Administrative Manager

RK HR Management; Ahmedabad District; On-site; INR 600,000 - 900,000; Full time

Job summary

RK HR Management in Ahmedabad is seeking an experienced Office Operations Manager to oversee daily administrative and facilities functions. You will ensure a seamless, efficient workspace and support leadership with high-level admin tasks.

You will coordinate travel for executives, manage cross-functional collaboration with Product, HR, Finance, and global teams, and drive process improvements to enhance operational efficiency and employee experience.

Responsibilities

• Oversee daily office operations and facilities management, ensuring a seamless and efficient work environment.
• Coordinate vendor services (housekeeping, security, IT support) and drive cost optimization.
• Manage seating, supplies, and employee experience to maintain workplace readiness.
• Drive office policies, compliance, and administrative best practices.
• Provide high-level administrative support to leadership and executives.
• Coordinate executive travel—flights, accommodations, itineraries, and logistics.
• Act as liaison between India leadership and global teams to ensure smooth communication.

Job description

Oversee daily office operations to ensure a seamless and efficient work environment.

Manage office facilities, infrastructure, and vendor services (housekeeping, security, IT support, etc.).

Ensure workplace readiness, including seating, supplies, and employee experience.

Drive office policies, compliance, and administrative best practices.

Provide high-level administrative support to leadership.

Coordinate executive travel, including flights, accommodations, itineraries, and logistics.

Act as a liaison between India leadership and global teams to ensure smooth communication and coordination.

Event & Engagement Management

Plan and execute office events, team engagement activities, onboarding sessions, and leadership visits.

Manage vendor coordination, budgeting, and logistics for events and initiatives.

Drive initiatives that enhance employee experience and workplace culture.

Manage vendor relationships, contract negotiations, and service delivery.

Oversee procurement processes, ensuring timely delivery and cost optimization.

Track vendor performance and ensure adherence to SLAs.

Meeting & Coordination

Manage complex scheduling across multiple time zones for leadership and cross-functional teams.

Coordinate meetings, prepare agendas, track action items, and ensure timely follow-ups.

Support cross-functional collaboration with Product, HR, Finance, and global teams.

Process Improvement & Reporting

Identify and implement process improvements to enhance operational efficiency.

Maintain organized documentation, records, and reporting dashboards.

Drive standardization of administrative processes across the organization.