an MBA or supply chain certification is a plus.
• 7–10 years of procurement/purchasing experience, ideally in printing, manufacturing, retail, apparel, or FMCG, including experience handling vendor reconciliation and payment/advance controls.
• Strong negotiation and vendor-management skills with a proven track record of cost savings and process improvement.
• Solid working knowledge of ERP/procurement systems and advanced Excel/Google Sheets; comfortable with invoice/payment reconciliation.
• Good analytical ability — comfortable working with spend data, rate comparisons, SLA metrics, and vendor ledgers.
• Strong coordination and communication skills across cross-functional teams, especially Finance/Accounts; able to guide junior procurement staff.
• Attention to detail, ownership, and the ability to work to tight timelines.

Key Responsibilities

Sourcing & Vendor Management

• Identify, evaluate, and onboard suppliers for print consumables, apparel, merchandise, gifting, and packagingmaterials.
• Build and maintain an approved-vendor base; verify compliance (GST, statutory documents) and periodicallyre-qualify vendors.
• Develop alternate/backup sources for critical materials to reduce supply risk

Purchase Operations

• Convert indents and demand plans into timely purchase orders; track acknowledgements and delivery schedules.
• Coordinate with stores, production/assembly hubs, and logistics to ensure material availability against demand.
• Resolve supply issues — shortages, delays, quality rejections — quickly and keep stakeholders informed.

Negotiation & Cost Control

• Negotiate pricing, payment terms, and delivery commitments; benchmark against last-purchase price andmarket rates.
• Deliver year-on-year cost savings and maintain an updated rate card for recurring items.
• Track spend by category and highlight opportunities for consolidation or better sourcing.

Vendor Reconciliation & Payment Control

• Conduct periodic vendor account reconciliation to identify and resolve unaccounted or missed invoices,ensuring every liability is recorded and no supply is left un-invoiced.
• Review advance payments to vendors — track outstanding advances, ensure timely adjustment against deliveries/invoices, and follow up on long-pending or unadjusted advances.
• Partner with Finance/Accounts to close gaps between PO, GRN (goods receipt), and invoice (three-waymatch) and clear discrepancies.
• Maintain a clear audit trail of vendor balances, debit/credit notes, and pending settlements; flag aging or at-risk items to management.
• Ensure no duplicate payments, missed credits, or unreconciled advances carry forward month-on-month.

Quality, Inventory & Compliance

• Work with quality teams to ensure incoming material meets specification; manage returns/replacements forrejects.
• Monitor stock levels and reorder points with stores and warehouse teams to avoid stockouts and overstock.
• Ensure procurement follows internal controls, approval matrices, and audit requirements.

Reporting & Analysis

• Maintain procurement trackers and dashboards (PO status, vendor performance, savings, aging, advances,and reconciliation status).
• Prepare periodic reports on spend, savings, vendor SLAs, category performance, and open invoice/advancepositions for management review.

Skills: inventory,vendor management,excel,procurement,purchasing,sourcing,erp,cost control,google sheets