Admin Associate

Zand; Pune District; On-site; INR 400,000 - 800,000; Full time

Job summary

Zand in Pune, Maharashtra seeks an Admin Executive to support our development and programs teams. The role covers grants administration, donor relations, data entry, community engagement, event logistics, and general office support for ongoing programs and reporting.

Ideal candidates have 3–5 years of administrative experience, a high school diploma or higher, and strong communication and organizational skills.

Qualifications

• 3–5 years of relevant administrative experience.
• Experience with grants administration or nonprofit fundraising is a plus.
• Strong communication, organization and data-management skills.

Responsibilities

• Provide administrative support for department programs and grants management.
• Handle grant notifications, agreements and deadlines tracking.
• Respond to inquiries about volunteering, programs and services.
• Update program information on website and collateral; manage social media.

Skills

Administrative support

Grant management

Donor relations

Communication

Data entry

Event coordination

Research

Database maintenance

Public engagement

Clerical duties

Education

High School Diploma

Bachelor's Degree

Job description

Years of experience: 3 to 5

Salary Range: INR 400000 to 800000 (Annual)

Position description: This full-time position engages the team member in all aspects of the company includingcommunity engagement, communication, volunteer coordination, donor and Board of Director relations, data entry, and the providing of high-level support to the organization's Director of Development and Director of Programs and Operations. In addition, this position is designed to serve as support for the three core programs that make up the organization.

Primary Responsibilities:

• Responsible for all administrative support functions related to the department’s programs and grants management
• Perform grant management duties for all programs including award notifications, grant agreements and maintaining schedule of the grantees reporting deadlines.
• Responds to general requests for information about volunteering, programs and services, and in-kind donations. This includes responding to general emails and phone calls
• Assists in updating program information on organization’s website, program collateral, and social media outlets
• Coordinates logistics for the department’s in-office meetings and community events including scheduling, venue arrangements, set-up, equipment needs, refreshments, materials, invitation and RSVP
• Assists in researching community issues and organizations to support grantmaking and community involvement work and advising Foundation Fundholders’ on charitable giving options
• Maintain databases of nonprofit and community contacts to ensure they are upto-date
• Assists in preparing meeting materials for committee and Board meetings
• Serves as a representative at public events such as hosting informational booths
• Performs general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing

Additional Responsibilities:

Reporting Team

• Reporting Designation: Admin Executive (CMU04AE)
• Reporting Department: Administration (CMU04)
  
• Category: High School Diploma/General Education, Bachelor's Degree
  
• Field specialization: Educational Leadership and Administration