AP Specialist

Elfonze Technologies; Hyderabad; On-site; INR 500,000 - 700,000; Full time

Job summary

Elfonze Technologies in Hyderabad is seeking an experienced Accounts Payable professional to manage day-to-day AP activities, including invoice processing, validation, and payment preparation. The role requires strong knowledge of P2P, vendor reconciliation, and AP aging, with proficiency in Excel and ERP systems.

You will collaborate with US-based finance teams and support month-end close. Candidates should have a relevant bachelor's degree and 3+ years in AP; attention to detail and process

Qualifications

• 3+ years of relevant experience in Accounts Payable / Finance & Accounting.
• Strong understanding of Accounts Payable and Procure-to-Pay (P2P) processes.
• Hands-on experience with vendor invoice processing, invoice matching, vendor reconciliation, payment processing, and AP aging.

Responsibilities

• Manage day-to-day Accounts Payable activities, including invoice receipt, validation, coding, processing, and payment preparation.
• Perform 2-way and 3-way matching of purchase orders, receipts, and invoices, as applicable.
• Review vendor invoices, expense reports, and other AP-related transactions for accuracy, completeness, appropriate approvals, and compliance with company policies.
• Identify and resolve invoice discrepancies, exceptions, duplicate invoices, and payment issues.
• Maintain accurate vendor accounts and perform vendor statement reconciliations.
• Monitor AP aging and follow up on outstanding invoices and items requiring resolution.
• Assist with vendor payment processing and ensure payments are processed accurately and within established timelines.
• Perform AP sub-ledger to General Ledger reconciliations and investigate discrepancies.
• Support month-end and year-end closing activities, including AP accruals, provisions, reconciliations, and reporting.
• Prepare and maintain AP reports, aging reports, payment reports, and reconciliation schedules.
• Coordinate with Procurement, Receiving, Finance, and other internal teams to resolve invoice and payment-related issues.
• Communicate with US-based client finance and accounting teams regarding AP transactions, reconciliations, and outstanding issues.
• Maintain proper documentation and supporting records for all AP transactions.
• Support internal and external audits by providing required invoices, reconciliations, schedules, and supporting documentation.
• Ensure compliance with the client's accounting policies, internal controls, and standard operating procedures.
• Identify opportunities for process improvement and increased efficiency within the Accounts Payable function.
• Stay updated on changes to accounting policies, procedures, and AP processes and ensure compliance with applicable requirements.

Skills

Accounts Payable

P2P processes

Vendor invoice processing

Vendor reconciliation

AP aging

Excel proficiency

Communication skills

US GAAP knowledge

Education

Bachelor's degree in Accounting/Finance/Commerce

Tools

Oracle ERP

Microsoft Excel

Job description

Responsibilities

• Manage day-to-day Accounts Payable activities, including invoice receipt, validation, coding, processing, and payment preparation.
• Process PO and Non-PO invoices accurately and in accordance with established policies and procedures.
• Perform 2-way and 3-way matching of purchase orders, receipts, and invoices, as applicable.
• Review vendor invoices, expense reports, and other AP-related transactions for accuracy, completeness, appropriate approvals, and compliance with company policies.
• Identify and resolve invoice discrepancies, exceptions, duplicate invoices, and payment issues.
• Maintain accurate vendor accounts and perform vendor statement reconciliations.
• Monitor AP aging and follow up on outstanding invoices and items requiring resolution.
• Assist with vendor payment processing and ensure payments are processed accurately and within established timelines.
• Perform AP sub-ledger to General Ledger reconciliations and investigate discrepancies.
• Support month-end and year-end closing activities, including AP accruals, provisions, reconciliations, and reporting.
• Prepare and maintain AP reports, aging reports, payment reports, and reconciliation schedules.
• Coordinate with Procurement, Receiving, Finance, and other internal teams to resolve invoice and payment-related issues.
• Communicate with US-based client finance and accounting teams regarding AP transactions, reconciliations, and outstanding issues.
• Maintain proper documentation and supporting records for all AP transactions.
• Support internal and external audits by providing required invoices, reconciliations, schedules, and supporting documentation.
• Ensure compliance with the client's accounting policies, internal controls, and standard operating procedures.
• Identify opportunities for process improvement and increased efficiency within the Accounts Payable function.
• Stay updated on changes to accounting policies, procedures, and AP processes and ensure compliance with applicable requirements.

Requirements

• Bachelor's degree in Accounting , Finance, Commerce, or a related field.
• 3+ years of relevant experience in Accounts Payable / Finance & Accounting.
• Strong understanding of Accounts Payable and Procure-to-Pay (P2P) processes.
• Hands-on experience with vendor invoice processing, invoice matching, vendor reconciliation, payment processing, and AP aging.
• Strong understanding of accounting principles and financial controls.
• Proficiency in Microsoft Excel, including Pivot Tables, lookups, reconciliations, and financial reporting.
• Experience working with ERP/accounting systems; experience with Oracle ERP is preferred.
• Experience with Oracle Accounts Payable / Oracle Financials is an added advantage.
• Strong analytical and problem-solving skills with excellent attention to detail.
• Ability to identify discrepancies and independently work toward resolution.
• Strong written and verbal communication skills.
• Ability to effectively collaborate with US-based finance and accounting teams.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Experience working with US accounting / US GAAP is preferred.
• Experience supporting month-end and year-end close activities is preferred.