Finance and Administrative Coordinator
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Job summary
UNDP India is seeking a Finance and Administrative Coordinator to provide financial management, administrative coordination and reporting for the ACE project in New Delhi. The role supports PMU activities, liaises with MeitY and other partners, and ensures timely, compliant project implementation.
The incumbent will oversee budget inputs and expenditures, procurement processes under PoPP, and travel arrangements, contributing to financial reporting and donor compliance.
Qualifications
- Strong financial, administrative and procurement experience in programme support and implementation.
- Experience using UNDP ERP systems for budget inputs and expenditure tracking.
- Ability to monitor expenditures and prepare financial reports.
- Experience coordinating with operations units and travel management.
Responsibilities
- Financial Management and Budget Support: implement project activities using UNDP ERP, track expenditures, and prepare timely financial reports.
- Procurement and Contract Management Support: assist with procurement plans, RFPs/RFQs, contracting and vendor onboarding under PoPP.
- Administrative Coordination and Operations Support: coordinate with Finance, Procurement, HR, Administration and Security units; support travel and logistics.
- Monitoring, Reporting and Audit Support: track progress, support audits and ensure compliance with donor requirements.
- Knowledge building: assist in training project personnel and disseminating financial and administrative knowledge.
Skills
Education
Tools
Job description
- Vacancy Type National Personnel Service Agreement
- Bureau Regional Bureau for Asia and the Pacific
- Contract Duration 1 Year with Possibility for extension
- Vacancy Timeline 2 Weeks
In Line With The Commitment To Safeguard Capacity And Support Personnel Already In The Organization, a Majority Of UNDP UNCDF/UNV Vacancies Are Advertised Using a Tiered Application Process Whereby
- Tier 0: UNDP/UNCDF/UNV IP staff holding permanent (PA) and fixed-term (FTA) appointments, whose posts will be abolished, or contracts will be terminated or not renewed during 2026.
- Tier 1: Other UNDP/UNCDF/UNV staff holding permanent (PA) and fixed-term (FTA) appointments
- Tier 2: UNDP/UNCDF/UNV staff holding temporary appointments (TA), personnel on regular PSA contracts, and Expert and Specialist UN Volunteers
- Tier 3 or no tier indicated: All other contract types from UNDP/UNCDF/UNV and other agencies, and other external candidates
- Job Identification 36396
- Posting Date 20/08/2026, 12:07
- Apply Before 04/09/2026, 04:59
- Job Schedule Full time
- Locations India
- Agency UNDP
- GradeNPSA-7
- Vacancy Type National Personnel Service Agreement
- Practice Area Effectiveness
- Bureau Regional Bureau for Asia and the Pacific
- Contract Duration 1 Year with Possibility for extension
- Vacancy Timeline 2 Weeks
In Line With The Commitment To Safeguard Capacity And Support Personnel Already In The Organization, a Majority Of UNDP UNCDF/UNV Vacancies Are Advertised Using a Tiered Application Process Whereby
- Tier 0: UNDP/UNCDF/UNV IP staff holding permanent (PA) and fixed-term (FTA) appointments, whose posts will be abolished, or contracts will be terminated or not renewed during 2026.
- Tier 1: Other UNDP/UNCDF/UNV staff holding permanent (PA) and fixed-term (FTA) appointments
- Tier 2: UNDP/UNCDF/UNV staff holding temporary appointments (TA), personnel on regular PSA contracts, and Expert and Specialist UN Volunteers
- Tier 3 or no tier indicated: All other contract types from UNDP/UNCDF/UNV and other agencies, and other external candidates
Please make note of the Tier(s) indicated in the vacancy title, if any, and ensure that you satisfy the eligibility to apply.
UNDP has been working in India since 1951 in almost all areas of human development. Together with the Government of India and development partners, we have worked towards eradicating poverty, reducing inequalities, strengthening local governance, enhancing community resilience, protecting the environment, supporting policy initiatives and institutional reforms, and accelerating sustainable development for all.
With projects and programmes in every state and union territory in India, UNDP works with national and subnational government, and diverse development actors to deliver people-centric results, particularly for the most vulnerable and marginalized communities. As the integrator for collective action on the Sustainable Development Goals (SDGs) within the UN system, we are committed to supporting the Government of India’s national development vision and priorities and accelerating the achievement of the SDGs for the people and the planet.
UNDP India’s New Country Programme (2023-2027) Builds On Our Prior Work And Aims To Provide An Integrated Approach To Development Solutions In Three Strategic Portfolios
- Strong, accountable and evidence-led institutions for accelerated achievement of the SDGs.
- Enhanced economic opportunities and social protection to reduce inequality, with a focus on the marginalized.
- Climate-smart solutions, sustainable ecosystems and resilient development for reduced vulnerability.
South-South cooperation, gender equality and social inclusion are promoted across the pillars. The programme is supported by a framework of renewed partnerships and blended finance solutions, strategic innovation and accelerator labs, and data and digital architecture.
You are invited to join a team of future-smart development professionals to support India in achieving the national and globally agreed goals. As part of the UNDP team, your focus will be to work with diverse stakeholders to find country-specific solutions that lead to sustainable development and reach those furthest behind first.
UNDP works across a wide range of sustainable development priorities, including systems and institutional strengthening, inclusive growth and sustainable livelihoods, as well as sustainable energy, environment, and resilience. Within UNDP, the Action for Climate and Environment (ACE) Unit is structured around key thematic areas: chemicals and circular economy, climate change adaptation and mitigation, disaster risk reduction, and natural resource management.
The project titled “Accelerating the transition to a circular economy in India’s electrical and electronic sector through sustainable, integrated approaches” is being implemented under the chemicals and circular economy vertical of the Action for Climate and Environment (ACE) Unit at UNDP. The project with funding by the Global Environment Facility (GEF) is being implemented by the Ministry of Electronics and Information Technology (MeitY) with support from UNDP.
The Project Is a Five-year Initiative And Aims To Integrate Circular Economy Principles In The Electrical And Electronic Sector By Implementing Measures Throughout The Entire Value Chain Of Products Till Their End-of-life (including Recycling And Disposal) Through The Proposed Interventions
- Strengthen the institutional mechanisms and develop knowledge-based interventions including design of innovative economic models
- Improve practices, systems and technologies for the EEE Manufacturing and its Supply Chain through prevention methods and socio-technical ESM models/pilots aimed for future replication.
- Improve the e-waste management ecosystem by deploying investments, prevention measures, infrastructures and technologies for POPs and UPOPs and heavy metals emissions/releases reduction in e-waste processing.
- Make information and knowledge accessible, raise awareness and build networks and partnerships to facilitate knowledge sharing among the EEE sector stakeholders, national and subnational Governments, and link national action to international/global programmes on e-waste.
The Finance and Administrative Coordinator will provide dedicated support to the Project Management Unit (PMU) and the UNDP Project Team to ensure effective financial management, administrative coordination, and reporting of all project activities in line with UNDP rules and procedures. The incumbent will support the implementation of operational, administrative, and financial commitments under the project, while facilitating coordination with MeitY, C-MET, and other partners. The role will also contribute to monitoring project expenditures and supporting reporting against project indicators to ensure timely and compliant implementation.
- Support the Project Manager and PMU in the implementation of project activities, including use of UNDP ERP systems for budget inputs, expenditure tracking, and timely processing of payments.
- Assist in monitoring project expenditures and ensure alignment with approved Annual Work Plans and budgets.
- Maintain financial records and support preparation of financial reports.
- Identify operational and financial challenges and flag to the Project Manager.
- Support the implementation of the project’s procurement plan in line with Annual Work Plans.
- Facilitate procurement processes, including preparation and advertisement of RFPs/RFQs, and support evaluation, contracting, and vendor onboarding in accordance with UNDP corporate procedures (PoPP).
- Ensure appropriate use of different contractual modalities and contract management.
- Track deliverables and payment milestones for vendors and consultants to ensure timely disbursement.
- Coordinate with UNDP operations units (Finance, Procurement, HR, Administration, and Security) to ensure smooth implementation & oversight of project activities and compliance with UNDP policies and procedures (POPP).
- Provide logistical and administrative support for organizing workshops, meetings, consultations, and training programmes.
- Facilitate travel arrangements and related administrative processes for PMU and project staff.
- Support tracking of project progress, including financial reporting and deliverables
- Assist in monitoring project implementation against results framework indicators
- Support project audits, reviews, and quality assurance processes as per UNDP and donor requirements, including quality assurance assessment during project implementation.
- Participate in training and organize briefings on internal procedures for the project personnel. Provide support to other capacity building activities, including to the design and delivery of tools, materials for workshops, or platforms that tap into the collective intelligence of communities and mobilize action.
- Provide support in the dissemination and sharing of relevant data and lessons learned within the project.
- Support compiling and systematizing project knowledge, products and tools as well as their wide distribution to partners.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Reporting To: Programme Analyst, NPSA 9, UNDP India
Reportees to this position (if applicable): NA
LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Thematic Area: Business Direction & Strategy
Name: Effective Decision Making
Definition: Take decisions in a timely and efficient manner in line with one's authority, area of expertise and resources and take into consideration potential wider implications.
Thematic Area: Business/ Project Management
Name: Knowledge Generation
Definition: Ability to research information and to turn it into useful knowledge, relevant for context, or responsive to a stated need. Ability to apply existing concepts to new situations, and to develop new concepts to generate workable solutions and new approaches. Knowledge of relevant concepts, conceptual models, and theories that can be useful in addressing new situations.
Definition: Ability to systematically monitor results of strategies, programmes, and activities with a view to make sure that they are being implemented effectively; Ability to provide managers and key stakeholders with regular feedback and reporting on the consistency or discrepancy between planned activities and programme management and results.
Ability to make independent judgement of the management and results of strategies, programmes and activities based on set criteria and benchmark, keeping in mind the needs and concerns of client, current and upcoming.
Knowledge and understanding of monitoring and evaluation frameworks, concepts, methodologies, systems, processes, and tools. Ability …
Name: Events management (including workshops, trainings and meetings)
Definition: Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.
- Secondary education is required.
- A university degree in Finance, Accounting, Business Administration, Economics or equivalent field will be given due consideration, but it is not a requirement.
- Minimum of 7 years (with secondary education) or 4 years (with bachelor’s degree) of relevant experience in finance, administration, procurement, and operations management related to programme support and implementation.
- Experience in finance, administration, accounting, or operational support, including application of financial rules, regulations, accounting procedures, and audit requirements.
- Experience providing logistical, administrative, and travel management support for project or programme implementation.
- Demonstrated experience in financial planning, budget monitoring, expenditure tracking, and ensuring compliance with Annual Work Plans (AWPs) project budgets and financial procedures.
- Demonstrated experience in financial and administrative management, including contract administration, financial record management, vendor management, invoice processing, and preparation of financial statements ,budget reports and supporting documentation.
- Demonstrated experience supporting procurement and contract management processes, including preparation and administration of Requests for Proposals (RFPs), Requests for Quotations (RFQs), purchase orders, and other procurement modalities.
- Demonstrated experience in providing financial and administrative support to multiple concurrent projects, while effectively coordinating with project stakeholders.
- Experience working in financial and / or administrative processes of Central and/or State Government departments, UN agencies, international organizations, or similar institutions.
- Fluency in English and Hindi is required.
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