Administrative Assistant

Amrita Vishwa Vidyapeetham; Kollam; On-site; INR 260,000 - 360,000; Full time

Job summary

Amrita Vishwa Vidyapeetham is seeking an Administrative Assistant - Academic Quality & Accreditation to support academic administration, accreditation documentation, quality assurance activities, and departmental record maintenance.

The role involves coordinating with faculty coordinators, the Department Chair, IQAC, and other administrative units to ensure NBA/NAAC/NIRF documentation and audits are systematically maintained, while handling sensitive records with confidentiality.

Qualifications

• Highly organized and detail-oriented Administrative Assistant for Academic Quality & Accreditation.
• Experience with documentation for NBA/NAAC/NIRF is desirable.
• Ability to coordinate with faculty, IQAC and administrative units.

Responsibilities

• The selected candidate will work closely with faculty coordinators, the Department Chair, IQAC, and other administrative units.
• A key responsibility will be the systematic maintenance of documentation required for NBA, IQAC, NAAC, NIRF, academic audits, and institutional reviews.
• Maintain and organize NBA criterion-wise documentation, supporting evidence, and academic records.
• Assist in collecting and compiling: Course files, Course Outcomes and CO-PO/PSO mapping, CO attainment reports, Question papers, answer keys, and sample answer scripts, Laboratory and project records, Student performance data, Internship, placement, and higher-study records, Faculty achievements, publications, FDPs, and research activities
• Maintain academic records such as course plans, timetables, attendance summaries, assessment details, result analysis, course completion reports, and class/course committee documents.
• Support routine departmental administration, notices, circulars, academic events, workshops, seminars, and related coordination activities.
• Ensure confidentiality and proper handling of institutional, faculty, student, and examination records.

Skills

Administrative support

Documentation management

Quality assurance

Accreditation processes

Job description

Job Summary

The School is seeking a highly organized and detail-oriented Administrative Assistant - Academic Quality & Accreditation to support academic administration, accreditation documentation, quality assurance activities, and departmental record maintenance.

Job category: Non-Teaching.

Responsibilities

• The selected candidate will work closely with faculty coordinators, the Department Chair, IQAC, and other administrative units.
• A key responsibility will be the systematic maintenance of documentation required for NBA, IQAC, NAAC, NIRF, academic audits, and institutional reviews.
• Maintain and organize NBA criterion-wise documentation, supporting evidence, and academic records.
• Assist in collecting and compiling: Course files, Course Outcomes and CO-PO/PSO mapping, CO attainment reports, Question papers, answer keys, and sample answer scripts, Laboratory and project records, Student performance data, Internship, placement, and higher-study records, Faculty achievements, publications, FDPs, and research activities
• Maintain academic records such as course plans, timetables, attendance summaries, assessment details, result analysis, course completion reports, and class/course committee documents.
• Support routine departmental administration, notices, circulars, academic events, workshops, seminars, and related coordination activities.
• Ensure confidentiality and proper handling of institutional, faculty, student, and examination records.

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