Administration Officer

TeamLease; Chennai District; On-site; INR 600,000 - 900,000; Full time

Job summary

TeamLease in Chennai seeks an EHS, CSR, and Administrative Coordinator to support ISO 14001/45001, regulatory compliance, and CSR initiatives. You will manage records, audits, training, and stakeholder communications within a corporate environment.

The role emphasizes documentation, data reporting, and coordination of safety inspections, incident tracking, budgets, and travel logistics, focusing on compliance and continuous improvement.

Qualifications

• Bachelor's degree in a related field or equivalent.
• Diploma or certification in safety management or ISO standards preferred.
• Graduation with relevant EHS/CSR/administrative exposure considered.

Responsibilities

• Support implementation and maintenance of EHS systems (ISO 14001 & ISO 45001).
• Monitor compliance with local regulations, policies, and customer EHS requirements.
• Coordinate safety inspections, risk assessments, and audits.
• Maintain EHS records, permits, licenses, and statutory docs.
• Track incidents, near misses, injuries, and corrective actions.
• Organize safety training, toolbox talks, drills, and awareness programs.
• Assist in accident investigations and incident reporting.
• Monitor waste management and sustainability initiatives.
• Support emergency preparedness and response activities.
• Prepare monthly EHS performance reports and dashboards.
• Coordinate CSR projects with NGOs, government bodies, and communities.
• Monitor CSR budgets, expenditures, and impact assessments.
• Maintain CSR documentation and compliance records.
• Support employee volunteering and welfare initiatives.
• Ensure CSR activities align with sustainability goals and legal requirements.
• Manage departmental records, meetings, agendas, and minutes.
• Coordinate vendor documentation, contracts, and service requests.
• Track budgets, invoices, and payments; maintain training matrices.
• Generate management reports and support audits and reviews.

Skills

Regulatory knowledge

CSR and sustainability

Documentation

Microsoft Office

Communication

Organization

Data analysis

Attention to detail

Problem solving

Education

Bachelor's Degree in Environmental Science/Engineering/OSH/BA

Diploma/Certification in Safety Management/NEBOSH/ISO 14001/ISO 45001

Any Graduation with relevant experience

Tools

Microsoft Office Suite

Job description

Key Responsibilities

Environmental Health & Safety (EHS)

• Support implementation and maintenance of EHS Management Systems (ISO 14001 & ISO 45001).
• Monitor compliance with local regulations, company policies, and customer EHS requirements.
• Coordinate workplace safety inspections, risk assessments, and safety audits.
• Maintain EHS records, permits, licenses, and statutory documentation.
• Track incidents, near misses, injuries, and corrective action closures.
• Organize safety training, toolbox talks, emergency drills, and awareness programs.
• Assist in accident investigations and preparation of incident reports.
• Monitor waste management, environmental performance, and sustainability initiatives.
• Support emergency preparedness and response activities.
• Prepare monthly EHS performance reports and dashboards.

Corporate Social Responsibility (CSR)

• Coordinate CSR projects and community engagement programs.
• Liaise with NGOs, government agencies, educational institutions, and local communities.
• Monitor CSR budgets, expenditures, and project implementation status.
• Maintain CSR documentation, reports, and compliance records.
• Collect data and prepare CSR impact assessment reports.
• Support employee volunteering and social welfare initiatives.
• Ensure CSR activities align with company sustainability goals and legal requirements.

Administrative Coordination

• Manage departmental records, files, presentations, and correspondence.
• Schedule meetings, prepare agendas, and maintain minutes of meetings.
• Coordinate vendor documentation, contracts, and service requests.
• Track department budgets, invoices, purchase requisitions, and payments.
• Maintain training matrices and employee participation records.
• Generate periodic management reports and presentations.
• Support audits, inspections, and management review meetings.
• Coordinate travel arrangements, visitor management, and logistics when required.

Qualifications

• Bachelor's Degree in Environmental Science, Engineering, Occupational Health & Safety, Business Administration, or related field.
• Diploma/Certification in Safety Management, NEBOSH, ISO 14001, ISO 45001, or equivalent preferred.
• Any Graduation with such experiences will also be considered .

Experience

• 2 to 5 years of experience in EHS, CSR, Administration, or related functions.
• Experience in manufacturing, industrial, corporate, or service environments preferred.

Required Skills

• Knowledge of EHS regulations and standards.
• Understanding of CSR and sustainability programs.
• Strong documentation and report-writing skills.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word).
• Good communication and stakeholder management skills.
• Strong organizational and multitasking abilities.
• Data analysis and presentation skills.
• Attention to detail and problem-solving capability.

Key Performance Indicators (KPIs)

• EHS compliance score.
• Completion of safety audits and corrective actions.
• Incident and injury rate reduction.
• Training completion percentage.
• CSR project execution and impact.
• Timely submission of statutory and management reports.
• Documentation accuracy and audit readiness.
• Budget and administrative process efficiency.