Assistant Manager

universalai; Ahmednagar; On-site; INR 350,000 - 520,000; Full time

Job summary

Universal AI University is seeking an Executive – Academic Operations to support the Marketing Practice Head in ensuring seamless execution of academic and operational activities.

The role involves coordinating academic processes, managing reports and documentation, preparing lesson plans, maintaining records, compiling and analyzing data, and ensuring smooth day-to-day administrative operations. Proficiency in MS Office and data handling is essential.

Qualifications

• Bachelor's degree in any undergraduate discipline.
• Fresh graduates encouraged to apply; strong organizational skills.
• 0–2 years of experience in Academic Administration, Operations, MIS, Reporting, Coordination or Office Administration preferred.

Responsibilities

• Assist in planning and executing academic activities for MBA learners.
• Prepare, maintain and update lesson plans with faculty.
• Coordinate academic schedules and session planning.
• Maintain documentation and academic records.
• Ensure timely collection and organization of deliverables.
• Prepare MOMs and follow up on action items.
• Prepare daily, weekly, monthly and quarterly MIS reports.
• Maintain departmental trackers and dashboards.
• Analyse data and provide insights as needed.

Skills

Excel Pivot Tables

VLOOKUP/XLOOKUP

IF Functions

Data Validation

Charts & Dashboards

MS Word

PowerPoint

Google Workspace

Documentation

Reporting

Data Analysis

Education

Bachelor's Degree

Tools

Google Workspace

Microsoft Office

Job description

Universal AI University is seeking a proactive, highly organized, and detail-oriented Executive – Academic Operations to support the Marketing Practice Head in ensuring the seamless execution of academic and operational activities.

The ideal candidate will play a critical role in coordinating academic processes, managing reports and documentation, preparing lesson plans, maintaining departmental records, compiling and analysing data, preparing Minutes of Meeting (MOM), and ensuring smooth day-to-day administrative operations. This position demands excellent organizational skills, strong analytical ability, proficiency in Microsoft Office, and the capability to manage multiple priorities while maintaining high standards of accuracy and professionalism.

Key Responsibilities

1. Academic Operations

• Assist in planning and executing academic activities for the MBA Learners.
• Prepare, maintain, and update lesson plans in coordination with faculty members.
• Coordinate academic schedules and session planning.
• Maintain documentation and academic records.
• Ensure timely collection and organization of academic deliverables.
• Support curriculum execution and academic planning activities.

2. Administrative Coordination

• Provide end-to-end administrative support to the Practice Head – Marketing.
• Manage departmental documentation, records, and correspondence.
• Schedule meetings and coordinate internal communications.
• Prepare Minutes of Meeting (MOM) and ensure timely follow-up on action items.
• Maintain organized filing systems for both digital and physical documents.
• Coordinate with faculty, staff, and cross-functional teams to ensure smooth workflow.

3. MIS, Reporting & Data Management

• Prepare Daily, Weekly, Monthly, and Quarterly MIS reports.
• Compile, clean, validate, and organize data from multiple academic and operational sources.
• Maintain departmental trackers and dashboards.
• Generate reports for leadership reviews and decision-making.
• Ensure data accuracy, consistency, and confidentiality.
• Analyse operational data and provide meaningful insights whenever required.

4. Documentation & Process Management

• Prepare reports, presentations, and departmental documentation.
• Standardize operational templates and reporting formats.
• Maintain lesson plan repositories and operational records.
• Ensure all documentation complies with departmental standards.
• Support process improvements and documentation initiatives.

5. Coordination & Stakeholder Management

• Liaise with faculty members, academic teams, and internal departments.
• Coordinate information flow between the Practice Head and relevant stakeholders.
• Track deadlines and ensure timely completion of assigned tasks.
• Assist in organizing workshops, guest lectures, industry sessions, and departmental events.
• Support onboarding and coordination activities related to academic operations.

Required Qualifications

• Bachelor's Degree (Any Undergraduate Discipline).
• Fresh graduates with excellent organizational skills are encouraged to apply.
• Candidates with 0–2 years of experience in Academic Administration, Operations, MIS, Reporting, Coordination, or Office Administration will be preferred.

Technical Skills

• Advanced proficiency in Microsoft Excel (Pivot Tables, VLOOKUP/XLOOKUP, IF functions, data validation, charts, dashboards).
• Good working knowledge of Microsoft Word and PowerPoint.
• Experience with Google Workspace (Google Sheets, Docs, Drive, Forms) is desirable.
• Strong documentation and reporting skills.
• Basic data analysis and presentation skills.

Core Competencies

• Exceptional attention to detail.
• Strong organizational and planning abilities.
• Analytical and problem-solving mindset.
• Ability to manage multiple assignments simultaneously.
• Time management and prioritization skills.
• Professionalism and confidentiality.
• Collaborative attitude with strong interpersonal skills.
• Self-driven with a proactive approach to work.
• High level of ownership and accountability.
• Timely preparation of Daily, Weekly, and Monthly MIS reports.
• Accurate compilation and maintenance of departmental data.
• Well-structured lesson plans and academic documentation.
• Timely preparation and circulation of MOMs.
• Updated departmental trackers and reports.
• Efficient coordination with faculty and internal stakeholders.
• Seamless administrative support to the Practice Head.
• Effective documentation and record management.

Key Performance Indicators (KPIs)

• Accuracy and quality of reports submitted.
• Timeliness in report generation and documentation.
• Quality of lesson plans and academic documentation.
• Data accuracy and integrity.
• Operational efficiency and adherence to deadlines.
• Responsiveness to departmental requirements.
• Stakeholder satisfaction and coordination effectiveness.
• Process compliance and documentation standards.

Why Join Universal AI University?

At Universal AI University, you will work in a collaborative and fast-paced academic environment that values innovation, operational excellence, and continuous learning. This role offers an excellent opportunity to gain hands-on experience in academic operations while working closely with senior academic leadership and contributing to impactful educational initiatives.

Preferred Candidate Profile

• Highly organized and detail-oriented individual.
• Comfortable working in a dynamic academic environment.
• Passionate about operations, coordination, and process management.
• Eager to learn and take ownership of responsibilities.
• Able to work independently while collaborating effectively across teams.