Administrator (Engineering Dept)

EXHEAT; Thane; On-site; INR 350,000 - 550,000; Full time

Job summary

EXHEAT Process Heat India Pvt Ltd is seeking an Administrator in the Engineering Dept to support project documentation, liaise with project engineers and clients, and ensure timely milestone payments. The role requires attention to detail, strong communication, and basic engineering reading skills.

You will work from our India office, coordinating with vendors and government agencies, maintaining records, and drafting internal and external communications as needed.

Qualifications

• Excellent attention to detail.
• Excellent communication skills to deal with regulators, suppliers, customers and colleagues.
• Flexibility and a positive professional approach.
• Work interdependently with other departments within the Company.
• Basic engineering knowledge/ability to read technical drawings.
• Competency in Microsoft Office and an ability to learn various web-based programs.
• An ability to organise work load and time management.
• Working with ISO 9001 quality management system would be an advantage.

Responsibilities

• Liaise with the Project Engineers to produce technical project documentation for multiple projects, for submission to the client for review in a timely manner.
• Ensure any documentation issues are highlighted to the Project Managers and resolved by working with other departments where needed.
• Liaising directly with clients to clear documentation issues.
• Ensuring project documentation is successfully closed to obtain milestone payments in a timely manner.
• Liaise with vendors, agents and government agencies and use government websites / services to obtain information and/or carry out administrative tasks.
• Maintain records, processes, procedures including responsibility for data entry of specific technical related information.
• Draft letters, memo, correspondences for internal and external purposes.

Skills

Attention to detail

Communication skills

Time management

Organizational skills

Reading technical drawings

Tools

Microsoft Office

Web-based programs

Job description

Administrator (Engineering Dept), EXHEAT Process Heat India Pvt Ltd

This role is based within our India office.

Reporting To: The Administration Supervisor

Duties & Responsibilities:

• Liaise with the Project Engineers to produce technical project documentation, for multiple projects, for submission to the client for review in a timely manner.
• Ensure any documentation issues are highlighted to the Project Managers and resolved by working with other departments where needed.
• Liaising directly with clients to clear documentation issues.
• Ensuring project documentation is successfully closed to obtain milestone payments in a timely manner.
• Liaise with vendors, agents and government agencies and use government websites / services to obtain information and/or carry out administrative tasks.
• Maintain records, processes, procedures including responsibility for data entry of specific technical related information.
• Draft letters, memo, correspondences for internal and external purposes.

Candidate Requirements:

• Excellent attention to detail
• Excellent communication skills to deal with regulators, suppliers, customers and colleagues
• Flexibility and a positive professional approach
• Work interdependently with other departments within the Company
• Basic engineering knowledge/ability to read technical drawings
• Competency in Microsoft Office and an ability to learn various web-based programs
• An ability to organise work load and time management
• Working with ISO 9001 quality management system would be an advantage

The Employee shall devote the whole of his/her time, attention and skill to his/her duties hereunder and in addition such other duties as may from time to time be reasonably required of him/her for the proper and efficient running of the Employer’s business.