Accounts & Invoicing Executive

Pupscribe Enterprises; Mumbai; Presencial; INR 300.000 - 450.000; Jornada completa

Descripción de la vacante

Pupscribe Enterprises is seeking a detail-oriented Junior Accountant to handle invoicing, accounting and compliance in a fast-paced e-commerce trading setup. You will manage invoicing workflows, GST/TDS calculations, and payroll support while coordinating with vendors and customers to ensure timely payments.

The role requires 1–3 years of accounting experience, exposure to Zoho Books and MS Excel, and a commerce/finance background. Prior e-commerce exposure is a plus.

Formación

• 1-3 years of experience in accounting, taxation, invoicing or compliance.
• Exposure to e-commerce order management and warehouse coordination is an added advantage.
• Certification in MS-CIT or equivalent computer proficiency.

Responsabilidades

• Invoicing & documentation: prepare estimates, sales orders, invoices, transfer orders; maintain records in Excel.
• Accounting & statutory compliance: handle daily entries, GST and TDS calculations, reconciliations.
• Payroll & HR support: assist in monthly payroll processing and attendance verification.
• Vendor & customer coordination: follow up on invoices, collections, and payment processing.
• Financial reporting & analysis: prepare cash flow statements and assist monthly closing, MIS.

Educación

Bachelor's Degree in Commerce/Accounting/Finance

Master of Commerce (M.Com) preferred

MS-CIT certification

Herramientas

Zoho Books

Zoho Inventory

Tally

GST Portal

MS Excel (VLOOKUP, Pivot Tables)

Descripción del empleo

Role & responsibilities

1. Invoicing & Documentation

• Prepare estimates, sales orders, sales invoices, transfer orders, and E-way Bills using Zoho Books.
• Maintain accurate invoicing, dispatch, and order records in Excel.
• Verify product details, quantities, pricing, and margins before invoicing.
• Coordinate with sales, purchase, and warehouse teams for billing and dispatch.
• Maintain branch-wise inventory records and track stock damage or loss.
• Ensure proper documentation for audits and compliance.

2. Accounting & Statutory Compliance

• Handle daily accounting entries, including purchases, sales, expenses, bank, and cash transactions.
• Maintain branch-wise accounting and financial records.
• Assist in GST and TDS calculations, payments, return filing, and reconciliations.
• Handle e-commerce accounting and marketplace reconciliation (Amazon, Blinkit, etc.).
• Perform bank, customer, and vendor reconciliations.
• Manage landed cost tagging, customs duty, and expense booking.
• Support audits, financial closing, and finalisation activities.

3. Payroll & HR Support

• Assist in monthly payroll processing and attendance verification.
• Maintain employee loan, advance, and deduction records.
• Validate salary sheets and process employee reimbursements.
• Track employee expenses and corporate credit card transactions.

4. Vendor & Customer Coordination

• Coordinate with vendors and customers for payment and reconciliation queries.
• Follow up on outstanding customer invoices and collections.
• Track vendor payment due dates and assist with payment processing.
• Ensure timely collection of purchase invoices and supporting documents.

5. Financial Reporting & Analysis

• Prepare and regularly update cash flow statements.
• Assist in monthly financial closing and preparation of P&L and Balance Sheet.
• Prepare branch-wise financial reports and MIS.
• Monitor expenses and support financial analysis.
• Maintain records and documentation for management reporting and audits.

Preferred candidate profile

• Bachelors Degree in Commerce/Accounting/Finance (preferred M.Com).
• Certification in MS-CIT or equivalent computer proficiency.
• 1-3 years of experience in accounting, taxation, invoicing, or compliance.
• Exposure to e-commerce order management and warehouse coordination is an added advantage.
• Technical: GST, TDS, reconciliation, payroll basics, cash flow management.
• Software: Zoho Books, Zoho Inventory, Tally, GST Portal, MS Excel (VLOOKUP, Pivot Tables).
• Operational: Documentation, record-keeping, vendor/customer coordination, e-commerce order handling.
• Soft Skills: Team coordination, time management, attention to detail, communication skills.

This role is ideal for candidates looking to build a career in accounting and compliance within a fast-paced trading and e-commerce environment. The Junior Accountant will play a key role in ensuring accurate financial operations, statutory compliance, and smooth invoicing workflows.