Administration Assistant

Grundfos; Chennai District; On-site; INR 450,000 - 750,000; Full time

Job summary

Grundfos in India invites you to join as Administration Assistant, driving day-to-day workplace operations across facilities, security, housekeeping, vendor management, and employee services to maintain a safe, efficient, and engaging work environment.

You will collaborate with HR, Finance, IT, EHS, Procurement, and Security teams to deliver effective administration services, while supporting audits, governance, and continuous improvements in a diverse, inclusive culture.

Qualifications

• Graduation in any discipline with 3–8 years in Facilities & Administration.
• Experience in housekeeping, security operations, canteen services, and vendor governance.
• Strong MIS reporting, data analysis, and dashboard management.
• Experience coordinating corporate events, audits, and cross-functional stakeholders.
• Good communication, problem-solving, and customer-service skills.

Responsibilities

• Managing workplace operations including housekeeping, security, access control, canteen services, and seating allocation to ensure high service standards.
• Overseeing vendor management, SLA performance, contract renewals, invoice validation, and commercial documentation in collaboration with Procurement and Finance.
• Coordinating corporate events, town halls, leadership meetings, and visitor arrangements.
• Preparing MIS reports and dashboards, analyzing operational data, and identifying opportunities for process improvement and cost optimization.
• Supporting ISO documentation, internal and external audits, statutory licenses, and regulatory compliance activities.
• Collaborating with HR, Finance, IT, EHS, Procurement, and Security teams to deliver effective administration services and continuous improvements.

Skills

Vendor management

MIS reporting

Data analysis

Dashboard management

Communication skills

Problem solving

Customer service

Education

Graduate degree

Tools

MS Excel

Dashboard software

Job description

Are you passionate about creating exceptional workplace experiences through seamless facility operations and administration? Join our mission to pioneer smarter water solutions that reduce energy use and improve lives.

As our new Administration Assistant, you will drive day-to-day workplace operations across facilities, security, housekeeping, vendor management, and employee services to ensure a safe, efficient, and engaging work environment. You will be part of an inclusive culture that values growth, well-being, and collaboration.

What you will be doing

As part of the Workplace & Administration team, you will enhance operational excellence and employee experience across the facility. Your responsibilities will include:

• Managing workplace operations including housekeeping, security, access control, canteen services, and seating allocation to ensure high service standards.
• Overseeing vendor management, SLA performance, contract renewals, invoice validation, and commercial documentation in collaboration with Procurement and Finance.
• Coordinating corporate events, town halls, leadership meetings, and visitor arrangements.
• Preparing MIS reports and dashboards, analyzing operational data, and identifying opportunities for process improvement and cost optimization.
• Supporting ISO documentation, internal and external audits, statutory licenses, and regulatory compliance activities.
• Collaborating with HR, Finance, IT, EHS, Procurement, and Security teams to deliver effective administration services and continuous improvements.

What makes you a great fit

You are a detail-oriented administration professional with strong organizational and vendor management skills and a passion for delivering excellent workplace services.

We imagine you have:

• A graduate degree in any discipline with 3-8 years of experience in Facilities & Administration, Workplace Management, or Corporate Administration.
• Experience managing housekeeping, security operations, canteen services, and vendor governance.
• Strong skills in MIS reporting, data analysis, and dashboard management.
• Experience coordinating corporate events, audits, and cross-functional stakeholders.
• Good communication, problem-solving, and customer-service skills.

We believe diversity helps us see opportunities others may miss. We encourage applications from candidates of all backgrounds, experiences, and abilities. As part of our hiring process, final candidates may be required to complete a background check in accordance with local laws and regulations.

Grundfos is one of the world’s leading water technology companies with more than 19.000 employees in 60+ countries all over the world. Our skills commit us to pioneering solutions to the world’s water and climate challenges and improve the quality of life for people. We dare to do things that others cannot or dare not do, as we believe innovation is not only a business opportunity, but an obligation. And what really matters to us is not short term profit, but the impact we make. By becoming part of our united powerful team, you too can drive this change no matter your role.

An inclusive team

We believe that the key to a work environment, where employees thrive and grow, is our ability to celebrate and value our differences in background, experiences and perspectives. In our recruitment process we welcome all professional people without consideration of age, colour, gender identity, national origin, physical or mental disability, ethnicity or religion.