Administrative Assistant

NRDC India; New Delhi; On-site; INR 300,000 - 500,000; Full time

Job summary

NRDC India in New Delhi is looking for a full-time Administrative Assistant to provide vital administrative and logistical support. Candidates should have strong organizational skills and experience managing multiple tasks. The ideal applicant will have a Bachelor's degree and proficiency in Microsoft Office Suite.

The role involves supporting events, managing schedules, and assisting communication efforts. Interest in climate and environmental issues is a plus. NRDC India expects candidates to be proactive and detail-oriented.

Qualifications

• 2–3 years of relevant experience in administrative support.
• Strong proficiency in Microsoft Office Suite.
• Excellent written and verbal communication skills in English.

Responsibilities

• Provide day‑to‑day administrative support.
• Support planning and execution of events and meetings.
• Manage scheduling and coordination of team meetings.

Skills

Organizational skills

Attention to detail

Written and verbal communication skills

Proficiency in Microsoft Office Suite

Social media knowledge

Education

Bachelor's degree

Tools

Microsoft Office Suite

Dropbox

Job description

Education Requirement Bachelor's degree or equivalent related work experience

ABOUT NRDC INDIA

NRDC India Private Limited is an independent organization based in New Delhi founded to build a healthier and more prosperous future for all Indians.

To attain a healthier and more prosperous future, NRDC India and its partners work with governments and stakeholders at all levels to deliver transformative solutions across the organization’s focus areas. The approach is to collaborate on pilot projects that offer the potential for tangible environmental and public health benefits. NRDC India undertakes strong proof of concept to bring solutions to scale at the state level – with the goal of informing national policies and unlocking the public investments needed to implement them.

NRDC India also partners alongside Natural Resources Defense Council (NRDC) in the United States, a non-profit environmental advocacy organization. NRDC was founded in 1970, and their people helped write some of America’s bedrock environmental laws, including the Clean Water Act and many of the implementing regulations. NRDC uses law, science, and the support of 3.1 million members to protect the planet’s wildlife and wild places and to ensure the rights of all people to clean air, clean water, and healthy communities. In India for over 10 years now, NRDC has been a thought leader and trusted adviser to the partners within the country to tackle climate change and implement energy solution. Since 2009, the India Initiative has combined scientific research and policy acumen to produce game‑changing results.

POSITION SUMMARY

NRDC India is seeking a full‑time Administrative Assistant. The role focuses on delivering high‑quality administrative and logistical support to ensure smooth and efficient operations. This position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks while collaborating with a dynamic and fast‑paced team.

ESSENTIAL FUNCTIONS

• Provide day‑to‑day administrative support to designated NRDC India staff.
• Support the planning and execution of events, workshops, and internal meetings.
• Manage scheduling and coordination of team meetings, conference calls, and in‑office room bookings.
• Assist with formatting, proofreading, and preparing reports, presentations, and publications.
• Work closely with the Operations Specialist, other NRDC India team members, and the NRDC Strategy, Planning and Operations (SPO) team to help track and update systems and processes for monitoring year‑to‑date (YTD) spending in alignment with the annual budget and program area budget allocations.
• Help with the printing, collation, and distribution of project materials.
• Contribute to communication and outreach efforts, including social media support (Twitter, Instagram, etc.).
• Assist in compiling meeting notes, conducting research, and supporting documentation needs.
• Facilitate trip planning and logistics for staff, visiting staff and partners.
• Digitize and organize office documents, both physical and electronic.
• Other duties as required.

The above list of duties is not comprehensive but generally demonstrates the types of matters under the position’s responsibility. Other duties may be assigned.

KEY RESPONSIBILITIES

• Perform desk‑based computer tasks.
• Ability to interact and communicate with employees and others as necessary.
• Attend planned meetings and collaborate with management and coworkers.
• Ability to attend events and activities in the office or offsite.

REQUIREMENTS: EDUCATION AND EXPERIENCE

• 2–3 years of relevant experience in administrative support, operations, communications, or related functions; candidates with more experience will be preferred.
• Bachelor's degree or higher from a recognized institution.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams), Dropbox, and internet research.
• Working knowledge of social media platforms, especially Twitter and Instagram, is an advantage.
• Excellent written and verbal communication skills in English; attention to detail is essential.
• Ability to work independently, adhere to deadlines, and manage priorities effectively.
• Demonstrated ability to take initiative, be resourceful, and manage multiple projects simultaneously.
• Prior experience supporting small‑to‑medium sized events or meetings is desirable.
• Interest in climate, energy, or environmental issues is a plus, though not required.

PHYSICAL DEMAND

The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this position successfully. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position within the described work environment.

Work is sometimes performed primarily in the office. The noise level in the work environment is usually quiet in office settings and moderate in other situations. Hours of employment may sometimes require working flexible and/or longer hours, including nights and weekends, when necessitated by projects. The job includes work‑related situations such as those involving challenging, important, urgent, time‑sensitive, or multiple matters.

This job description is intended to provide guidelines for job expectations and the employee’s ability to perform the position described. It is not intended to be construed as an exhaustive list of all duties, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and NRDC India expressly reserves the right to change this position description and/or assign tasks for the employee to perform, as NRDC India may deem appropriate.