Assistant Manager Examinations

Birla Institute Of Technology And Science; Bengaluru; On-site; INR 400,000 - 660,000; Full time

Job summary

Birla Institute Of Technology And Science seeks a diligent Examination Coordinator to support planning, coordination, and execution of WILP examinations across onsite and hybrid modes. You will help maintain calendars, communicate with students, coordinate centers, and manage documentation.

The role requires postgraduate qualification and strong data, analytical, and coordination skills, with proficiency in MS Excel/Word and the ability to work with faculty and staff across campuses.

Qualifications

• Postgraduate qualification in any discipline.
• Relevant experience in research, data management, data validation, statistical analysis, or operational coordination.
• Strong analytical and process-oriented approach with attention to accuracy and detail.
• Good working knowledge of MS Excel and MS Word.
• Good communication, teamwork, time management, coordination, and problem-solving skills.
• Ability to manage multiple activities and timelines and work effectively with faculty, staff, students, and other stakeholders.

Responsibilities

• Support planning, coordination, and execution of examination activities for WILP programmes across onsite and online/hybrid examination modes.
• Assist in maintaining examination calendars, student communications, hall ticket processes, and examination center coordination.
• Coordinate with examination centres, service providers, and internal teams to support smooth and timely examination delivery.
• Support question paper-related coordination, including data collection, tracking, version control, and communication with faculty and academic teams.
• Assist in maintaining examination records, answer sheet-related processes, evaluator coordination, and other examination documentation.
• Monitor examination-day activities and promptly escalate operational issues, exceptions, and student-related concerns to the appropriate team.
• Prepare and maintain trackers, dashboards, MIS reports, and operational data using MS Excel and other relevant tools.
• Support data validation, analysis, and reporting for examination planning and post-examination review.
• Assist in process audits, feedback collection, documentation, and implementation of process improvements.
• Support examination logistics, including centre readiness, communication, coordination, and closure of operational requirements.
• Assist in maintaining SOPs, checklists, and process documentation and ensure adherence to defined examination procedures.
• Coordinate with multiple stakeholders and follow up on pending actions to ensure examination activities are completed within timelines.
• Support preparation and processing of examination-related records and honorarium documentation

Skills

Data management

Statistical analysis

Operational coordination

MS Excel

MS Word

Communication

Teamwork

Time management

Education

Postgraduate qualification

Tools

MS Excel

MS Word

Job description

Role & responsibilities

• Support the planning, coordination, and execution of examination activities for WILP programmes across onsite and online/hybrid examination modes.
• Assist in maintaining examination calendars, student communications, hall ticket processes, and examination center coordination.
• Coordinate with examination centres, service providers, and internal teams to support smooth and timely examination delivery.
• Support question paper-related coordination, including data collection, tracking, version control, and communication with faculty and academic teams.
• Assist in maintaining examination records, answer sheet-related processes, evaluator coordination, and other examination documentation.
• Monitor examination-day activities and promptly escalate operational issues, exceptions, and student-related concerns to the appropriate team.
• Prepare and maintain trackers, dashboards, MIS reports, and operational data using MS Excel and other relevant tools.
• Support data validation, analysis, and reporting for examination planning and post-examination review.
• Assist in process audits, feedback collection, documentation, and implementation of process improvements.
• Support examination logistics, including centre readiness, communication, coordination, and closure of operational requirements.
• Assist in maintaining SOPs, checklists, and process documentation and ensure adherence to defined examination procedures.
• Coordinate with multiple stakeholders and follow up on pending actions to ensure examination activities are completed within timelines.
• Support preparation and processing of examination-related records and honorarium documentation

Qualification and Personal Profile

• Postgraduate qualification in any discipline.
• Relevant experience in research, data management, data validation, statistical analysis, or operational coordination.
• Strong analytical and process-oriented approach with attention to accuracy and detail.
• Good working knowledge of MS Excel and MS Word.
• Good communication, teamwork, time management, coordination, and problem-solving skills.
• Ability to manage multiple activities and timelines and work effectively with faculty, staff, students, and other stakeholders.

Other Skill and Ability Requirements

• Ability to work with large datasets and perform data cleaning, validation, and basic statistical analysis.
• Ability to prepare tables, charts, trackers, and reports for operational and management review.
• Ability to handle confidential examination and student-related information with care and accuracy.
• Willingness to learn and work with examination management systems, digital platforms, workflows, and reporting tools.
• Strong follow-up and coordination skills for managing activities involving multiple stakeholders.
• Ability to work under time-sensitive conditions during examination cycles.