Administrative Assistant

Jobtailor; Hyderabad; On-site; INR 335,000 - 580,000; Full time

Job summary

Oliver Wyman in Hyderabad, India is seeking a detail-oriented Administrative Assistant to support 3–6 senior stakeholders across specialist teams. You will manage calendars, book travel, coordinate meetings, and handle expense reports, timesheets, and vendor invoices to ensure smooth operations.

The role emphasizes organization, confidentiality, proactive collaboration, and the ability to work both within a team and independently in a fast-paced professional services environment.

Qualifications

• Two years’ experience in a similar role.
• Experience in financial services, management consultancy and/or a professional services environment a plus.
• Positive and proactive while still being collaborative.
• Highly organized and detail-oriented; able to work within a team and independently.
• Professional, tactful and able to engage with colleagues at all levels.

Responsibilities

• Provide administrative support to 3–6 senior stakeholders from specialist teams.
• Book business travel and organize video conferences.
• Process expense reports, timesheets and vendor invoices.
• Plan external and internal meetings and events.
• Enter and update client contact data in CRM.
• Collaborate with other assistants to ensure seamless execution of duties.
• Coordinate team logistics and manage projects and client project timelines.
• Track issues, assist with resolutions and elevate as appropriate.
• Liaise with support functions including OS, HC, DTP, Finance and Events.
• Liaise with iProcurement to ensure payment to active vendors.
• Assist with project-group hotel bookings.
• Provide coverage for EAs who are out of the office.
• Provide short-term coverage for Principals and Partners during EA assignment transitions or onboarding.
• Coordinate team logistics and weekly vendor payments.
• Manage calendars, including accepting and declining meetings and resolving calendar conflicts.
• Identify and reserve meeting spaces.
• Review scheduled meetings to ensure accurate logistics and avoid back-to-back dial-ins.
• Handle ad hoc administrative requests, including administrative support for RFPs and tender responses.

Skills

Calendar Management

Expense Reporting

Project Coordination

Communication Skills

Problem-Solving Ability

Tools

CRM Data Entry

Vendor Invoice Processing

Meeting Coordination

Travel Booking

Timesheet Management

Event Planning

Project Management

Logistics Coordination

RFP Support

Job description

• Provide administrative support to 3–6 senior stakeholders from specialist teams
• Book business travel and organize video conferences
• Process expense reports, timesheets and vendor invoices
• Plan external and internal meetings and events
• Enter and update client contact data in CRM
• Collaborate with other assistants to ensure seamless execution of duties
• Coordinate team logistics and manage projects and client project timelines
• Track issues, assist with resolutions and elevate as appropriate
• Liaise with support functions including OS, HC, DTP, Finance and Events
• Liaise with iProcurement to ensure payment to active vendors
• Assist with project-group hotel bookings
• Provide coverage for EAs who are out of the office
• Provide short-term coverage for Principals and Partners during EA assignment transitions or onboarding
• Coordinate team logistics and weekly vendor payments
• Manage calendars, including accepting and declining meetings and resolving calendar conflicts
• Identify and reserve meeting spaces
• Review scheduled meetings to ensure accurate logistics and avoid back-to-back dial-ins
• Handle ad hoc administrative requests, including administrative support for RFPs and tender responses

Requirements

• At least two years’ experience of working in a similar role
• Experience in financial services, management consultancy and/or a professional services environment a plus
• Positive and proactive while still being collaborative
• Highly organized and detail-oriented; able to work within a team and independently
• Professional, tactful and able to engage with colleagues at all levels
• Problem-solving ability
• Strong service focus
• Excellent communication and negotiation skills
• Ability to maintain and respect confidentiality
• Ability to think strategically and contribute to development of departmental model
• Ability to manage heavy work volume and meet deadlines in a fast-paced environment
• Ability to undertake projects and produce quality, timely results
• Self-starter with strong initiative and ability to work with little guidance
• Ability to juggle several tasks, prioritize and manage time
• Methodical, organized and excellent attention to detail
• Flexible, hardworking, cost-conscious and results-driven
• Commitment to Oliver Wyman and contribution to company culture

Core Competencies

Demonstrates strong organizational and administrative capabilities, with expertise in managing calendars, coordinating logistics, and providing support to senior stakeholders. Proficient in handling financial processes and maintaining confidentiality while delivering quality results in a fast-paced environment.

Highest-signal resume keywords

• Calendar Management
• Expense Reporting
• Project Coordination
• Communication Skills
• Problem-Solving Ability

Hard Skills

• Administrative Support
• CRM Data Entry
• Vendor Invoice Processing
• Meeting Coordination
• Travel Booking
• Timesheet Management
• Event Planning
• Project Management
• Logistics Coordination
• RFP Support

Soft Skills

• Detail-Oriented
• Proactive
• Collaborative
• Professionalism
• Service Focus

Industry Keywords

• Financial Services
• Management Consultancy
• Professional Services
• Confidentiality
• Strategic Thinking