Assistant Manager - Management Information Systems (MIS)

Jones Lang Lasalle Property Consultants India Pvt Ltd; Bengaluru; On-site; INR 900,000 - 1,200,000; Full time

Job summary

Jones Lang LaSalle Property Consultants India Pvt Ltd in Bengaluru on site seeks an Assistant Manager - MIS to lead the central MIS for minor projects, automating data capture, tracking budgets, schedules and procurement while delivering executive dashboards for Workplace Services Leaders.

You will maintain the master tracker Pan-India, manage stage gates, ensure data integrity, and build dashboards in Google Sheets, Looker Studio or Power BI to support decision making.

Qualifications

• Bachelor’s degree is required in engineering or construction/finance-related fields.
• 3–6 years of MIS, Project Controls or PMO experience in CRE/Facilities management.
• Understanding of interior fit-outs, MEP handovers, and project lifecycles.

Responsibilities

• Maintain Pan-India Master Project Tracker across all minor works sites and monitor milestones, baselines, and blockers.
• Track budgets, Capex/Opex, procurement cycles, variation orders, and invoicing; support monthly accruals and cash-flow planning.
• Design, build, and publish automated Daily/Weekly/Monthly Progress Reports and dashboards for leadership using Google Sheets, Looker Studio or Power BI.
• Manage central project document repositories and ensure data integrity and standardization of templates.
• Coordinate cross-functional reviews with on-site PMs, GCs, MEP leads, architects, GSRS and WSMs.

Skills

Advanced data analytics

Cross-functional coordination

Stakeholder communication

Attention to detail

Time management

Education

Bachelor's degree in Engineering (Civil/Mechanical/Electrical) or Construction Management

Tools

Google Sheets/Apps Script

Looker Studio

Power BI

Tableau

MS Project

Primavera P6

SAP/Oracle PPM

Job description

Assistant Manager - MIS JLL empowers you to shape a brighter way . Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Role Overview

The MIS Specialist – Minor Projects is responsible for establishing, maintaining, and automating the central Project Management Information System across all minor works, office refurbishments, and churn projects. This role serves as the central data and reporting backbone—tracking master schedules, project budgets, procurement cycles, stage-gate governance, contractor deliverables, and executive dashboards for Workplace Services Managers (WSM) and project delivery leads.

Key Responsibilities

• 1. Project Milestone & Schedule Tracking
  Maintain and update the Pan-India Master Project Tracker across all active minor works sites. Track critical project milestones including design sign-offs, Stage Gate approvals, Project Completion (PC), Project Declaration (PD), Acceptance Testing (AT), and First Day of Business (FDOB). Monitor baseline vs. actual timelines, flagging schedule variances, critical path slippages, and operational blockers.
• 2. Financial, Cost & Commercial Controls
  Track and reconcile project budgets, Capex/Opex allocations, and committed spends. Monitor end-to-end procurement workflows: PR/PO generation, vendor quotes, variation orders, and Non-Tendered (NT) items. Track Running Account (RA) bills, retention clauses, payment cycles, and contractor invoicing against contract milestones. Support monthly accrual reporting, cash-flow forecasting, and commercial closeout reconciliation.
• 3. Governance & Executive Reporting
  Design, build, and publish automated Daily/Weekly/Monthly Progress Reports (WPR/MPR) and executive status decks for Google WSMs and leadership. Build and maintain interactive dashboards using Google Sheets, Looker Studio, or Power BI to visualize portfolio health, SLA compliance, and spend trends. Maintain risk and dependency registers, capturing vendor delays, material lead times, and mitigation actions.
• 4. Documentation & Compliance Management
  Manage central project document repositories (GFC drawings, Handover/Snagging punch lists, SWMS, vendor compliance, and statutory approvals). Audit site handover documentation required for formal sign-offs and space activation. Ensure data integrity, standardization of project templates, and consistency across regional site teams.
• 5. Cross-Functional Stakeholder Coordination
  Liaise between on-site Project Managers, General Contractors (GC), MEP leads, architects, Global Security (GSRS), and Client Workplace Managers (WSM). Coordinate periodic progress reviews, capture meeting minutes (MOMs), and enforce action item closures.

Required Qualifications & Experience

• Education: Bachelor’s degree in Engineering (Civil/Mechanical/Electrical), Construction Management, Architecture, Computer Applications, or Finance/Commerce.
• Experience: 3 to 6 years of proven experience in MIS, Project Controls, or PMO within Corporate Real Estate (CRE), Fit‑Out/Interior Construction, or Facilities Management.
• Domain Knowledge: Understanding of interior fit-outs, MEP/critical infrastructure handovers, and project lifecycle phases (initiation to closeout).
• Technical Skills & Tools:
  Google Workspace: Advanced Google Sheets (complex formulas, Apps Script/macros, Query, Pivot Tables, dynamic dashboards) and Google Slides.
  BI & Reporting: Looker Studio, Power BI, or Tableau.
  Project Tools: MS Project / Primavera P6 (working knowledge preferred).
  Financial & ERP Systems: Experience with SAP, Oracle PPM, or corporate ERP billing platforms.

Key Competencies

• High numerical accuracy and attention to detail.
• Strong data visualization and storytelling skills for executive presentations.
• Ability to handle multiple fast-tracked projects simultaneously under tight deadlines.
• Excellent verbal and written communication skills across cross-functional teams.

Location: On-site –Bengaluru, KA Scheduled Weekly Hours: 48

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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