Administrative Team Lead

Laabdhi Outsource India Services Pvt. Ltd.; Thane; On-site; INR 350,000 - 650,000; Full time

Job summary

Laabdhi Outsource India Services Pvt. Ltd. in Thane is seeking a proactive Facilities and Admin coordinator to oversee day-to-day office operations. You will manage housekeeping, security, pantry, vendor relations, and office supplies to keep a safe and efficient workplace.

Responsibilities include vendor negotiation, invoice processing, workspace planning, events coordination, and ensuring high client and employee satisfaction through responsive support.

Qualifications

• Oversee day-to-day administrative and facility operations.
• Manage housekeeping, pantry, cafeteria, security, and other soft services.
• Source, evaluate, and manage vendors and service providers.
• Process vendor invoices and coordinate with finance for payments.
• Coordinate with internal and external stakeholders to ensure service delivery.

Responsibilities

• Act as a point of contact for client-related administrative requirements.
• Plan, organize, and execute employee engagement activities and office events.

Skills

Facility management

Vendor management

Client coordination

Event planning

Office administration

Job description

Oversee day-to-day administrative and facility operations to ensure a safe, efficient, and well-maintained workplace.

Manage housekeeping, pantry, cafeteria, security, and other soft services.

Ensure uninterrupted availability of office supplies, consumables, and infrastructure.

Handle employee seating arrangements, workspace planning, and general upkeep of office premises.

Source, evaluate, and manage vendors and service providers in line with organizational requirements.

Handle vendor correspondence, agreements, and renewals.

Process vendor invoices accurately and coordinate with finance for timely payments and reconciliations.

Monitor vendor performance and negotiate pricing and commercial terms.

Client Support & Coordination

Act as a point of contact for client-related administrative requirements and requests.

Coordinate with internal departments and external stakeholders to ensure smooth service delivery.

Ensure high levels of client and employee satisfaction through responsive support.

Events Management

Plan, organize, and execute employee engagement activities, events, and office functions.

Coordinate logistics, vendors, and budgets for events.