Assistant Facility Manager

JLL; Bengaluru; On-site; INR 700,000 - 1,300,000; Full time

Job summary

JLL is seeking an Assistant Facility Manager to oversee day-to-day operations of the office floor, optimize workspace layout, and manage meeting room scheduling. The role includes coordinating moves within leased space and ensuring compliance with lease terms.

Ideal candidates will have strong vendor management and service coordination capabilities, with a focus on safety, efficiency, and cost control to maintain a productive work environment.

Qualifications

• Strong communication and negotiation abilities.
• Project management and organizational skills.
• Problem-solving and quick decision-making capabilities.
• Budget management and cost control expertise.
• Understanding of building systems and maintenance.
• Knowledge of health and safety regulations.
• Vendor management experience.
• Customer service orientation.
• Attention to detail.
• Ability to multitask and prioritize.

Responsibilities

• Oversee day-to-day operations of the office floor.
• Optimize workspace layout and utilization.
• Manage meeting room scheduling and booking systems.
• Coordinate moves, adds, and changes within the leased space.
• Work within lease agreement constraints.

Skills

Strong communication and negotiation

Project management

Organizational skills

Problem-solving and decision-making

Budget management

Building systems knowledge

Health and safety regulations

Vendor management

Customer service

Attention to detail

Multitasking

Job description

Job Role : Assistant Facility Manager

Core Responsibilities

• Oversee day-to-day operations of the office floor


• Optimize workspace layout and utilization


• Manage meeting room scheduling and booking systems


• Coordinate moves, adds, and changes within the leased space


• Work within lease agreement constraints

Space Management and Operations

• Oversee day-to-day operations of the office floor


• Optimize workspace layout and utilization


• Manage meeting room scheduling and booking systems


• Coordinate moves, adds, and changes within the leased space


• Work within lease agreement constraints

Vendor and Contractor Coordination

• Manage relationships with building management


• Coordinate cleaning services, maintenance contractors, and IT support vendors


• Negotiate and manage service contracts


• Monitor vendor performance and ensure quality standards


• Oversee timely completion of contracted work

Maintenance and Repairs

• Handle tenant‑specific maintenance issues


• Report building defects to property management


• Coordinate repairs to fixtures and finishes within leased space


• Ensure prompt resolution of issues affecting employee comfort and productivity


• Liaise with landlord on major building system issues

Health, Safety, and Compliance

• Ensure office complies with health and safety regulations


• Conduct risk assessments


• Maintain emergency procedures and evacuation plans


• Manage first aid supplies and equipment


• Coordinate fire drills and safety training


• Ensure compliance with building rules and lease requirements

Budget Management

• Develop and manage facilities budget


• Track expenses for services, supplies, repairs, and improvements


• Optimize costs while maintaining service quality


• Process invoices and manage vendor payments


• Forecast future facility needs and costs

Employee Services and Support

• Serve as primary contact for facility‑related concerns


• Address temperature, lighting, and comfort complaints


• Manage ergonomic requests and workspace adjustments


• Oversee kitchen supplies and office supplies


• Maintain common area resources and amenities

Sustainability and Efficiency

• Champion sustainability initiatives


• Implement waste reduction programs


• Promote energy‑saving practices


• Develop and maintain green office policies


• Align sustainability efforts with company values and building requirements

Technology and Systems

• Oversee building access systems and security badges


• Manage workplace booking systems


• Maintain facility management software and databases

Key Skills Required

• Strong communication and negotiation abilities


• Project management and organizational skills


• Problem‑solving and quick decision‑making capabilities


• Budget management and cost control expertise


• Understanding of building systems and maintenance


• Knowledge of health and safety regulations


• Vendor management experience


• Customer service orientation


• Attention to detail


• Ability to multitask and prioritize

Typical Reporting Structure

• Reports to senior operations leadership, HR, or administrative management


• Serves as liaison between tenant organization and building owner