Assistant Manager, Project coordination

JLL; Gurugram District; On-site; INR 1,200,000 - 1,700,000; Full time

Job summary

JLL in Gurugram (Corporate Office) is seeking an HR – Workplace Experience (WPX) coordinator to support program governance of enterprise workplace projects. You will coordinate across Corporate and Circle teams, track progress, and ensure timely updates using the Workplace Property Tool.

The role requires 4–5 years in project coordination or facilities, a mechanical engineering background (HVAC preferred) and familiarity with MIS and dashboards.

Qualifications

• Bachelor’s Degree in Mechanical Engineering (HVAC preferred).
• Certification in Project Management (Preferred).
• 4–5 years of experience in Project Coordination, PMC, Facilities Projects, HVAC or Building Services.
• Experience in managing project MIS and reporting.
• Exposure to commercial office projects or corporate real estate is preferred.

Responsibilities

• Coordinate multiple workplace projects across Corporate and Circle teams.
• Track project progress, dependencies and action items.
• Ensure timely follow-up on pending approvals and deliverables.
• Support governance meetings and project reviews.
• Own project updates on the Workplace Property Tool.
• Ensure data accuracy, completeness and timely reporting.

Skills

Project Coordination

HVAC/Building Services Knowledge

MIS & Dashboard Management

PMO Support

Documentation Control

MS Excel & Power BI

Project Tracking Tools

Data Analysis

Education

Bachelor’s Degree in Mechanical Engineering (HVAC Preferred)

Certification in Project Management (Preferred)

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Function: HR – Workplace Experience (WPX)
Location: Gurgaon (Corporate Office)
Reporting To: DGM – Program Management

Purpose of the Role

Support program governance by coordinating enterprise workplace projects through centralized tracking, reporting and stakeholder management. The role will own project coordination through the Workplace Property Tool, ensuring timely updates, governance reporting, documentation and milestone tracking while enabling technical teams to focus on engineering and project delivery.

Education

• Bachelor’s Degree in Mechanical Engineering (HVAC Preferred)
• Certification in Project Management (Preferred)

Experience

• 4–5 years of experience in Project Coordination, PMC, Facilities Projects, HVAC or Building Services.
• Experience in managing project MIS and reporting.
• Exposure to commercial office projects or corporate real estate is preferred.

Key Responsibilities

Project Coordination

• Coordinate multiple workplace projects across Corporate and Circle teams.
• Track project progress, dependencies and action items.
• Ensure timely follow-up on pending approvals and deliverables.
• Support governance meetings and project reviews.

Workplace Property Tool Management

• Own project updates on the Workplace Property Tool.
• Ensure data accuracy, completeness and timely reporting.
• Monitor project status and elevate delays.
• Support digitization initiatives and system enhancements.

MIS & Governance

• Prepare weekly, monthly and executive dashboards.
• Maintain project documentation, trackers and governance records.
• Generate analytical reports for leadership reviews.
• Support audit and compliance documentation.

Stakeholder Coordination

• Coordinate with Circle Workplace Leads, Engineering, RE, SCM, Finance and external PMCs.
• Track action closures from governance meetings.
• Ensure timely communication across project stakeholders.

Documentation

• Maintain project repositories.
• Track approvals, drawings, BOQs and change requests.
• Support knowledge management and process documentation.

Key Competencies

Functional

• Project Coordination
• HVAC/Building Services Knowledge
• MIS & Dashboard Management
• PMO Support
• Documentation Control
• MS Excel & Power BI
• Project Tracking Tools
• Data Analysis

Behavioural

• Planning & Organizing
• Attention to Detail
• Communication
• Collaboration
• Ownership
• Analytical Thinking
• Time Management

Success Measures (KPIs)

• Accuracy and timeliness of project MIS.
• Project milestone tracking compliance.
• Timely closure of governance action items.
• Workplace Property Tool data accuracy.
• Dashboard and reporting quality.
• Stakeholder responsiveness.
• Reduction in overdue approvals and pending actions.

Location

On-site –Gurugram, HR

Scheduled Weekly Hours

40

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you’re pursuing.

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