Assistant Human Resource Manager

Uniparts Group; Ludhiana; On-site; INR 350,000 - 500,000; Full time

Job summary

Uniparts Group in Ludhiana is seeking an experienced HR Operations professional to manage HRIS and payroll administration, attendance, employee data and compliance.

You will coordinate statutory filings, audits, and liaise with PF/ESI, labour departments, and wage calculations for staff and contract workers; strong knowledge of Darwin box HRIS is preferred.

Qualifications

• Experience in payroll processing and attendance management.
• Knowledge of statutory requirements and labour laws.
• Hands-on with HRIS data maintenance and audits.
• Familiarity with payroll components and benefits.

Responsibilities

• Attendance and Payroll Administration of Staff.
• Ensure statutory compliance with labour laws, PF, ESI & ESIC.
• Maintain HRIS records and employee master data.
• Prepare MIS and payroll-related reports monthly.
• Coordinate audits and compliance with internal/external teams.

Skills

Payroll Administration

HRIS administration

Attendance Management

Statutory Compliance

Labour Laws

Compliance

Time Office Management

Payroll Management

Darwin box HRIS

Tools

Darwin box HRIS

Job description

Job description

HRIS & Payroll administration:

• Attendance management & Payment administration
• Familiar with Darwin box HRIS system
• Employee master data creation
• New user employee database creation in HRIS
• Providing awareness to employees on HRIS & other payroll system
• Exit formalities and Full & Final settlement
• Salary & wages preparation for all employees - Staff, Onroll Worker, Contract Workers
• Managing flexi components - reimbursement of employees.
• All statutory benefits and its legal compliances.
• HR Audits - Internal as well as external.

Workers Hiring as per Manpower Planning:

• Compliances:
• On time completion of all legal compliances related to labour department, Factories Act, ESIC & PF etc.
• Monthly compliance report preparation along with litigation cases
• Responsible in Liasoning with PF, ESI, Labour department & Statistical department
• WMRS compliance and record keeping.
• Prepare ground water meter record on monthly basis and return filling to Punjab Water Regulation & Dev. Authority
• Inspection conducts through government officials.
• Maintain various registers under factory act.
• Preparation of Bonus- C register and Annual return in D form.
• Renewal every year Fire NOC Certificate
• Plant Machinery & Drinking water test as per plan/certificate
• Maintain Hazardous waste (spent oil & E-waste) record on monthly basis and arrangement for its lifting.
• Form 4 & 5 submission yearly to PPCB
• Maintain committees under Factory act like Canteen, Safety, POSH & Works committee.
• Update legatrix tasks on regular basis.
• Factory act returns:
• Submission of quarterly employment exchange return /perennial employment exchange return, Half yearly return & annual returns under factory act.

Contractual Compliances (3 Nos. Contractors):

• Renewal every year contract labour licence
• Ensure manpower strength as per labour license.
• Records verification of contractors compliance like Muster roll, Adult worker register, PF, ESI challans, ECR, returns (LWF, Half yearly returns).
• Timely submission of Return no. XXV.
• Prepare/check bill of wages and submit in accounts dept. for timely payment.

Reports & MIS:

• Monthly Account MIS (Staff) on 4th.
• Checking Monthly accounts MIS of workers
• TDS reports/ Bank statement of salary and reimbursement.
• Actual Value report of LWW, Bonus & Gratuity (Staff).
• Monthly preparation of SD sheet.
• Monthly savior Hours report to HO.
• MIS of suggestions recorded as per suggestion scheme.

Safety:

• Coordinate safety round with HODs on monthly basis, quarterly Safety audit and meeting.
• Coordinate for safety week celebration every year(4th to 10th March)
• Firefighting extinguishers monitoring.
• Section wise display of First aid boxes.
• Coordinate mock drill and firefighting arrangements.
• Follow-up for why-why analysis report of accident/misshaping.
• Near miss accidents update
• Fire drill once in two months.

Workers Skill Development:

• Conduct general safety trainings (for workers twice in a month).
• Conduct firefighting and first aid training for employees
• Induction PPT to new joinees workers

Miscellaneous Other tasks-

• Close monitoring of Compliances
• Update legatrix tasks on regular basis
• Manpower Planning & fulfill the requirement on time
• Attendance and Payroll Administration of Staff
• Payroll & Accounts related MIS
• Grievances handling
• Compliance handling (On Roll & Contractual)
• Safety Coordinator
• Pantry, gardening and vehicle facility management

Role: HR Operations - OtherIndustry Type: Analytics / KPO / ResearchDepartment: Human ResourcesEmployment Type: Full Time, PermanentRole Category: HR OperationsEducationUG: Any GraduatePG: MBA/PGDM in Any SpecializationKey SkillsSkills highlighted with ‘ are preferred keyskillsPayroll AdministrationStatutory ManagementComplianceHRIS administrationTime Office ManagementPayroll ManagementStatutory ComplianceAttendance ManagementLabour LawsLegal ComplianceIR Issues