AIF Operations Manager

Intellectual Capital HR Consulting Pvt. Ltd.; Ernakulam; On-site; INR 1,500,000 - 2,300,000; Full time

Job summary

Intellectual Capital HR Consulting Pvt. Ltd. in India seeks an AIF Operations Manager to lead middle and back-office operations, including trade settlements, NAV calculations, and investor reporting.

This role requires a proactive problem-solver with a passion for process improvement and regulatory compliance. The successful candidate will typically have 3–5 years of operations experience in SEBI-registered AIFs/PMS/MFs, a finance-related degree (CA/MBA/CFA preferred), and strong MS Excel skills

Qualifications

• 3-5 years of relevant experience in an operations role at a SEBI-registered AIF, PMS, or Mutual Fund.
• Bachelor's degree in Finance, Commerce, or a related field; professional qualifications are highly preferred (CA/MBA/ CFA).
• Strong understanding of SEBI (AIF) Regulations and compliance standards.
• Proficiency in MS Excel and familiarity with fund accounting software and terminal systems.

Responsibilities

• Oversee trade settlement, NAV calculation, and investor reporting processes.
• Ensure regulatory compliance and assist in risk management across operations.
• Coordinate with brokers, custodians, and administrators; monitor trade confirmations and reconciliations.
• Maintain data integrity and continuously improve data management and operational workflows.
• Collaborate with portfolio managers and cross-functional teams to support client servicing.

Skills

Attention to detail

Organizational skills

Time management

Communication abilities

Collaborative mindset

Education

Bachelor's degree in Finance or Commerce or related field

CA (Chartered Accountant)

MBA in Finance

CFA

Tools

MS Excel

Fund accounting software

Terminal systems

Job description

Role & responsibilities

Position Summary: The AIF Operations Manager will be a cornerstone of our fund's operational framework. This role is responsible for managing all aspects of the fund's middle and back-office operations, from trade settlement and NAV calculation to regulatory compliance and investor reporting. The ideal candidate will be a proactive problem-solver with a passion for process improvement and a deep understanding of the AIF landscape in India.

Key Responsibilities

1. Trade & Fund Management:

• Work closely with brokers, custodians, and fund administrators to ensure the timely and accurate settlement of all trades.
• Diligently monitor trade confirmations and promptly resolve any discrepancies.
• Maintain meticulous and organized records of trade settlements and perform regular reconciliations.
• Oversee cash management, including creating accurate cash projections, executing timely fund transfers, and ensuring the efficient allocation of funds across client portfolios.

2. NAV & Investor Reporting:

• Manage the end-to-end process of Net Asset Value (NAV) calculation and its dissemination to investors.
• Coordinate with key external partners, including the Registrar and Transfer Agent (RTA), Fund Administrators (FA), and tax consultants, for seamless NAV generation and investor onboarding.
• Generate and distribute accurate client performance reports in a timely manner.
• Collaborate with the portfolio management team to gather the necessary data to ensure complete report accuracy.

3. Compliance & Risk Management:

• Ensure all operational activities strictly adhere to regulatory guidelines and internal policies.
• Assist in conducting periodic compliance reviews to identify potential gaps and implement corrective measures.
• Actively monitor operational risk factors and contribute to the firm's broader risk management framework.

4. Data Integrity & Process Improvement:

• Maintain accurate and up-to-date client and portfolio data within all systems.
• Perform regular data validation and reconciliation to ensure the highest level of data integrity.
• Collaborate with internal teams to continuously enhance data management processes and systems.
• Identify opportunities to streamline and automate operational workflows to improve efficiency and minimize errors.
• Propose and implement process enhancements by leveraging technology and industry best practices.

5. Stakeholder Management:

• Collaborate effectively with internal stakeholders, including portfolio managers, sales teams, and compliance, to ensure smooth cross-functional operations and high client satisfaction.
• Serve as a point of contact for operational inquiries, providing timely and accurate responses to both internal and external stakeholders.

Qualifications and Skills:

• Experience: 3-5 years of relevant experience in an operations role at a SEBI-registered AIF, PMS, or Mutual Fund.
• Education: Bachelor's degree in Finance, Commerce, or a related field. Professional qualifications such as a CA, MBA (Finance), or CFA are highly preferred.
• Regulatory Knowledge: Strong understanding of SEBI (AIF) Regulations and compliance standards.
• Technical Skills: Proficiency in MS Excel and familiarity with fund accounting software and terminal systems
• Attributes: Exceptional attention to detail, strong organizational and time-management skills, excellent communication abilities, and a collaborative mindset.