Assistant-Logistics

Lotus Technicals Private Limited; Thane; On-site; INR 201,000 - 357,000; Full time

Benefits offered by this job

Gratuity

Personal Accident Policy

Mediclaim Policy

Job summary

Lotus Technicals Private Limited is seeking a logistics coordinator to oversee vendor visits, CBM calculations, container planning, and documentation for export shipments. You will maintain stock registers, prepare POE and tax invoices, and coordinate with Accounts and Technical teams while ensuring compliance and timely execution.

The role requires strong attention to detail, proficiency in Excel, and the ability to work independently during vendor/site visits.

Qualifications

• Basic written communication skills in English.
• Strong attention to detail and accuracy, especially in CBM calculations, POE documents, and inventory.
• Good organizational and record-keeping skills, including maintaining stock registers, POE trackers, and documents in the WorkDrive.
• Effective communication skills (verbal and written) for coordination with vendors, Accounts Department, and internal teams.
• Basic analytical and numerical skills, including CBM calculations and container planning.
• Good time management skills and the ability to meet strict deadlines.
• Accountability for assigned tasks and the ability to follow through to completion.
• Proficiency in Microsoft Excel and document handling.
• Ability to work independently during vendor and site visits.
• Problem-solving skills and the ability to identify and escalate discrepancies and potential delays in a timely manner.
• Strict adherence to data confidentiality and professional ethics.

Responsibilities

• Visit vendor factories for packing, transportation arrangements, or material inspection.
• Verify material by inventory against PO or packing list and highlight discrepancies.
• Calculate CBM and estimate containers required; report to RM.
• Ensure planned consignment does not exceed container capacity.
• Ensure timely unloading and carting of material into CFS or designated location.
• Maintain stock register for received and dispatched material.
• Hand over delivery challan and share soft copy with Accounts during dispatch.
• Ensure tax invoice details match PO; email to Accounts with correct details.
• Hand over hard copies of vendor invoices to Accounts.
• Hand over test certificates to Technical Team.
• Prepare POE documents and share for RM approval before vendors.
• Courier or email POE documents to vendors within 15 working days from BL onboard date.
• Prepare POE Tracker monthly and email within timeframe.
• Prepare and email stock register within timeframe.
• Ensure no extra costs due to delays or CBM miscalculations.
• Adhere to defined KRA activities.
• Rectify audited files and upload to WorkDrive by deadline.
• Upload all documents to WorkDrive after final approval.

Education

Bachelors degree in any stream (exposure to logistics or supply chain)

Tools

MS Excel

Job description

• Qualification Bachelor’s degree in any stream, preferably with exposure to logistics or supply chain operations.
• City Thane
• State/Province Maharashtra
• Country India

Job Description

Job Description:

1. Tovisit the vendor’s factory for wooden packing, transportation arrangements, ormaterial inspection, as per the requirement.

2. Toverify the material by conducting a proper inventory based on the acknowledged PurchaseOrder (PO) or packing list received from the vendor and highlight any discrepancies.

3. Tocalculate the Cubic Meter (CBM) of the goods to be shipped and accurately estimate the number of containers required and report the same to the Reporting Manager (RM).

4. Toensure that the planned consignment does not exceed the available container capacity and to avoid additional container requirementsdue to incorrect cargo planning.

5. To ensure timely unloading of vehiclesand timely carting of the planned material into the Container Freight Station (CFS)or otherdesignated location.

6. To maintain the stock register forrecording the material received at and dispatched from the warehouse.

7. To hand over the delivery challan andshare a soft copy with the Accounts Department when present at the vendor’ssite during the dispatch of the consignment.

8. To ensure that the tax invoice is emailed tothe Accounts Department with correct details and that all information in thetax invoice is in accordance with the PO, except for items that vary based on weightor length.

9. To hand over hard copies of invoicesreceived from the vendor to the Accounts Department.

10. Tohand over the test certificates, if received from the vendor, to the Technical Team.

11. Toprepare Proof of Export (POE) documents for the vendors accurately and sharethem with the respective RM for approval before sharing them with the vendors.

12. Tocourier or email the POE documents to the respective vendors, as required,within 15 working days from the on-board date mentioned in the Bill of Lading(BL).

13. Toprepare the POE Tracker accurately every month and email the same within thegiven timeframe.

14. Toprepare and email the stock register within the given timeframe.

15. Toensure that there is no additional cost incurred by the company due to delays or errors in CBM calculations.

16. Toadhere to the defined Key Result Area (KRA) activities.

17. Torectify the audited files and upload them to the WorkDrive within the specifieddeadline.

18. Toupload all the documents prepared by oneself to the WorkDrive upon receipt offinal approval.

Requirements

1. Basic written communication skills inEnglish .

2. Strong attention to detail andaccuracy, especially in CBM calculations, POE documents, and inventory.

3. Good organizational and record-keepingskills, including maintaining stock registers, POE trackers, and documents inthe WorkDrive.

4. Effective communication skills (verbaland written) for coordination with vendors, Accounts Department, and internalteams.

5. Basic analytical and numerical skills,including CBM calculations and container planning.

6. Good time management skills and the abilityto meet strict deadlines.

7. Accountability for assigned tasks and theability to follow through to completion.

8. Proficiency in Microsoft (MS) Exceland document handling.

9. Ability to work independently duringvendor and site visits.

10. Problem-solvingskills and theability to identify and escalate discrepancies and potential delays in a timelymanner.

11. Strict adherence to data confidentialityand professional ethics.

Knowledge:

1. Basicknowledge of logistics operations, especially export packing and dispatchcoordination .

2. Understandingof POs, invoices, delivery challans, and test certificate workflows.

3. Basicknowledge of warehouse management and stock tracking.

4. Knowledgeof CBM calculation and container capacity planning.

5. Familiaritywith logistics documentation standards (e.g., POE, tax invoices).

6. Generalawareness of compliance requirements related to exports and dispatches.

Preferred Knowledge:

1. Basicknowledge of CFS operations.

2. Basicknowledge of export packing and wooden packing requirements.

3. Basicknowledge of customs and export procedures.

1.Gratuity Benefit: Provided in accordance with applicable laws.

2.Personal Accident Policy: Coverage starts from the date of joining the employment.

3.Mediclaim Policy: Comprehensive health insurance coverage on confirmation of employment.