Assistant- Central Examinations

SPJIMR SP Jain Institute of Management & Research; Maharashtra; On-site; INR 420,000 - 620,000; Full time

Job summary

SPJIMR SP Jain Institute of Management & Research in Mumbai seeks an experienced exam operations administrator to manage schedules, room bookings, QP input, seating plans and attendance sheets. The role supports campus invigilation and post-exam processes with emphasis on accuracy and timeliness.

The ideal candidate has 3+ years in an academic setting, strong written and verbal communication, and proficiency with Online Examination Software, ERP, AI and LMS platforms, plus solid Microsoft Office

Qualifications

• Graduate in any discipline.
• Minimum 3 years of work experience in an academic setup; exams-related experience is an add-on.
• Excellent written and verbal communication skills with the ability to multitask and prioritize tasks.

Responsibilities

• Maintain and update preliminary data in the Exam Schedule Tracker for question papers.
• Share consolidated exam schedules for room booking.
• Input Question Papers (QPs) into the exam software and format hard copies.
• Print QPs, case studies, and articles for the exam.
• Prepare seating plans and attendance sheets for examinations.
• Coordinate campus invigilation and monitor ongoing examinations to minimize disruptions.
• Post-exam tasks: file QPs, attendance sheets and seating plans; collect and count answer sheets.
• Manage storage and organization of answer scripts; review and verify proctor summaries.

Skills

Strong communication

Multitasking

Online exam software

ERP

LMS platforms

AI platforms

Software comprehension

Education

Graduate in any discipline

Tools

Microsoft Office

Excel

Job description

(Looking for Mumbai-based candidates only)

Roles and Responsibilities:

• Maintain and update preliminary data in the Exam Schedule Tracker for question papers
• Sharing consolidated exam schedules for room booking
• Putting Question Papers (QPs) in the exam software
• Formatting hard copy of QPs
• Printing QPs, case study, articles for the exam
• Prepare seating plans and attendance sheets.
• Coordinate for campus invigilation
• Post exam immediate activities like filing QPs, attendance Sheets and seating plans
• Collect and count answer sheets after examinations
• Manage storage and organization of answer scripts in cupboards
• Complete Warehouse Management for last 5years answer papers
• Review and verify proctor summaries
• Maintain and update the repository
• Assisting the team in exam process viz. Proof reading of Question paper.
• Monitor ongoing examinations, addressing on-ground or technical issues promptly to minimize disruptions.
• Maintain absenteeism file for daily exams
• Maintain and update the examination repository (digital)
• Mail check on daily basis
• Any other Ad hoc administrative tasks as assigned by the reporting manager.

Education Qualification

Graduate in any discipline

Previous Experience

Proven work experience of at least 3 years in an academic setup; experience in handling the examinations related work will be an add on.

Skills/Capabilities Required

• Strong written and verbal communication skills
• Proven ability to multitask and manage time effectively, with a focus on task prioritization
• Skilled in adapting to and working with Online Examination Software, ERP, AI and LMS platforms
• Quick learner with strong software comprehension abilities

Technical Skills

Proficiency in Microsoft Office and Excel is essential, with the ability to quickly adapt to new technologies.