Admin Executive Procurement & Invoicing and Facilities

Sunbrilo Technology; Pune District; On-site; INR 279,000 - 446,000; Full time

Job summary

Sunbrilo Technology in Pune's Kalyani Nagar invites applications for an Admin Executive Procurement & Invoicing and Facilities. The role covers daily procurement activities, invoicing, vendor coordination, and office facilities management.

You will raise PR/PO/GPR, track orders, ensure timely invoicing, maintain records in Excel/ERP, supervise security and housekeeping, and support HR/Admin tasks. Graduate with 1–3 years in procurement/admin required; MS Office skills essential; two-wheeler

Qualifications

• Graduate in any discipline.
• Working knowledge of MS Office (Excel, Word, Email).
• 1–3 years of procurement / admin / invoicing experience.
• Not more than 35 years old.
• Must have two-wheeler for local vendor coordination.

Responsibilities

• Raise request for PR/PO and GPR (Goods Purchase Requisition) as per departmental requirements.
• Handle daily procurement activities and coordinate with vendors.
• Track and maintain purchase orders, invoices, and delivery records.
• Ensure timely invoicing and documentation for accounts processing.
• Maintain procurement data and reports in Excel or ERP system.
• Follow up with vendors for quotation, delivery, and payment status.
• Maintain proper records and filing of procurement documents.
• Some knowledge of SAP.
• Coordinate housekeeping and office cleanliness.
• Supervise security staff and facility-related activities.
• Support employee engagement initiatives and office events.
• Ensure proper maintenance of office infrastructure and utilities.
• Handle visitor management and general office administration.
• Coordinate with vendors for facility maintenance and services.
• Support HR/Admin in day-to-day operational tasks.

Skills

MS Office

Excel

Word

Email

Education

Graduate in any discipline

Tools

SAP

Job description

Designation: Admin Executive Procurement & Invoicing and Facilities

Location: Kalyani Nagar _ Pune

Exp: 0.6 2 Year

Role Purpose:

To manage daily procurement activities, raise GPR, coordinate vendor purchases, and ensure smooth invoicing and documentation as well as manage office facilities, employee engagement support, and general administration activities

Key Responsibilities:

• Raise request for PR/PO and GPR (Goods Purchase Requisition) as per departmental requirements
• Handle daily procurement activities and coordinate with vendors
• Track and maintain purchase orders, invoices, and delivery records
• Ensure timely invoicing and documentation for accounts processing
• Maintain procurement data and reports in Excel or ERP system
• Follow up with vendors for quotation, delivery, and payment status
• Maintain proper records and filing of procurement documents
• Some knowledge of SAP
• Coordinate housekeeping and office cleanliness
• Supervise security staff and facility-related activities
• Support employee engagement initiatives and office events
• Ensure proper maintenance of office infrastructure and utilities
• Handle visitor management and general office administration
• Coordinate with vendors for facility maintenance and services
• Support HR/Admin in day-to-day operational tasks

Qualification:

• Graduate in any discipline
• Working knowledge of MS Office (Excel, Word, Email)

Experience:

• 1–3 years’ experience in procurement / admin / invoicing role

Age Criteria:

• Not more than 35 years

Other Requirements:

Must have two-wheeler for local vendor coordination