Administration Manager

Neptunus Power; Navi Mumbai; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Neptunus Power in Navi Mumbai is seeking an Administrative Manager to lead all administrative functions and establish best practices across the organization. You will work with senior leaders to formulate policies that support business growth and create a Great Place to Work culture.

The role requires driving compliance, managing budgets and assets, coordinating with external vendors, and steering corporate activities such as travel, insurance, and events to ensure smooth operations.

Qualifications

• Oversee and optimize administrative operations to support business objectives.
• Lead budget planning, travel expenses, asset upkeep and renewals.
• Collaborate with legal and compliance teams to ensure regulatory adherence.

Responsibilities

• Direct the administrative department and allocate resources, including third-party vendors.
• Monitor performance and implement corrective actions to improve efficiency.
• Drive ISO 9001/41000 certification initiatives and audits with cross-functional teams.
• Manage travel policies, asset inventory, vendor contracts and renewals.
• Ensure safety, security protocols and coordination with government authorities when needed.

Skills

Administrative leadership

Budget management

Vendor management

Policy development

Regulatory compliance

Job description

• The purpose of this role will be to drive the entire administrative functions of the organization by establishing best admin processes and practices.
• Administrative Manager must be able to prioritize tasks and is expected to provide flawless administrative support to achieve business objectives.
• This position expected to work closely with the Organization’s leaders formulating and implementing administrative strategies and policies to make Neptunus a Great Place to Work

Key Results (What will I be accountable for?)

• Deliver 2+ high-impact projects
• Digital Initiatives & Employer Branding Collaborate with the Digital Marketing team to conduct research and analytics for employer branding campaigns, enhancing online presence and talent attraction globally.
• Global Workforce Mobility & Compliance Projects Spearhead projects supporting workforce mobility, including alternative visa pathways, e-migration solutions.
• CSR, Sustainability projects Lead Corporate Social Responsibility (CSR) and Sustainability initiatives aligned with organizational values, embedding a culture of continual improvement and social impact.
• Certification and Renewals : Drive ISO 9001/41000 certification management through cross-functional collaboration in Audits, Improvement projects to make us a world class company.

Admin Management: Oversee all aspects of Administrative task and overall processes to ensure effective operations for all key aspects

• Supervising and guiding the executive team in carrying out day to day activity to the administrative department while allocating resources (including 3rd party contractor).
• Monitoring overall departmenta performance and implementing corrective actions as needed.
• Budget Management: Manage travel budgets and admin expenses, Asset upkeep and renewal including cost analysis, budget allocation, and expense tracking to optimize expenditure.
• Supervise and intervene on the annual calendar for all types of policies and licenses.
• Handle legal cases. Work closely with a lawyer and attain court dates if required as a company representative.
• Inventory Oversight: Supervise asset inventory, tracking equipment, furniture, and tech.
• Vendor Relations: Handle vendor interactions for maintenance, repairs, and warranties.
• AMC - Negotiating the best AMC deals and services.
• Compliance Assurance: Ensure adherence to regulatory and internal asset management standards.
• Plan asset lifecycle for optimal value. Manage Scrap disposal.
• Work on streamlining Travel policies and procedures in alignment with organizational objectives and compliance standards.
• Oversee the execution of travel plans, including bookings, itineraries, and transportation arrangements, ensuring compliance with established policies.
• Enable new avenues to get best insurances and services according to compliances
• Conceptualizing event themes, Entire end to end programme management, managing logistics, and overseeing effective and impact of the event and continual improvement year over year. marketing efforts for the internal stakeholders.

Drive 100% compliances & ensure zero lapses in security in entire premises.

• Liaison with local govt agencies such as Police, MiDC, Pollution Control Board, NSIC etc Handle audit by their representative.
• Creating safety protocols / Identifying and mitigating risks.
• Developing emergency response plans and implementing security measures.
• Ensuring compliance and training and Collaborating with authorities when needed.
• Checkpoints - Fire extinguishers, CCTV cameras and Alarm Sensors are always in working condition.
• Regular Training life safety, facility and fire drill and inspection of the security staff.