Accounts Payable Analyst

Deluxe; Bengaluru; On-site; INR 400,000 - 700,000; Full time

Benefits offered by this job

Team player

Agile & shifts

SOX awareness

Job summary

Deluxe is seeking an Analyst - Accounts Payable to manage vendor invoices, perform essential matching, and ensure timely payments. You will collaborate with procurement and vendor teams to resolve discrepancies and support month-end close.

The role requires 1–2 years in AP, familiarity with SAP, and strong communication skills within a fast-paced shared services environment in Bengaluru.

Qualifications

• Bachelor's degree in Commerce, Accounting, Finance, or related field.
• 1–2 years of experience in accounts payable or invoice processing.
• Working knowledge of SAP preferred.
• Familiarity with invoice workflow tools and OCR is an advantage.
• Strong understanding of AP controls and tax compliance (GST, TDS in India).
• Good communication and cross-functional collaboration skills.

Responsibilities

• Timely processing of vendor invoices per company policies.
• Perform 2-way/3-way matching of invoices with PO and GR.
• Obtain necessary approvals before posting invoices.
• Monitor and resolve invoice discrepancies with procurement and vendors.
• Execute weekly/monthly vendor payments via bank transfers or checks.
• Maintain vendor master data accuracy with vendor master team.
• Ensure adherence to payment terms and avoid duplicates/late fees.
• Reconcile vendor statements and address unpaid invoice queries.
• Handle payments inquiries and invoice status inquiries.
• Support month-end close with accruals, reports, and reconciliations.
• Assist audits and ensure compliance with internal controls.

Skills

Accounts payable knowledge

Invoice processing

Vendor onboarding

Report generation

Cross-functional collaboration

Education

Bachelor's degree in Commerce/Accounting/Finance

Tools

SAP

OCR / automation tools

Job description

FSS helps many Deluxe Media Business Units supporting F&A activities.

Position Overview

• Analyst - Accounts Payable: Role requires a person with good Accounts payable knowledge especially in Invoice Processing and / or Employee Expense processing and / or Payments processing.
• Role requires a clear understanding of Accounts Payable process, able to generate relevant reports.

Key Responsibilities:

• Timely and accurate processing of vendor invoices in accordance with company policies and procedures.
• Perform 2-way / 3-way matching of invoices with purchase orders and goods receipts.
• Ensure appropriate approvals are obtained before invoice posting.
• Monitor and clear invoice exceptions or discrepancies through coordination with procurement, requestors, and vendors.
• Execute weekly/monthly vendor payments via bank transfers, checks, or other approved payment methods.
• Maintain vendor master data hygiene by validating key information in coordination with the vendor master team.
• Ensure adherence to payment terms and prevent duplicate payments or late fees.
• Reconcile vendor statements and address any unpaid invoice queries.
• Handle internal and external inquiries related to payments and invoice status.
• Support month-end closing by preparing accruals, reports, and reconciliations related to AP.
• Assist in internal/external audits and ensure compliance with internal controls and company policies.

Qualifications & Skills:

• Bachelor's degree in Commerce, Accounting, Finance, or a related field.
• 1 to 2 years of experience in accounts payable or invoice processing in a shared services or corporate environment.
• Working knowledge of SAP is preferred.
• Familiarity with invoice workflow tools, OCR, or automation platforms is an advantage.
• Strong understanding of AP controls, tax compliance (like GST, TDS if India-based), and payment cycles.
• Good communication skills and ability to collaborate with cross-functional teams.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.

Preferred Attributes:

• Team player
• Agile & willing to work in shifts
• Knowledge of SOX compliance, internal controls, and audit readiness