Admin Executive

Sakar Robotics Pvt Ltd; Pune District; On-site; INR 300,000 - 450,000; Full time

Job summary

Sakar Robotics Pvt Ltd is seeking a proactive Admin Executive to manage daily office administration and ensure smooth workplace operations. The role requires hands-on, organized and responsive individuals who can take ownership of administrative tasks in a fast-paced startup setting.

You will coordinate with vendors, supervise support staff, manage inventories, and assist with HR/Admin needs while maintaining records and ensuring safety and cleanliness of the office.

Qualifications

• Ownership mindset and accountability in daily admin tasks.
• Clear and proactive communication with teams and vendors.
• Strong coordination and follow-up to ensure timely completion of duties.
• Ability to multitask and prioritize in a fast-paced startup environment.
• Attention to detail in maintaining documentation and records.
• Experience with record-management and basic office admin tools.

Responsibilities

• Manage day-to-day office administration and ensure smooth functioning of the workplace.
• Coordinate with vendors for housekeeping, maintenance, pantry, stationery and other office requirements.
• Supervise housekeeping and support staff and ensure tasks are completed on time.
• Maintain office supplies, assets and inventory records.
• Coordinate procurement and follow up with vendors for quotations, deliveries and invoices.
• Maintain AMC records, repairs, maintenance schedules and office-related documentation.
• Handle courier, dispatch, visitor management and general office coordination.
• Coordinate employee travel, accommodation and local transportation whenever required.
• Support meeting, event and internal activity arrangements.
• Track administrative expenses, bills and supporting documents and coordinate with the Finance team.
• Support onboarding/offboarding activities related to workspace, assets and administrative requirements.
• Ensure office cleanliness, safety, discipline and readiness at all times.
• Identify day-to-day operational issues proactively and ensure timely closure.
• Support HR and other teams with administrative requirements as needed.

Skills

Ownership mindset

Communication

Coordination

Multitasking

Attention to detail

Record-management

Tools

MS Office

Google Workspace

Excel

Job description

We founded Sakar Robotics to collapse fragmented point solutions into a single extensible mobile manipulation platform. Traditional automation requires bespoke integration per workflow-slow to deploy, rigid to evolve. We built a composable stack where perception, autonomy, manipulation and orchestration cooperate natively.

Guided by field feedback across regulated, high-mix and throughput-critical domains, we iterate on production reality-not lab abstractions-building durable leverage for customers.

Our mission is to deliver a unified robotics platform that can be rapidly configured to execute diverse workflows-reducing time-to-value, elevating safety, and embedding continuous improvement loops into daily operations.

Role Summary

We are looking for a proactive and responsible Admin Executive to manage day-to-day office administration and ensure smooth workplace operations. The role requires someone who is hands-on, organized, responsive, and comfortable taking ownership of administrative tasks in a fast-paced environment.

Key Responsibilities:

• Manage day-to-day office administration and ensure smooth functioning of the workplace.


• Coordinate with vendors for housekeeping, maintenance, repairs, pantry, stationery and other office requirements.


• Supervise housekeeping and support staff and ensure tasks are completed on time.


• Maintain office supplies, consumables, assets and inventory records.


• Coordinate procurement and follow up with vendors for quotations, deliveries and invoices.


• Maintain records of AMCs, repairs, maintenance schedules and office-related documentation.


• Handle courier, dispatch, visitor management and general office coordination.


• Coordinate employee travel, accommodation and local transportation whenever required.


• Support meeting, event and internal activity arrangements.


• Track administrative expenses, bills and supporting documents and coordinate with the Finance team.


• Support employee onboarding/offboarding activities related to workspace, assets and administrative requirements.


• Ensure office cleanliness, safety, discipline and readiness at all times.


• Identify day-to-day operational issues proactively and ensure timely closure.


• Support HR and other teams with administrative requirements as needed.

Must-Have Skills:

• Strong ownership and execution mindset.


• Good communication and interpersonal skills.


• Strong coordination and follow-up abilities.


• Vendor management and basic negotiation skills.


• Ability to multitask and prioritize effectively.


• Good knowledge of MS Office / Google Workspace.


• Basic Excel and record-management skills.


• Attention to detail and ability to maintain accurate documentation.


• Ability to work independently in a fast-paced startup environment.

Soft Skills:

• Strong communication and coordination


• Ownership and accountability


• Problem-solving and proactive approach


• Adaptability in a fast-paced environment

What We Value:

Team collaboration and positive attitude At Sakar, we value people who take ownership, act with discipline, collaborate effectively, keep learning, and focus on getting things done. We are looking for someone who proactively identifies what needs attention and takes responsibility for driving it to closure.

We're excited to meet passionate people who love taking ownership and growing fast!