AIF Operations Manager

Intellectual Capital HR Consulting Pvt. Ltd.; Ahmedabad District; On-site; INR 1,800,000 - 2,800,000; Full time

Job summary

Intellectual Capital HR Consulting Pvt. Ltd. is seeking an AIF Operations Manager to lead middle and back-office functions, including trade settlement, NAV calculations, and investor reporting in India.

You will drive process improvements, ensure regulatory compliance, and manage data integrity across portfolios. The role requires 3–5 years of relevant experience in SEBI-registered AIF/PMS or mutual funds, plus a finance-related degree and strong MS Excel skills.

Qualifications

• 3-5 years of relevant experience in an operations role at a SEBI-registered AIF, PMS, or Mutual Fund.
• Bachelor's degree in Finance, Commerce, or related field; CA/MBA/CFA are highly preferred.
• Strong understanding of SEBI (AIF) Regulations and compliance standards.
• Proficiency in MS Excel and familiarity with fund accounting software and terminal systems.
• Exceptional attention to detail, strong organizational and time-management skills, excellent communication abilities, and a collaborative mindset.

Responsibilities

• Trade & Fund Management: Manage trade settlements, confirmations, records, reconciliations, and cash projections across client portfolios.
• NAV & Investor Reporting: Oversee NAV calculation, coordinate with RTA/FA/tax consultants, and distribute client performance reports.
• Compliance & Risk Management: Ensure regulatory compliance, conduct periodic reviews, and monitor operational risk.
• Data Integrity & Process Improvement: Maintain client/portfolio data, perform data validation, and drive process automation.
• Stakeholder Management: Collaborate with portfolio managers, sales teams, and compliance; handle operational inquiries.

Skills

Regulatory knowledge: SEBI Regulations

SEBI Regulations

MS Excel

Attention to detail

Communication skills

Time management

Collaboration

Education

Bachelor's degree in Finance, Commerce, or related field

CA / MBA (Finance) / CFA

Tools

Fund accounting software

Terminal systems

Job description

Role & responsibilities

Position Summary: The AIF Operations Manager will be a cornerstone of our fund's operational framework. This role is responsible for managing all aspects of the fund's middle and back-office operations, from trade settlement and NAV calculation to regulatory compliance and investor reporting. The ideal candidate will be a proactive problem-solver with a passion for process improvement and a deep understanding of the AIF landscape in India.

Key Responsibilities

1. Trade & Fund Management:

• Work closely with brokers, custodians, and fund administrators to ensure the timely and accurate settlement of all trades.
• Diligently monitor trade confirmations and promptly resolve any discrepancies.
• Maintain meticulous and organized records of trade settlements and perform regular reconciliations.
• Oversee cash management, including creating accurate cash projections, executing timely fund transfers, and ensuring the efficient allocation of funds across client portfolios.

2. NAV & Investor Reporting:

• Manage the end-to-end process of Net Asset Value (NAV) calculation and its dissemination to investors.
• Coordinate with key external partners, including the Registrar and Transfer Agent (RTA), Fund Administrators (FA), and tax consultants, for seamless NAV generation and investor onboarding.
• Generate and distribute accurate client performance reports in a timely manner.
• Collaborate with the portfolio management team to gather the necessary data to ensure complete report accuracy.

3. Compliance & Risk Management:

• Ensure all operational activities strictly adhere to regulatory guidelines and internal policies.
• Assist in conducting periodic compliance reviews to identify potential gaps and implement corrective measures.
• Actively monitor operational risk factors and contribute to the firm's broader risk management framework.

4. Data Integrity & Process Improvement:

• Maintain accurate and up-to-date client and portfolio data within all systems.
• Perform regular data validation and reconciliation to ensure the highest level of data integrity.
• Collaborate with internal teams to continuously enhance data management processes and systems.
• Identify opportunities to streamline and automate operational workflows to improve efficiency and minimize errors.
• Propose and implement process enhancements by leveraging technology and industry best practices.

5. Stakeholder Management:

• Collaborate effectively with internal stakeholders, including portfolio managers, sales teams, and compliance, to ensure smooth cross-functional operations and high client satisfaction.
• Serve as a point of contact for operational inquiries, providing timely and accurate responses to both internal and external stakeholders.

Qualifications and Skills:

• Experience: 3-5 years of relevant experience in an operations role at a SEBI-registered AIF, PMS, or Mutual Fund.
• Education: Bachelor's degree in Finance, Commerce, or a related field. Professional qualifications such as a CA, MBA (Finance), or CFA are highly preferred.
• Regulatory Knowledge: Strong understanding of SEBI (AIF) Regulations and compliance standards.
• Technical Skills: Proficiency in MS Excel and familiarity with fund accounting software and terminal systems
• Attributes: Exceptional attention to detail, strong organizational and time-management skills, excellent communication abilities, and a collaborative mindset.