Accounts & Operations Executive

ZöTok.AI; Hyderabad; On-site; INR 300,000 - 550,000; Full time

Job summary

ZoTok.ai, based in Hyderabad, seeks an Executive for Accounts, Admin & HR Support. The role focuses on hands-on Tally bookkeeping, vendor invoicing, and office admin with HR support and social media involvement.

You will maintain GST/TDS records, manage petty cash and asset registers, and assist in engagement activities while contributing to a lively, energetic team culture.

Qualifications

• 1.5–3 years in an accounts role with hands-on Tally experience.
• Commerce background; B.Com/BBA or graduate preferred.
• Proficiency in Tally ERP / Tally Prime is essential.
• GST basics, TDS, petty cash, bank reconciliation and expense tracking.
• MS Office: Excel, Word, Google Sheets for tracking and reporting.
• Active on Instagram/LinkedIn; capable of short videos or posts.
• Organised, proactive and cheerful attitude; good communication.
• English and Telugu/Hindi verbal and written communication.

Responsibilities

• Tally & Bookkeeping: manage all accounting entries in Tally.
• Invoice & Bill Processing: verify and process vendor invoices and payments.
• Petty Cash Management: handle daily petty cash and records.
• Expense Tracking & Reconciliation: track office expenses and reconcile.
• GST & Compliance Support: assist with GST data and TDS records.
• Audit Readiness: maintain organised records for audits.
• Vendor Coordination: coordinate with vendors for supplies and services.
• Office Upkeep: manage day-to-day operations and facilities.
• Stock & Stationery Management: monitor office supplies and stock levels.
• Asset Register: maintain office and IT asset register.
• HR Support: assist with documentation, attendance, onboarding/offboarding.
• Employee Engagement: plan team activities and events.
• Social Media Content: create posts/videos for ZoTok's channels.
• Internal Engagement Posts: coordinate milestone posts and welcomes.

Skills

Tally ERP / Tally Prime

MS Excel

Social media enthusiasm

English communication

Telugu / Hindi communication

Education

B.Com / BBA or any graduate

Tools

Tally ERP / Tally Prime

MS Office

Job description

Executive — Accounts, Admin & HR Support
Zono Tradetech Pvt. Ltd. (ZoTok.ai)

• Hyderabad
• Full-Time
• General Shift
• Work From Office

Tally-First Accounts Role

• Admin & Office Support
• HR & Social Media Enthusiasm
• 1.5–3 Years Experience

About Zotok.ai
ZoTok.ai is India's first AI-driven conversational commerce engine on WhatsApp — helping Brands, Distributors and Retailers digitise their order-to-cash flows. We are a fast-growing B2B SaaS product company headquartered in Hyderabad with a team of 80+ and growing.
About The Role
We are looking for a sharp, enthusiastic and well-rounded Executive whose core strength is in Accounts — someone who is hands-on with Tally, keeps books clean, and ensures nothing in billing or payments is missed. Beyond that, you will support day-to-day office administration, and bring genuine energy to HR support and employee engagement — including creating fun content for our Instagram and LinkedIn.
This role is ideal for someone who is not looking to be boxed in — someone who enjoys variety, takes initiative and wants to be a visible, contributing member of a lively team.
What You Will Do

• Tally & Bookkeeping: Manage all day-to-day accounting entries in Tally — sales, purchase, receipts, payments, journal entries and bank reconciliation. This is your primary responsibility.
• Invoice & Bill Processing: Collect, verify and process all vendor invoices and bills. Ensure timely entries and follow up with Finance for approvals and payments.
• Petty Cash Management: Handle petty cash disbursements, maintain accurate daily records and submit timely reports.
• Expense Tracking & Reconciliation: Track office expenses, record transactions and support monthly reconciliation with accuracy.
• GST & Compliance Support: Assist with GST data compilation, TDS records and other statutory compliance documentation as directed by the Finance team.
• Audit Readiness: Maintain well-organised records of bills, receipts, vouchers and agreements for audit and compliance purposes.
• Vendor Coordination: Coordinate with vendors for supplies, maintenance and services. Collect invoices, follow up on deliveries and ensure timely closures.
• Office Upkeep: Oversee day-to-day office operations — housekeeping, facility coordination and ensuring a clean, functional workspace.
• Stock & Stationery Management: Maintain stock of office supplies and stationery. Monitor inventory levels and raise purchase requests before items run out.
• Asset Register: Maintain an accurate register of office and IT assets — issuance, returns and condition tracking.
• Other Admin Support: Assist with courier and dispatch, travel coordination, visitor management and any general office requirements as needed.
• HR Support: Assist HR in employee documentation, record maintenance, attendance coordination and onboarding/exit formalities.
• Employee Engagement Activities: Help plan and execute fun team activities, celebrations, birthday shoutouts and office events — your energy and ideas are welcome here.
• Social Media Content: This is where your enthusiasm matters — capture moments from team events, celebrations and office life, and create fun, engaging posts and short videos for ZoTok's Instagram and LinkedIn. A creative eye and comfort with Reels/Shorts is a big plus.
• Internal Engagement Posts: Coordinate with HR for milestone posts, anniversary shoutouts, new joiner welcomes and achievement callouts to keep the team spirit alive online.

What We Are Looking For

• Experience: 1.5–3 years in an accounts role with hands-on Tally experience. Exposure to admin or HR support is an advantage.
• Education: B.Com, BBA or any graduate. Commerce background preferred.
• Tally: Proficiency in Tally ERP / Tally Prime is essential — non-negotiable.
• Accounts Knowledge: Working knowledge of GST basics, TDS, petty cash, bank reconciliation and expense tracking.
• MS Office: Comfortable with Excel, Word and Google Sheets for day-to-day tracking and reporting.
• Social Media Enthusiasm: Active on Instagram and LinkedIn. Comfortable creating short videos, Reels or fun posts. Formal design training not required — a creative instinct and willingness to try is what matters.
• Attitude: Organised, proactive and cheerful. Someone who genuinely enjoys being around people and contributing to a positive office culture.
• Communication: Good verbal and written communication in English and Telugu / Hindi.

WHY ZOTOK?
You will not be a back-office person here. Your accounts work keeps the company running, your admin support keeps the office humming, and your energy on social media keeps the team proud. If you want a role where your work is noticed across all three — this is it.
www.zotok.ai

• Hyderabad
• Immediate joiners preferred