Analyst Accounts Payable

Medline; Pune District; On-site; INR 600,000 - 900,000; Full time

Job summary

Medline India in Pune is seeking an experienced Accounts Payable professional to strengthen internal controls, audit procedures, and supplier reconciliation across the AP lifecycle. The role involves analyzing audit software data, reviewing duplicate payment reports, and communicating results to improve processing efficiency.

You will work with SAP, SOX compliance, and advanced Excel analytics to optimize the AP cycle, ensure timely payments, and enhance reporting accuracy.

Qualifications

• Experience in auditing and documenting audit procedures.
• Knowledge of internal controls and AP process documentation.
• Experience with financial data analysis and Excel-based reporting.

Responsibilities

• Create and maintain AP’s internal controls and training documentation for all AP processes.
• Analyze and act upon results from automated audit software (Gold Prairie & SAP). Review duplicate payment reports prior to disbursements.
• Analyze data/metrics to identify problems, perform root cause analysis and develop solutions in line with AP best practices.
• Collaborate with Finance, Inventory Management, IS, and Medline divisions to identify effective AP processing solutions.
• Ensure payments and disbursements follow established AP procedures and guidelines.
• Update monthly AP metrics and reporting of results.
• Develop enhanced audit procedures, reconcile key accounts and mitigate risks by improving controls and reporting.
• Assist in training and updating AP procedures across the team and cross-train staff.
• Ensure all prepaid transactions are reconciled and Goods Receipts are completed.

Skills

Auditing

Vendor reconciliation

Internal controls

SOX compliance

Education

Bachelor’s degree in Accounting

Tools

SAP

Microsoft Excel

Duplicate payment prevention software

Job description

Job Summary Job Description

• Create and maintain A/P’s internal controls and training documentation for all A/P processes.
• Analyze and act upon results from automated audit software (Gold Prairie & SAP). Review all Gold Prairie duplicate payment prevention reports prior to disbursements being released. Log and report positive results. Perform random tests to ensure Gold Prairie reporting integrity and make recommendations for future reporting enhancements and/or external audit services.
• Analyze data/metrics and perform problem identification, root cause analysis. Develop solution proposals in line with A/P Best Practices. Support A/P Management by distributing customer satisfaction surveys and accumulate and compare responses to established service level agreements (SLAs).
• Collaborate with Finance, Inventory Management, Information Services, Medline Divisions-30, etc., in an effort to identify effective Accounts Payable transaction processing solutions.
• Ensure payment requests and disbursement are handled according to established Accounts Payable Procedures & Guidelines (APPG) and controls.
• Update monthly accounts payable metrics and reporting of results.
• Develop enhanced audit procedures, reconcile key accounts and analyze account balances. Mitigate business risks by making recommendations with a focus on reducing invoice/debit aging (151+ days aging and charge backs) and improving visibility by implementing enhanced controls, reporting and escalations.
• Assist with the development and documentation of departmental training. Continuous documentation, update and communication of Accounts Payable Procedures & Guidelines (APPG) to the entire Accounts Payable team. Cross-train Accounts Payable team members on procedures and guidelines and reviews APPGs on a quarterly basis.
• Ensure all prepaid transactions are reconciled and corresponding Goods Receipts (GR) have been completed.

Medline offers a business casual, entrepreneurial work environment with strong growth potential, a competitive compensation package, and a complete benefits package including medical/dental/vision/life insurance; 401(k) with company match.

Education

• Bachelor’s degree in Accounting.

Relevant Work Experience

• At least 2 years of auditing experience.
• Previous vendor and/or account reconciliation experience (Unvouched Receipts, Goods Receipt vs. Invoice Received reconciliation, open payables discounts aging analysis, vendor open balances, accruals, etc.).
• Experience in documenting audit procedures and internal controls.
• Intermediate skill level in Microsoft Excel.

Preferred Qualifications

• SOX Compliance experience.
• SAP knowledge.
• Knowledge of duplicate payment prevention software.
• Familiarity with complete A/P cycle processes.

About Medline India

Medline India was set up in 2010 in Pune, primarily as an offshore Development centre and to augment resources for Medline Industries LP headquartered in Chicago, USA. We are a 1500+ strong and growing team of technology, finance & business support professionals who support our businesses worldwide towards a mission to make healthcare run better. We are proud to be certified as a Great Place to Work Institute (India) for the duration May 2023 – May 2024. We are an organization with a conducive work environment, ample opportunities to learn, contribute and grow with a highly empowered & engaged team. We encourage our people to share their best ideas and create new opportunities for our customers and ourselves to work together to solve today’s toughest healthcare challenges.

About Medline Industries, LP

Established in 1966, Medline Industries LP is a renowned global healthcare organization boasting 56 years of consecutive sales growth, exceeding $21 billion in annual sales. With a workforce of over 36,000 professionals spread across the globe, we operate in more than 125 countries and territories. As the largest privately held manufacturer and distributor of medical supplies in the United States, Medline is uniquely positioned to offer comprehensive products, education, and support across the continuum of care. At present, Medline Industries, LP holds the esteemed position as the #1 market leader, delivering an extensive portfolio of over 550,000 medical products and clinical solutions. Our clientele includes hospitals, extended care facilities, surgery centres, physician offices, home care agencies, providers, and retailers. We are proud to be recognized by Forbes as one of America’s Best Large Employers and Best Employers for Women. Additionally, the Chicago Tribune has consistently named us a Top Workplace for the past 12 years. Through our culture of belonging, our agile and resilient global team is determined to get our customers exactly what they need, at the right time, every time. Medline is the largest provider of medical-surgical products and supply chain solutions serving all points of care. Through its broad product portfolio, resilient supply chain and leading clinical solutions, Medline helps healthcare providers improve their clinical, financial and operational outcomes. Headquartered in Northfield, Illinois, the company employs more than 43,000 people worldwide and operates in more than 100 countries and territories. To learn more about how Medline makes healthcare run better, visit www.medline.com.