Assistant Manager / Manager – MEP Quantity Surveying & Billing

Clayworks Spaces Technology Pvt. Ltd.; Bengaluru; On-site; INR 900,000 - 1,350,000; Full time

Job summary

Clayworks Spaces Technology Pvt. Ltd. is hiring an Assistant Manager / Manager – MEP Quantity Surveying & Billing in Bengaluru. The role involves preparing and validating MEP BOQs, take-offs, cost estimation, and billing for electrical, HVAC, plumbing, and other services.

You will review drawings, track payments, manage variations, and coordinate with project teams and clients to ensure timely realization. Proficiency in Excel and project costing tools is essential.

Qualifications

• Experience in MEP quantity surveying, billing, estimation, and cost control.
• Strong understanding of MEP systems, drawings, specifications, and execution practices.
• Experience in client billing, subcontractor billing, BOQ preparation, rate analysis, and variation management.
• Proficiency in Excel and project costing or billing tools.

Responsibilities

• Prepare, review, and validate MEP BOQs based on drawings and specs.
• Conduct quantity take-offs, rate analysis, and cost planning for MEP services.
• Submit client running accounts, milestone bills, and final bills per progress.
• Track billing milestones, certifications, and outstanding payments.
• Coordinate with project teams and clients to resolve billing queries.
• Verify subcontractor bills against work orders and site measurements.

Skills

Excel

Quantity surveying

Billing

Cost control

Documentation

Negotiation

Coordination

Education

Bachelor's degree in mechanical/electrical engineering or QS

Tools

Project costing tools

Job description

Assistant Manager / Manager – MEP Quantity Surveying & Billing

Prepare, review, and validate detailed MEP Bills of Quantities (BOQs) based on drawings, specifications, and project requirements.

Conduct quantity take-offs, rate analysis, cost estimation, and cost planning for electrical, HVAC, plumbing, firefighting, and other applicable MEP services.

Review drawings and specifications to identify quantity discrepancies, scope gaps, and potential cost implications.

Support tender preparation, vendor quotations, commercial comparisons, and MEP costing for client proposals.

Prepare and submit client running account bills, milestone-based bills, and final bills as per project progress and contractual terms.

Ensure bills are supported by approved measurements, BOQs, work completion records, and other required documentation.

Track billing milestones, submission timelines, certification status, and outstanding payments.

Coordinate with project teams and clients to resolve billing queries and support timely payment realisation.

Verify subcontractor and vendor bills against work orders, approved BOQs, site measurements, and actual work completed.

Conduct joint measurements and validate quantities before bill certification.

Reconcile billed quantities, executed quantities, approved rates, advances, and applicable deductions.

Recommend payments based on verified work completion, contractual terms, and approved documentation.

Commercial Management & Cost Control

Monitor budget versus actual and committed costs for MEP packages.

Track project margins, cost deviations, expenditure, and potential cost overruns.

Maintain project cost trackers, billing records, and commercial reports.

Identify commercial risks and recommend corrective actions to improve cost efficiency and protect project margins.

Variation & Change Order Management

Identify changes in project scope, design, specifications, and site requirements.

Prepare variation statements, rate analysis, and cost impact assessments.

Ensure variations are documented, commercially evaluated, and approved by the relevant stakeholders.

Track approved variations through client billing and subcontractor settlements to avoid revenue leakage.

Site Measurement & Execution Coordination

Conduct site visits to verify quantities, measurements, and completed MEP works.

Validate execution against approved drawings, BOQs, and contractual scope.

Coordinate with MEP Design, Project Managers, Site Engineers, Procurement, Finance, clients, and subcontractors to resolve technical and commercial discrepancies.

Support identification of rework, scope gaps, and measurement mismatches affecting project costs.

Cash Flow & Final Account Closure

Support project cash-flow tracking through billing forecasts, payment follow-ups, and monitoring of outstanding receivables and payables.

Reconcile client bills, subcontractor accounts, advances, and variations.

Prepare final account statements and coordinate the closure of client and subcontractor accounts upon project completion.

Documentation & Reporting

Maintain accurate BOQs, rate analysis sheets, measurement records, work orders, billing documents, variation logs, and cost trackers.

Prepare periodic reports on project costs, billing progress, outstanding payments, variations, and budget deviations.

Ensure commercial documentation is complete, traceable, and aligned with contractual requirements.

Requirements

• Required Qualifications & Experience
• Bachelor's degree in mechanical engineering, Electrical Engineering, Quantity Surveying, or relevant discipline.
• 3–8 years of experience in MEP quantity surveying, billing, estimation, and commercial cost control.
• Strong understanding of MEP systems, drawings, specifications, and execution practices.
• Experience in client billing, subcontractor billing, BOQ preparation, rate analysis, and variation management.
• Strong analytical, negotiation, coordination, documentation, and cost‑control skills.
• Proficiency in Excel and project costing or billing tools.
• Preferred Experience
• Experience in commercial interiors, office fit‑outs, construction, or design‑and‑build projects.
• Exposure to contract administration, cash‑flow tracking, final account settlement, and project margin analysis.