Accounts Payable Associate

Zoho; Bengaluru; Hybrid; INR 480,000 - 600,000; Full time

Job summary

Embark Services Private Limited is hiring an Accounts Payable Associate in Bengaluru, India, to support the Accounts Payable function through accurate and timely processing of invoices, payments, vendor information and related transactions. This role is based in Bengaluru, India.

Working under the direction of the Accounts Payable Manager, the role performs assigned Accounts Payable activities in accordance with established service levels, approval requirements, internal controls and operating

Qualifications

• Bachelor’s degree in Accounting, Finance, Commerce, Business Administration or a related field is preferred.
• Two or more years of experience in Accounts Payable, shared services, accounting operations or a related transactional finance role; experience in a high-volume environment is preferred.
• Working knowledge of core Accounts Payable processes, including invoice processing, payment workflows, vendor maintenance, exception handling and period-end activities.
• Experience using an ERP or Accounts Payable platform; Oracle Fusion experience is preferred.
• Strong attention to detail and ability to process large volumes of transactions accurately and within established deadlines.
• Basic understanding of internal controls, approval requirements and segregation-of-duties concepts within an Accounts Payable environment.
• Strong organizational and time-management skills, with the ability to manage multiple work queues, deadlines and competing priorities.
• Proficiency in Microsoft Excel and other standard Microsoft Office applications; experience using Excel for reconciliations, research and transaction analysis is preferred.
• Clear written and verbal communication skills in business English, with the ability to communicate effectively with internal stakeholders and external vendors across time zones.
• Service-oriented approach to supporting property teams, corporate stakeholders and vendors while maintaining appropriate control and documentation standards.
• Ability to work effectively within established procedures and review requirements, exercise sound judgment in resolving routine issues, and proactively escalate exceptions.
• Experience within real estate, property management, hospitality, shared services or another high-volume multi-entity organization is preferred but not required.

Responsibilities

• Process high volumes of invoices and other payment requests accurately and timely.
• Review invoice and payment information for completeness and accuracy, identify discrepancies or exceptions, and resolve routine issues or escalate them to the Accounts Payable Manager as appropriate.
• Support payment execution activities, including preparation and validation of approved payments, research of returned or rejected payments and resolution of assigned payment exceptions.
• Maintain vendor records and support vendor onboarding activities, including collection and validation of required documentation and adherence to established vendor master data procedures.
• Respond to Accounts Payable inquiries from property teams, corporate stakeholders and external vendors, providing timely and service-oriented resolution in accordance with established procedures.
• Monitor assigned invoice queues, aging items and unresolved exceptions, proactively following up on required approvals, missing information and other items that could delay processing or payment.
• Support period-end Accounts Payable activities, including account reconciliations, outstanding-item research, accrual support and other close-related deliverables as assigned.
• Maintain complete and organized transaction documentation and audit trails in accordance with company policies, internal control requirements and established record-retention standards.
• Perform assigned Accounts Payable controls and procedures, including adherence to approval authorities, segregation-of-duties requirements and other elements of the internal control framework.
• Collaborate with Accounting and other internal teams to research and resolve invoice, vendor, payment and accounting discrepancies.
• Identify recurring processing issues and opportunities to simplify workflows, reduce manual effort and improve transaction accuracy, and communicate improvement opportunities to the Accounts Payable Manager.
• Maintain proficiency in Accounts Payable systems, Oracle Fusion, Excel and other tools used to process, research and report Accounts Payable activity.
• Work from the Bengaluru office under the hybrid working model, with working hours aligned to provide meaningful daily overlap with US business hours; flexibility is expected during month-end close and peak processing cycles.
• Perform other projects and responsibilities as assigned.

Skills

Attention to detail

Communication skills

Time management

Organizational skills

Problem solving

Education

Bachelor's degree in Accounting/Finance/Commerce

Tools

Oracle Fusion

Excel

Job description

Embark Services Private Limited | Full time

We are seeking an Accounts Payable Associate tosupport the Accounts Payable function through the accurate and timelyprocessing of invoices, payments, vendor information and related transactions.This role is based in Bengaluru, India.

Working under the direction of the Accounts Payable Manager,the role performs assigned Accounts Payable activities in accordance withestablished service levels, approval requirements, internal controls andoperating procedures.

The Accounts Payable Associate works closely with propertyteams, corporate functions, vendors and other members of the Accountingorganization to resolve routine issues, maintain accurate records and support ahigh-volume Accounts Payable operation. The role is expected to identifyexceptions promptly, maintain complete supporting documentation and escalatematters requiring additional review or judgment.

Primary Role

• Processhigh volumes of invoices and other payment requests accurately and timely,ensuring appropriate coding, supporting documentation, approvals andcompliance with established Accounts Payable procedures.
  
• Reviewinvoice and payment information for completeness and accuracy, identifydiscrepancies or exceptions, and resolve routine issues or escalate themto the Accounts Payable Manager as appropriate.
  
• Supportpayment execution activities, including preparation and validation ofapproved payments, research of returned or rejected payments andresolution of assigned payment exceptions.
  
• Maintainvendor records and support vendor onboarding activities, includingcollection and validation of required documentation and adherence toestablished vendor master data procedures.
  
• Respondto Accounts Payable inquiries from property teams, corporate stakeholdersand external vendors, providing timely and service-oriented resolution inaccordance with established procedures.
  
• Monitorassigned invoice queues, aging items and unresolved exceptions,proactively following up on required approvals, missing information andother items that could delay processing or payment.
  
• Supportperiod-end Accounts Payable activities, including account reconciliations,outstanding-item research, accrual support and other close-relateddeliverables as assigned.
  
• Maintaincomplete and organized transaction documentation and audit trails inaccordance with company policies, internal control requirements andestablished record-retention standards.
  
• Performassigned Accounts Payable controls and procedures, including adherence toapproval authorities, segregation-of-duties requirements and otherelements of the internal control framework.
  
• Collaboratewith Accounting and other internal teams to research and resolve invoice,vendor, payment and accounting discrepancies.
  
• Identifyrecurring processing issues and opportunities to simplify workflows,reduce manual effort and improve transaction accuracy, and communicateimprovement opportunities to the Accounts Payable Manager.
  
• Maintainproficiency in Accounts Payable systems, Oracle Fusion, Excel andother tools used to process, research and report Accounts Payableactivity.
  
• Workfrom the Bengaluru office under the hybrid working model, with workinghours aligned to provide meaningful daily overlap with US business hours;flexibility is expected during month-end close and peak processing cycles.
  
• Performother projects and responsibilities as assigned.
  

Requirements

QUALIFICATIONS & SKILLS

• Bachelor’sdegree in Accounting, Finance, Commerce, Business Administration or arelated field is preferred.
  
• Twoor more years of experience in Accounts Payable, shared services,accounting operations or a related transactional finance role; experiencein a high-volume environment is preferred.
  
• Workingknowledge of core Accounts Payable processes, including invoiceprocessing, payment workflows, vendor maintenance, exception handling andperiod-end activities.
  
• Experienceusing an ERP or Accounts Payable platform is required; OracleFusion experience is preferred.
  
• Strongattention to detail and demonstrated ability to process large volumes oftransactions accurately and within established deadlines.
  
• Abilityto review supporting documentation, identify discrepancies and resolveroutine issues while escalating matters requiring additional judgment orapproval.
  
• Basicunderstanding of internal controls, approval requirements andsegregation-of-duties concepts within an Accounts Payable environment.
  
• Strongorganizational and time-management skills, with the ability to managemultiple work queues, deadlines and competing priorities.
  
• Proficiencyin Microsoft Excel and other standard Microsoft Officeapplications; experience using Excel for reconciliations, research andtransaction analysis is preferred.
  
• Clearwritten and verbal communication skills in business English, with theability to communicate effectively with internal stakeholders and externalvendors across time zones.
  
• Service-orientedapproach to supporting property teams, corporate stakeholders and vendorswhile maintaining appropriate control and documentation standards.
  
• Abilityto work effectively within established procedures and review requirements,exercise sound judgment in resolving routine issues, and proactivelyescalate exceptions.
  
• Experiencewithin real estate, property management, hospitality, shared servicesor another high-volume multi-entity organization is preferred but notrequired.