Accounts & Operations Executive

Vanasatya Herbals; West Bengal; In loco; INR 450.000 - 600.000; Tempo pieno

Descrizione del lavoro

Vanasatya Herbals Private Limited is seeking an Accounts & Operations Executive to independently manage accounting, maintain accurate financial and inventory records, prepare MIS reports for management, and coordinate day-to-day business operations. This is a hands-on role at the centre of the business, working with warehouse, procurement, packaging, dispatch and sales teams in Kolkata.

You will report to management and collaborate with the Chartered Accountant on GST, TDS, taxation and

Competenze

• 1–3 years of experience in accounting, finance or business operations.
• Hands-on experience with Tally Prime (mandatory).
• Good command of Microsoft Excel, including advanced formulas.
• Sound understanding of GST and basic accounting principles.
• Knowledge of inventory management and stock reconciliation.
• Strong organisational and documentation skills.

Mansioni

• Handle day-to-day accounting and bookkeeping for the company.
• Record entries in Tally Prime accurately and on time.
• Maintain and update customer, supplier and vendor ledgers.
• Record and monitor payables/receivables; perform reconciliations.
• Prepare MIS reports (daily/weekly/monthly) for management.
• Coordinate GST, TDS, taxation and other statutory compliance with CA.
• Maintain stock records and coordinate with warehouse for inventory.
• Oversee day-to-day operations across departments.

Conoscenze

Accounting principles

Analytical skills

Organisational skills

Communication skills

Independent working

Strumenti

Tally Prime

Microsoft Excel

GST knowledge

Descrizione del lavoro

Vanasatya Herbals Private Limited is a growing business in the natural, organic food and herbal products segment. We manage the complete chain in-house: product sourcing, procurement, inventory management, packaging, distribution and sales. As we scale, we are building a strong back office to keep our numbers accurate and our operations running smoothly.

About the Role

We are looking for a committed, organised and detail-oriented Accounts & Operations Executive who can independently manage the company's accounting, maintain accurate financial and inventory records, prepare meaningful MIS reports for management, and coordinate day-to-day business operations.

This is a hands-on role at the centre of the business. You will work closely with our warehouse, procurement, packaging, dispatch and sales teams, coordinate with our Chartered Accountant, and report directly to management. It suits someone who is comfortable with numbers, keeps systematic records, and takes pride in making sure things get done.

• Location: Kolkata, West Bengal (Work from Office)
• Experience: 1–3 years in accounting, finance or business operations
• Salary: Commensurate with experience and suitability

Key Responsibilities

• Handle day-to-day accounting and bookkeeping for the company
• Record purchase, sales, payment, receipt, journal and expense entries in Tally Prime accurately and on time
• Maintain and update customer, supplier and vendor ledgers
• Record and monitor accounts payable and accounts receivable
• Perform regular bank reconciliations and ledger reconciliations
• Maintain proper documentation of invoices, bills, debit notes and credit notes
• Track outstanding payments, vendor dues and customer collections, and follow up until they are closed
• Coordinate with the company's Chartered Accountant on GST, TDS, taxation and other statutory compliance, and provide the required data on time
• Prepare daily, weekly and monthly MIS reports for management
• Maintain sales, purchase, expense and profitability reports
• Prepare product-wise sales and revenue statements
• Monitor business expenses and identify discrepancies or unusual trends
• Prepare outstanding payment and collection reports
• Maintain cash flow statements and basic financial summaries
• Develop and maintain Excel-based reporting formats and dashboards
• Present financial and operational data to management in a clear, decision-ready format

3. Inventory & Stock Management

• Maintain accurate stock records for all company products and SKUs
• Keep proper records of raw materials, packaging materials and finished goods
• Record stock inward against purchase orders and supplier invoices
• Track stock outward against sales orders and dispatches
• Maintain product-wise inventory records in coordination with the warehouse team
• Reconcile physical stock with book stock at regular intervals and investigate any differences
• Monitor stock shortages, excess inventory, damaged goods and discrepancies
• Track batch numbers, manufacturing dates and expiry dates wherever applicable
• Monitor inventory movement and prepare stock ageing reports
• Coordinate with suppliers and vendors on procurement activities
• Maintain purchase orders and supplier documentation
• Track pending purchase orders, deliveries and invoices
• Verify supplier bills against purchase orders and goods received before payment
• Maintain the vendor database and payment schedules
• Work with the procurement team to ensure materials and products are available on time

5. Day-to-Day Business Operations

• Oversee and coordinate routine business operations
• Coordinate with the warehouse, procurement, packaging, dispatch and sales teams
• Monitor daily operational activities and ensure assigned tasks are completed on time
• Maintain records of dispatches, deliveries and pending orders
• Track operational expenses and maintain supporting documentation
• Identify operational gaps and report issues to management
• Ensure proper documentation and systematic record-keeping across departments
• Follow up with teams to ensure smooth execution of daily activities

Required Skills & Qualifications

• 1–3 years of experience in accounting, finance or business operations
• Hands-on experience with Tally Prime (mandatory)
• Good command of Microsoft Excel, including VLOOKUP/XLOOKUP, SUMIF/SUMIFS, Pivot Tables and other commonly used formulas
• Sound understanding of basic accounting principles, GST, and purchase and sales accounting
• Knowledge of inventory management and stock reconciliation
• Good analytical and numerical skills
• Strong organisational and documentation skills
• Ability to coordinate with multiple departments and manage responsibilities independently
• Good communication and follow-up skills
• High level of accuracy, accountability and attention to detail

What We Are Looking For

• Can independently manage the company's routine accounting activities
• Understands how accounting, inventory and business operations are interconnected
• Prepares MIS reports that give insight, rather than simply maintaining data
• Takes ownership of responsibilities and completes them on time
• Is proactive in spotting discrepancies and operational issues
• Is comfortable in a growing business, where responsibilities may extend beyond a conventional accounting role

Key Performance Expectations

• Timely and accurate accounting entries
• Updated financial records and reconciled ledgers
• Regular submission of daily, weekly and monthly MIS reports
• Accurate inventory records and periodic stock reconciliation
• Timely tracking of vendor payments and customer outstandings
• Smooth coordination of routine business operations

Why Join Us

• End-to-end exposure to accounting, inventory, procurement and operations in a single role
• Work directly with management and see how business decisions are made
• The opportunity to build and own reporting systems in a growing company
• Room to take on more responsibility as the business scales