Administrative Assistant - Research

HSBC; Bengaluru Urban; On-site; INR 350,000 - 550,000; Full time

Job summary

HSBC is seeking an experienced Administrative Assistant - Research to provide day-to-day secretarial and administrative support for assigned teams in India. You will schedule meetings, coordinate travel, and manage calendars, while ensuring compliance with information risk standards.

You will also handle travel and expense claims in Fusion, maintain registers, and assist with JML tasks. The role requires strong communication, organizational skills, and the ability to work independently with

Qualifications

• Proven secretarial or administrative experience.
• Strong communication and interpersonal skills.
• Excellent organizational and time management abilities.
• Ability to work independently with minimal supervision.
• Proficiency in MS Office suite.

Responsibilities

• Provide day-to-day secretarial and general administrative support to assigned teams.
• Schedule appointments, coordinate meetings, arrange travel logistics, and maintain calendars; support cross-border travel administration; Salesforce update.
• Maintain the Gifts & Entertainment register and perform basic updates/record-keeping.
• Prepare and submit travel and expense claims in Fusion; follow up for receipts/approvals as needed.
• Coordinate Joiner/Mover/Leaver (JML) requests and liaise with internal teams to complete tasks.
• Handle confidential information and adhere to information risk standards; escalate as needed.
• Complete ad-hoc administrative tasks and manage workload while maintaining quality.

Skills

Secretarial

MS Office

Communication

Time management

Multitasking

Independence

Fusion

Tools

Fusion

Job description

Job Description:

Some careers shine brighter than others.

If you’re looking for a career that will help you stand out, join HSBC and fulfil your potential. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further.

HSBC is one of the largest banking and financial services organisations in the world, with operations in 64 countries and territories. We aim to be where the growth is, enabling businesses to thrive and economies to prosper, and, ultimately, helping people to fulfil their hopes and realise their ambitions.

We are currently seeking an experienced professional to join our team in the role of Administrative Assistant - Research

In this role, you will:

• Provide day-to-day secretarial and general administrative support to assigned teams
• Schedule appointments, coordinate meetings, arrange travel logistics, and maintain calendars for assigned team members. Support cross-border travel administration; salesforce update
• Maintain the Gifts & Entertainment register and perform basic updates/record-keeping.
• Prepare and submit travel and expense claims in Fusion in a timely manner; follow up for missing receipts/approvals as needed.
• Coordinate Joiner/Mover/Leaver (JML) requests and liaise with relevant internal teams to complete tasks.
• Handle confidential information appropriately and follow Group information risk standards; escape exceptions when identified.
• Complete ad-hoc administrative tasks and manage workload volumes while maintaining quality.

To be successful, you will:

• Possess extensive experience in secretarial or administrative duty
• Good communication and interpersonal skills
• Strong sense of ownership and problem-solving mindset
• Strong organizational and time management skills
• Proven ability to handle multi-tasks and work under pressure
• Very good common sense and capable of work independently with minimal supervision
• Proficient in MS Office

You’ll achieve more when you join HSBC.

www.hsbc.com/careers

HSBC is an equal opportunity employer committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and, opportunities to grow within an inclusive and diverse environment. We encourage applications from all suitably qualified persons irrespective of, but not limited to, their gender or genetic information, sexual orientation, ethnicity, religion, social status, medical care leave requirements, political affiliation, people with disabilities, color, national origin, veteran status, etc., We consider all applications based on merit and suitability to the role.”

Personal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website.

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