Administrative & Operations Manager

ExcelR

Bengaluru

On-site

INR 1,200,000 - 1,800,000

Full time

14 days+

Get more replies from employers

Send a job-specific resume in minutes.

Job summary

ExcelR is seeking an experienced Administrative & Operations Manager to oversee office administration, facilities, procurement, travel, and asset management. You will lead a high-performing admin team, implement SOPs, maintain compliance, and optimize processes in a fast-paced EdTech environment.

The role requires strategic leadership, strong communication, vendor negotiation, budgeting, and cross-functional collaboration across offices in Bangalore.

Qualifications

7–10 years in Administration & Operations.
Minimum 5 years leading and managing administration teams.
Experience across multiple office locations and EdTech/IT services preferred.

Responsibilities

Oversight of end-to-end office administration and daily operations.
Manage facilities, vendor relationships, procurement, and travel.
Lead admin team with coaching and performance reviews.
Drive process improvements and cost optimization.
Coordinate with HR, Finance, IT, Legal for administrative needs.

Skills

Leadership

Communication

Vendor negotiation

Budgeting

Procurement

Facilities management

Problem-solving

Organisational skills

MS Office

ERP systems

Education

Bachelor's Degree in Business Administration / Operations Management

MBA or PGDM (advantage)

Tools

ERP/Administration Management Systems

Job description

Job Title: Administrative & Operations Manager
Location: Bangalore
Department: Administration & Operations
Experience: 710 Years (Minimum 5 years of experience in leading and managing teams)
Employment Type: Full-Time

About ExcelR

ExcelR is a leading global EdTech organisation delivering professional training and consulting services across multiple domains. With a presence across India and several international markets, ExcelR partners with universities, corporate organisations, and industry leaders to empower professionals through high-quality learning solutions.

Job Summary

We are looking for an experienced and proactive Administrative & Operations Manager to oversee the overall administration and operational efficiency of our ExcelR offices. The ideal candidate will be responsible for managing office administration, facilities, vendor relationships, procurement, travel, infrastructure, asset management, compliance support, and day-to-day operational activities while leading a high-performing administration team.

The candidate should possess strong leadership, organisational, negotiation, and problem-solving skills with the ability to handle multiple responsibilities in a fast-paced environment.

Key Responsibilities

Office Administration

Oversee end-to-end office administration and daily operational activities.
Ensure smooth functioning of office infrastructure and workplace facilities.
Develop and implement administrative policies, SOPs, and operational processes.
Maintain a safe, organized, and efficient workplace environment.

Facilities Management

Manage office maintenance, housekeeping, security, cafeteria, transport, and utilities.
Coordinate preventive and corrective maintenance of office equipment and infrastructure.
Ensure uninterrupted availability of office utilities and resources.

Vendor & Procurement Management

Identify, negotiate, onboard, and manage vendors and service providers.
Handle procurement of office equipment, furniture, stationery, IT assets, and consumables.
Monitor vendor performance, service quality, renewals, and contract compliance.
Optimize operational costs through effective vendor negotiations.

Asset Management

Maintain inventory and asset registers.
Track procurement, allocation, movement, maintenance, and disposal of company assets.
Conduct periodic physical asset verification and audits.

Travel & Logistics

Coordinate domestic travel, accommodation, and transportation arrangements for employees, trainers, and management.
Manage travel vendors and ensure cost-effective travel planning.

Compliance & Administration Support

Coordinate with HR, Finance, IT, Legal, and other departments for administrative requirements.
Ensure statutory documentation, office licenses, insurance, and vendor agreements are maintained.
Support internal audits and compliance activities.

Budget Management

Prepare and monitor the administration budget.
Track operational expenses and identify opportunities for cost optimization.
Ensure effective utilization of departmental resources.

Team Management

Lead, mentor, and manage the Administration & Operations team.
Allocate responsibilities and monitor team performance.
Conduct periodic performance reviews and support team development.
Foster a collaborative and service-oriented work culture.

Event & Infrastructure Management

Manage office events, employee engagement activities, meetings, conferences, and corporate visits.
Coordinate office expansion, relocation, and renovation projects whenever required.

Process Improvement

Continuously evaluate operational processes and recommend improvements.
Drive automation and efficiency initiatives to enhance administrative effectiveness.

Required Qualifications

Bachelor's Degree in Business Administration, Operations Management, Facility Management, or any related discipline.
MBA or PGDM will be an added advantage.

Experience

7-10 years of overall experience in Administration & Operations.
Minimum 5 years of experience in leading and managing administration teams.
Experience in handling multiple office locations will be an added advantage.
Experience in EdTech, Education, IT Services, or Corporate organizations is preferred.

Required Skills